James Paget University Hospitals NHS Foundation Trust

Personal Assistant to Divisional Operations Director

This job is now closed

Job summary

An exciting opportunity has arisen to join the Administration Team to support the Divisional Operations Director and the Senior Management Leadership Team in the Division of Medicine, Diagnostic and Clinical Support Services.

We are looking for a self-motivated individual with sound secretarial skills and the ability to independently manage their own work load, whilst providing PA support to the Divisional Operations Director and some members of the Senior Leadership Management Team.

Main duties of the job

Please find the main duties of the this PA post detailed within the attached job description/person specification.

About us

We want to attract the best and brightest people to work with us and that means we will look after you from the moment you apply for a role at the Trust and throughout your career with us. Our staff are central to everything we do, and we believe that investing in you is crucial if we want to enable you to reach your full potential.

Date posted

21 November 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

177-EMER-7608358

Job locations

James Paget University Hospital

Lowestoft Road

Gorleston

NR31 6LA

Job description

Job responsibilities

Please see the Job Description and Person Specification for a full and comprehensive overview for this position.

Job description

Job responsibilities

Please see the Job Description and Person Specification for a full and comprehensive overview for this position.

Person Specification

Education and Qualifications

Essential

RSA 3 Typing/Word Processing or equivalent as minimum criteria.

Desirable

Recognised secretarial/administrative qualifications.

Knowledge and Experience

Essential

Relevant and significant experience working at a senior level for a Director or other senior individual including diary management and formal minute taking to a high standard.
Evidence of self-development or training in administration and or/office practices.
Used to working across a range of activities.
Fully conversant with MS Office applications (Word, Powerpoint, Excel and Outlook).

Desirable

Excellent awareness of the terminology used within the health system.
Knowledge of the NHS.

Skills, Abilities and Competencies

Essential

Excellent organisational skills and ability to use own initiative.
Strong written and verbal communication skills with ability to work as a team player and build strong networks to resolve issues and to seek help when required.
Proven experience in the management of meetings including preparation and forward planning, effective minute taking and swift transcription, recording of action points and tracking completion.
Ability to produce accurate, high quality work at speed and to strict deadlines.
Experience of managing highly confidential information in a professional and restricted manner.
A high degree of motivation and flexibility.
Decision making skills including negotiation and persuasion skills.
Discreet and reliable.

Behavioural Qualities

Essential

Courteous and respectful.
Kind and helpful.
Responsive communication.
Effective and professional.

Person Specification

Education and Qualifications

Essential

RSA 3 Typing/Word Processing or equivalent as minimum criteria.

Desirable

Recognised secretarial/administrative qualifications.

Knowledge and Experience

Essential

Relevant and significant experience working at a senior level for a Director or other senior individual including diary management and formal minute taking to a high standard.
Evidence of self-development or training in administration and or/office practices.
Used to working across a range of activities.
Fully conversant with MS Office applications (Word, Powerpoint, Excel and Outlook).

Desirable

Excellent awareness of the terminology used within the health system.
Knowledge of the NHS.

Skills, Abilities and Competencies

Essential

Excellent organisational skills and ability to use own initiative.
Strong written and verbal communication skills with ability to work as a team player and build strong networks to resolve issues and to seek help when required.
Proven experience in the management of meetings including preparation and forward planning, effective minute taking and swift transcription, recording of action points and tracking completion.
Ability to produce accurate, high quality work at speed and to strict deadlines.
Experience of managing highly confidential information in a professional and restricted manner.
A high degree of motivation and flexibility.
Decision making skills including negotiation and persuasion skills.
Discreet and reliable.

Behavioural Qualities

Essential

Courteous and respectful.
Kind and helpful.
Responsive communication.
Effective and professional.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

James Paget University Hospitals NHS Foundation Trust

Address

James Paget University Hospital

Lowestoft Road

Gorleston

NR31 6LA

Employer's website

https://www.jpaget.nhs.uk/work-for-us/ (Opens in a new tab)

Employer details

Employer name

James Paget University Hospitals NHS Foundation Trust

Address

James Paget University Hospital

Lowestoft Road

Gorleston

NR31 6LA

Employer's website

https://www.jpaget.nhs.uk/work-for-us/ (Opens in a new tab)