Medical Education Administrator/Simulation Assistant

Job description

Job responsibilities

General/Administrative1. The postholder will work under the management of the Postgraduate Medical Education Manager to provide comprehensive and confidential administration service as required in accordance with the Trust and NHSE policies and procedures.2. The postholder will provide an administrative support function to the administrators to work as a team using initiative, excellent communication skills and managing time effectively3. To assist with the establishment of new courses and any other training that supports curriculum requirements.4. To prepare course materials, accurately record attendance utilising spreadsheets and assisting with the collation of course feedback.5. To provide assistance with OSCEs (Observational Structured Clinical Exams) courses where required and be available to assist with the setup of equipment, models and manikins in rooms and general support facilitation of when required.6. To maintain accurate study leave records in accordance with Trust and NHSE policies.Managing Resources1. Responsibility for the safe-keeping and maintenance of high-fidelity manikins, clinical skills equipment and computer based multimedia systems and components which include cameras, monitors and other equipment. To undertake and record regular health and safety checks.2. Assistance in maintaining effective levels of clinical/non-clinical equipment and materials where appropriate.Technical and Multimedia1. Responsibility for the setting up and transportation of equipment to relevant rooms; simulation models, manikins, virtual learning headsets and other equipment required for simulation and specialist training courses.2. To assist with the preparation, planning and creation of realistic simulation scenarios working in conjunction with Faculty Leads. The set up and disposal of specific materials including animal tissue that may be required for clinical training courses following Trust guidelines and policies.3. Live links to set up multi-media resources required for Skype and other live streamed events, which includes the transportation of equipment in Theatres and other clinical/non-clinical areas in conjunction with Faculty Leads.4. Filming and editing assist with the design, creation and delivery of photographic and video resources for a wide range of clinical and non-clinical areas, ensuring that appropriate consent and approvals are documented as per Trust policies and that an archive is maintained.5. To assist with the set-up and ongoing maintenance of online course evaluations and mobile devices used to support teaching activities.6. Upload software updates to equipment and trouble shoot any issues with equipment and log-ins.7. To support instruction, demonstration and training of equipment to clinical and non-clinical staff and students and train others to use, ensuring safe use of equipment and smooth running of service delivery.

8. To assist with the organisation of refresher training sessions for Simulation Faculty.9. To be flexible in availability and working pattern to support the needs of the Simulation departments ensuring all training delivery is covered.

Person Specification

Education and Qualification

Essential

• oGeneral Education to GCSE level with A - C in English Literature, English Language and Mathematics or equivalent

Desirable

• oA qualification in a multi-media or technical related subject or equivalent experience in technical / multi-media field

Knowledge and Experience

Essential

• oExperience of administrative duties
• oExperience using Microsoft office applications to a high standard
• oExperience of keeping accurate records/data

Desirable

• oExperience of working in a simulation / education / clinical skills background
• oExperience of working with IT / AV / multi-media
• oBasic knowledge of web design, development and maintenance

Slills and Knowledge

Essential

• oGood IT skills (access, excel, PowerPoint, database)
• oExcellent communicator - able to communicate with colleagues, senior clinicians and patients in verbal and written form.
• oProven ability to work accurately with an eye for detail, maintaining a high standard and using own initiative to meet deadlines
• oAble to set up and transport training equipment and mannikins between rooms
• oProblem solving skills, able to follow checklists/guides

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

James Paget University Hospitals NHS Foundation Trust

Address

James Paget University Hospitals NHS Trust

Lowestoft Road

Gorleston

NR31 6LA

Employer's website

https://www.jpaget.nhs.uk/work-for-us/ (Opens in a new tab)