Job summary
To manage a procurement service across Theatres. Responsible for sustainable cost improvements and contract compliance. Leading the Stores Team and responsible for providing an efficient and effective supplies service. This will include the management and deployment of staff, as appropriate, to achieve an efficient and cost effective stores service to Theatres.
Management of agreed stock levels, maintenance of computerized stock control system and pivotal in ensuring each clinical area within Theatres has an appropriate supply of stock. Liaising regularly with Clinical Staff, HSDU Technicians, supplies staff and suppliers to ensure the service is maintained.
Main duties of the job
Undertake purchasing activity, to ensure timescales are met and report any problems in achieving deadlines. Monitor contracts and supplier performance to develop the most cost effective and appropriate supply route. Ensure full compliance with all current and relevant legislation, Trust Standing Orders and Financial instructions, departmental policies and procedures on Procurement. Provide reports to management as required. Promote the standardization of goods and services to all internal customers and Suppliers and influence the purchasing habits of the Trust. Advise on cost implications for equipment maintenance contracts requirements including whole life costs.Good working relationships with customers, budget holders, clinicians and staff at all levels. Liaise with the HSDU Management team to ensure stocks and supplies and loan kits are procured for theatre, meet service needs and are readily available. Day-to-day management of all stores across the theatre complexes. Responsible for ensuring the availability of consumables at pre-agreed levels in agreement with clinical staff, including high-cost disposables. Monitor all orders going through the ordering system & Trust inventory management system. Expedite any urgent orders by telephone to the suppliers to minimise delivery delays.
About us
We want to attract the best and brightest people to work with us and that means we will look after you from the moment you apply for a role at the Trust and throughout your career with us. Our staff are central to everything we do, and we believe that investing in you is crucial if we want to enable you to reach your full potential.
Job description
Job responsibilities
- To undertake purchasing activity, to ensure timescales are met and report any problems in achieving deadlines.
- To monitor contracts and supplier performance to ensure contract compliance by interaction with the customers to develop the most cost effective and appropriate supply route.
- To ensure full compliance with all current and relevant legislation, Trust Standing Orders and Financial instructions, departmental policies and procedures on Procurement.
- To provide reports to management at agreed intervals as required.
- To understand and comply with the aims and objectives of the department and the Trust.
- To attend and contribute to meetings where purchasing input is required.
- To promote the standardization of goods and services to all internal customers and Suppliers and influence the purchasing habits of the Trust.
- To advise on cost implications for equipment maintenance contracts requirements including whole life costs.
- To provide advice, guidance and education to Trust personnel (including Senior Managers & Clinicians) with regards to the Tendering process, Public Procurement regulations, Trusts SFIs.
- To liaise with NHS Supply chain, ICS and The Buying Agency colleagues.
- To foster good working relationships with customers, budget holders, clinicians and staff at all levels.
- To liaise with the HSDU Management team to ensure stocks and supplies and loan kits are procured for theatre, meet service needs and are readily available.
- Responsible for the day-to-day management of all stores across the theatre complexes.
- Responsible for ensuring the availability of consumables at pre-agreed levels in agreement with clinical staff, including high-cost disposables.
- Ensure that physical check is carried on weekly basis.
- Record and report all delivery discrepancies to suppliers and arrange invoices credits organise correct product delivery.
- Oversee the day-to-day NHSSC orders of all non-stock ensuring all orders are delivered and theatre activity is not impacted.
- To maintain theatre stock rooms, managing all labels and stock par levels. Support the control of high value consignment stocks, managing the replacement, replenishment and return of implants with the theatre lists
- Identify alternate products with liaison of clinical team if pre-ordered products are not available in time or when shortages occur
- Inform clinical staff with any problems with ordering or delivery of products within good time, to ensure alternative arrangements can be made to prevent patient cancellations.
- Monitor all orders going through the ordering system & Trust inventory management system. Expedite any urgent orders by telephone to the suppliers to minimise delivery delays
- Act as a champion for the inventory management system, ensuring best practice is applied
- To undertake line management responsibilities of the stores team in line with trust HR procedure and policies.
- To support BSM with staff appraisals, staff development, return to work meetings and other meetings as required.
- Use Trust system like E-Roster, T Doc, ORMIS and others as required.
- To attend any mandatory training as specified by the manager
- To actively participate in the orientation and education programme for theatre staff
- Generate regular reports and inventory audits to assist in keeping stock purchasing within allocated budget
Job description
Job responsibilities
- To undertake purchasing activity, to ensure timescales are met and report any problems in achieving deadlines.
- To monitor contracts and supplier performance to ensure contract compliance by interaction with the customers to develop the most cost effective and appropriate supply route.
- To ensure full compliance with all current and relevant legislation, Trust Standing Orders and Financial instructions, departmental policies and procedures on Procurement.
- To provide reports to management at agreed intervals as required.
- To understand and comply with the aims and objectives of the department and the Trust.
- To attend and contribute to meetings where purchasing input is required.
- To promote the standardization of goods and services to all internal customers and Suppliers and influence the purchasing habits of the Trust.
- To advise on cost implications for equipment maintenance contracts requirements including whole life costs.
- To provide advice, guidance and education to Trust personnel (including Senior Managers & Clinicians) with regards to the Tendering process, Public Procurement regulations, Trusts SFIs.
- To liaise with NHS Supply chain, ICS and The Buying Agency colleagues.
- To foster good working relationships with customers, budget holders, clinicians and staff at all levels.
- To liaise with the HSDU Management team to ensure stocks and supplies and loan kits are procured for theatre, meet service needs and are readily available.
- Responsible for the day-to-day management of all stores across the theatre complexes.
- Responsible for ensuring the availability of consumables at pre-agreed levels in agreement with clinical staff, including high-cost disposables.
- Ensure that physical check is carried on weekly basis.
- Record and report all delivery discrepancies to suppliers and arrange invoices credits organise correct product delivery.
- Oversee the day-to-day NHSSC orders of all non-stock ensuring all orders are delivered and theatre activity is not impacted.
- To maintain theatre stock rooms, managing all labels and stock par levels. Support the control of high value consignment stocks, managing the replacement, replenishment and return of implants with the theatre lists
- Identify alternate products with liaison of clinical team if pre-ordered products are not available in time or when shortages occur
- Inform clinical staff with any problems with ordering or delivery of products within good time, to ensure alternative arrangements can be made to prevent patient cancellations.
- Monitor all orders going through the ordering system & Trust inventory management system. Expedite any urgent orders by telephone to the suppliers to minimise delivery delays
- Act as a champion for the inventory management system, ensuring best practice is applied
- To undertake line management responsibilities of the stores team in line with trust HR procedure and policies.
- To support BSM with staff appraisals, staff development, return to work meetings and other meetings as required.
- Use Trust system like E-Roster, T Doc, ORMIS and others as required.
- To attend any mandatory training as specified by the manager
- To actively participate in the orientation and education programme for theatre staff
- Generate regular reports and inventory audits to assist in keeping stock purchasing within allocated budget
Person Specification
Education & Qaulifications
Essential
- 4 GCSEs grade D or above including IT, Mathematics and English or equivalent e.g. level 2 literacy and numeracy qualifications
Desirable
- NVQ 2 in Administration or previous experience
Knowledge & Experience
Essential
- Previous stock control experience
- Experience of working with NHS IT systems
- Previous supervision and training of new or junior staff
- Working understanding of HR process within the healthcare sector
Skills & Knowledge
Essential
- Good organisational/time management skills with the ability to demonstrate initiative when balancing work demands
- Ability to work in a pressurised working environment with frequent interruptions
- Ability to work on own initiative and as part of a multi-disciplinary team
- Accurate document presentation and attention to detail
- Ability to work flexibly to meet the needs of the service including weekends/ Bank Holidays as required
- Completion of documentation accurately and legibly
- Problem solving skills
- IT skills
- Able to coach and provide feedback on team and individual performance
- Able to lead, motivate teams and effectively manage conflict
Behavioural Qualities
Essential
- Courteous and Respectful
- Kind and helpful
- Responsive communication
- Effective and professional
- Seeks out and takes opportunities for improving the service offered
Person Specification
Education & Qaulifications
Essential
- 4 GCSEs grade D or above including IT, Mathematics and English or equivalent e.g. level 2 literacy and numeracy qualifications
Desirable
- NVQ 2 in Administration or previous experience
Knowledge & Experience
Essential
- Previous stock control experience
- Experience of working with NHS IT systems
- Previous supervision and training of new or junior staff
- Working understanding of HR process within the healthcare sector
Skills & Knowledge
Essential
- Good organisational/time management skills with the ability to demonstrate initiative when balancing work demands
- Ability to work in a pressurised working environment with frequent interruptions
- Ability to work on own initiative and as part of a multi-disciplinary team
- Accurate document presentation and attention to detail
- Ability to work flexibly to meet the needs of the service including weekends/ Bank Holidays as required
- Completion of documentation accurately and legibly
- Problem solving skills
- IT skills
- Able to coach and provide feedback on team and individual performance
- Able to lead, motivate teams and effectively manage conflict
Behavioural Qualities
Essential
- Courteous and Respectful
- Kind and helpful
- Responsive communication
- Effective and professional
- Seeks out and takes opportunities for improving the service offered
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
