Job summary
The Trust is looking to appoint an enthusiastic procurement manager to join the Procurement team based at West Suffolk Hopsital. The successful candidate will be responsible for providing an effective and efficient procurement service across a wide range of products and services utilised by the Trust. The role will take responsibility for delivering complex procurement projects and oversee the operational management of the Procurement department.
The is an excellent opportunity for an experienced procurement professional to further develop their career in a large, public-sector organisation where staff are highly valued. You will be supported by an open and approachable senior management and executive team and be able to help WSFT deliver its vision of providing the best quality and safest patient care.
Benefits include 27 days annual leave (increasing with years of service), excellent pension scheme, staff support and wellbeing services, gym membership and significant NHS discounts across many high street and online stores. This role also allows two out of five days per week working from home once fully trained.
Main duties of the job
Your role includes:
Direct management of the Trust Procurement team
Deliver cost reductions against agreed targets.
Contribute to, and deliver the Trust workplan.
Develop and manage stakeholder and supplier relationships
Undertake procurement, tender and contracting activity to include detailed analysis, negotiation in compliance with current European Directives, Public Procurement Policies, Trust SFIs, and audit requirements.
About us
#BeKnown
at West Suffolk NHS Foundation Trust. By us. By our patients. By our community
Were
a busy, friendly, rural NHS Trust providing high-quality care and compassion to
more than a quarter of a million people across west Suffolk. We care for,
treat and support people in hospital, at home and in various community
settings.
The
West Suffolk Hospital in Bury St Edmunds provides acute and secondary care
services (emergency department, maternity and neonatal services, day surgery
unit, eye treatment centre, Macmillan unit and childrens ward). It has 500+
beds and is a partner teaching hospital of the University of Cambridge.
Adult
and paediatric community services, provided in collaboration with West Suffolk
Alliance partners, include a range of nursing, therapy, specialist, and ongoing
temporary care and rehabilitation, some at our Newmarket Community Hospital.
We
do our utmost to achieve outstanding clinical outcomes for patients and our
values of fairness, inclusivity, respect, safety and team work guide how we
work and behave as a team.
With
nearly 5,000 staff, from all over the world, we strive to make our organisation
a great place to work. Whatever your role or ambition, we want to help you be
the best you can be.
We
promote a diverse and inclusive community where everyones voice counts and you
can #BeKnown for whoever you are.
Join
us. What will you #BeKnown for?
Job description
Job responsibilities
KEY TASKS:
Planning and Organizing:
Contributes and inputs to the Trust, ICS and national work plan.
Significantly contribute to the design and implementation of the Trusts Procurement Strategy as directed by the Head of Procurement.
Develops and improves the relationship with other departments by proactively understanding the wants and needs of the organisation.
Responsible for Health & Safety in the Procurement Department, carrying out all risk assessments and ensuring actions are completed in relation to the Procurement function in line with Trust policy.
Assist in the processes for undertaking the procurement of goods and services, central stock control and materials management ensuring sound controls are followed.
Implement value for money exercises in high spend areas.
Maintain and report savings achieved by monitoring the supply chain process.
Responsible for maintaining and monitoring compliance with the department.
Research and Development:
Adopt best practises and encourage other organisations and suppliers to support innovation and cost reduction initiatives.
Research new goods and services to obtain best value for money.
Assist in updating policies and procedures as appropriate on the introduction of new procurement techniques and procedures.
Support the Trust green plan around net zero responsibilities, leading to an increased commitment to environmental Procurement.
Communication and Team Working:
Chair consumer user group meetings to develop a realistic, value for money inventory of consumable items.
Communicate at all levels within the organisation and present information to staff and senior managers.
Communicate and ensure compliance with the relevant statutory, European, Public and Local procurement policies.
Ensure that the Trusts Standing Financial Instructions (SFIs) and Standing Orders (SFOs) are adhered to at all times.
Ensure that an effective communication network exists within the department and that all staff are aware of Corporate and Directorate aims and objectives and their personal contribution in achieving this.
Promote a positive image for the Procurement Department and the Trust in all dealings with internal departments and external organisations, communicating policy changes which may have an impact on service delivery.
Knowledge and Experience:
Provision of advice in relation to corporate governance issues, Standing Financial Instructions (SFIs) and Standing Orders (SFOs), relating to procurement.
Training and Development:
Support and guide the professional and training development needs within the team.
Responsible for ensuring that all Trust staff involved in the tendering process are fully aware of and adhere to the processes for procuring goods and services. Deliver training where required.
Responsible for ensuring that all staff receive/attend specific mandatory and statutory training as required for the job.
Managing People and Resources:
Authorised signatory for the Procurement Department budget. Authority to approve expenditure from pay and non-pay budget. Support the Head of Procurement to deliver the budget within agreed target.
Responsible for recruitment and selection of staff, performance appraisal, personal development plan; monitors and prioritises workload, performance and achievement of targets. Approve and monitor annual leave and sickness for direct reporting staff ensuring adequate cover at all times.
Line manage members of staff directly reporting to Head of Procurement in the absence of the Head of Procurement.
Monitor and report on high volume products and investigate Value for Money alternatives.
Ensure that all product trials and evaluation sheets are completed, analysed, and signed off at the appropriate level.
Line manage the linen and laundry services to include the sewing room in the absence of the Head of Procurement.
Job description
Job responsibilities
KEY TASKS:
Planning and Organizing:
Contributes and inputs to the Trust, ICS and national work plan.
Significantly contribute to the design and implementation of the Trusts Procurement Strategy as directed by the Head of Procurement.
Develops and improves the relationship with other departments by proactively understanding the wants and needs of the organisation.
Responsible for Health & Safety in the Procurement Department, carrying out all risk assessments and ensuring actions are completed in relation to the Procurement function in line with Trust policy.
Assist in the processes for undertaking the procurement of goods and services, central stock control and materials management ensuring sound controls are followed.
Implement value for money exercises in high spend areas.
Maintain and report savings achieved by monitoring the supply chain process.
Responsible for maintaining and monitoring compliance with the department.
Research and Development:
Adopt best practises and encourage other organisations and suppliers to support innovation and cost reduction initiatives.
Research new goods and services to obtain best value for money.
Assist in updating policies and procedures as appropriate on the introduction of new procurement techniques and procedures.
Support the Trust green plan around net zero responsibilities, leading to an increased commitment to environmental Procurement.
Communication and Team Working:
Chair consumer user group meetings to develop a realistic, value for money inventory of consumable items.
Communicate at all levels within the organisation and present information to staff and senior managers.
Communicate and ensure compliance with the relevant statutory, European, Public and Local procurement policies.
Ensure that the Trusts Standing Financial Instructions (SFIs) and Standing Orders (SFOs) are adhered to at all times.
Ensure that an effective communication network exists within the department and that all staff are aware of Corporate and Directorate aims and objectives and their personal contribution in achieving this.
Promote a positive image for the Procurement Department and the Trust in all dealings with internal departments and external organisations, communicating policy changes which may have an impact on service delivery.
Knowledge and Experience:
Provision of advice in relation to corporate governance issues, Standing Financial Instructions (SFIs) and Standing Orders (SFOs), relating to procurement.
Training and Development:
Support and guide the professional and training development needs within the team.
Responsible for ensuring that all Trust staff involved in the tendering process are fully aware of and adhere to the processes for procuring goods and services. Deliver training where required.
Responsible for ensuring that all staff receive/attend specific mandatory and statutory training as required for the job.
Managing People and Resources:
Authorised signatory for the Procurement Department budget. Authority to approve expenditure from pay and non-pay budget. Support the Head of Procurement to deliver the budget within agreed target.
Responsible for recruitment and selection of staff, performance appraisal, personal development plan; monitors and prioritises workload, performance and achievement of targets. Approve and monitor annual leave and sickness for direct reporting staff ensuring adequate cover at all times.
Line manage members of staff directly reporting to Head of Procurement in the absence of the Head of Procurement.
Monitor and report on high volume products and investigate Value for Money alternatives.
Ensure that all product trials and evaluation sheets are completed, analysed, and signed off at the appropriate level.
Line manage the linen and laundry services to include the sewing room in the absence of the Head of Procurement.
Person Specification
Qualifications
Essential
- Degree or diploma level graduate (CIPS or procurement related) or equivalent relevant experience.
- Good general standard of education including Maths and English Language GCSE pass level or equivalent.
Desirable
- Project management qualification
Experience
Essential
- Experience of budget management.
- Experience of developing and monitoring savings plans to deliver benefits.
- Experience of supply chain management.
- Experience of good contract management.
- Experience of working with stakeholders to senior level to deliver projects or agreed service levels.
- Senior procurement experience in the public sector or a large organisation with a varied portfolio.
- Evidenced experience of successfully managing staff within high performing teams.
- Strong purchasing and supply chain expertise and ability to demonstrate success in achieving value for money.
- Tendering and project management expertise.
Desirable
- Experience of working for the NHS.
- Sound knowledge of relevant Standing Orders & Standing Financial Instructions in a public sector environment.
Personal Qualities
Essential
- Flexible and adaptive to the changing needs of the service.
- Reliable and dependable.
- Dedicated & committed team member.
- Customer Focused.
- Ability to work on own initiative and organise workload, allocating and delegating work as necessary.
- Positive attitude towards change and development.
- Willingness to travel.
- Flexible and willing to work outside of normal working hours.
Skills and Abilities
Essential
- IT literate with well-developed skills for the use and application of IT systems.
- Management of complex data analysis.
- Proven ability to support staff & the ability to coach others to aid their development.
- Excellent written and verbal communication skills.
- Able to influence and bring about change in a complex organisation.
Desirable
- Knowledge of e-procurement and e-tendering systems.
Person Specification
Qualifications
Essential
- Degree or diploma level graduate (CIPS or procurement related) or equivalent relevant experience.
- Good general standard of education including Maths and English Language GCSE pass level or equivalent.
Desirable
- Project management qualification
Experience
Essential
- Experience of budget management.
- Experience of developing and monitoring savings plans to deliver benefits.
- Experience of supply chain management.
- Experience of good contract management.
- Experience of working with stakeholders to senior level to deliver projects or agreed service levels.
- Senior procurement experience in the public sector or a large organisation with a varied portfolio.
- Evidenced experience of successfully managing staff within high performing teams.
- Strong purchasing and supply chain expertise and ability to demonstrate success in achieving value for money.
- Tendering and project management expertise.
Desirable
- Experience of working for the NHS.
- Sound knowledge of relevant Standing Orders & Standing Financial Instructions in a public sector environment.
Personal Qualities
Essential
- Flexible and adaptive to the changing needs of the service.
- Reliable and dependable.
- Dedicated & committed team member.
- Customer Focused.
- Ability to work on own initiative and organise workload, allocating and delegating work as necessary.
- Positive attitude towards change and development.
- Willingness to travel.
- Flexible and willing to work outside of normal working hours.
Skills and Abilities
Essential
- IT literate with well-developed skills for the use and application of IT systems.
- Management of complex data analysis.
- Proven ability to support staff & the ability to coach others to aid their development.
- Excellent written and verbal communication skills.
- Able to influence and bring about change in a complex organisation.
Desirable
- Knowledge of e-procurement and e-tendering systems.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
