Procurement Category Manager

Job description

Job responsibilities

1. To assist the Head of Procurement to implement and manage an integrated procurement and logistics strategy, effectively serving the needs of the Trust.
2. To ensure compliance with the Trusts Standing Orders and Standing Financial Instructions and any Government legislation relating to public sector purchasing.

1. To introduce and implement new polices and purchasing procedures. Giving feedback on implementation, content, user responses and to suggest improvements as appropriate.

1. Develop a close working relationship between the Trust and its Supplier base; ensuring performance standards are constantly achieved.

1. To assess Trust requirements from usage analysis, trends and financial data to determine future requirements and appropriate suppliers.

1. To order goods and services for the Trust against pre-agreed contracts, via the Trusts eProcurement system, advising Trust staff on best buys and value for money where appropriate.

1. To respond to customer enquiries on sourcing products, product details, availability, returns etc. in a timely manner.

1. To produce ad-hoc statistical reports on product usage and spend for Trust Managers and Budget Holders.

1. To create and manage work plans and maintain the procurement/contract data on the Atamis eCommercial system at Trust and Norfolk & Waveney Procurement Collaborative (N&WPC) levels.

1. To participate in the N&WPC Clinical Product Evaluation Group (CPEG).

1. Arrange product trials and implement CPEG decisions and monitor compliance.

1. To manage VFM projects, liaising with Suppliers and Users, collating results and feedback, and presenting findings in the appropriate format e.g. excel, word etc.

1. To meet with Company representatives to arrange presentations, product trials and provision of suitable information for the Trust.

1. To negotiate prices and contracts with suppliers and obtain quotations for goods and services in line with Trust guidelines

1. Undertake tendering and contracting activity on behalf of the Trust and/or N&WPC, supporting evaluation where required and contract awards.

1. To support contract owners with contract management activity e.g. performance review meetings, where required.

1. To support collaborative working within the Norfolk and Waveney ICS (N&W CS) and wider NHS Trusts where appropriate

1. Please note that this is not an exhaustive list of duties but merely a guide to the responsibilities of the post holder. The post holder may be required to undertake additional duties within the sphere of their competence and to meet the changing needs of the service.

Person Specification

Education and Qualifications

Essential

• CIPS Level 4 Diploma (or equivalent experience)

Knowledge and Experience

Essential

• Knowledge of Business and Commercial law and associated legislation such as TUPE, GDPR and Data Protection
• Moderate experience in a complex Procurement environment
• Moderate knowledge of Category and Contract Management processes and tools and experience of strategic sourcing
• Moderate knowledge of eProcurement and contracting systems
• Moderate experience of tendering and evaluation processes
• Experience of Catalogue Management

Desirable

• Experience of Public Procurement within the NHS
• Knowledge of Public Contracts Regulations 2015

Skills and Knowledge

Essential

• Good verbal communication and written skills
• Ability to work with stakeholders to interpret their needs and convert these into a commercial solution whilst adhering to the standing financial instructions of the Trust.
• Effective project management skills
• Ability to manage a demanding and fluctuating workload
• Competent in the use of Excel, Word and Powerpoint.
• Excellent customer service skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

James Paget University Hospitals NHS Foundation Trust

Address

James Paget University Hospitals NHS Foundation Trust

Lowestoft Road

Gorleston

NR31 6LA

Employer's website

https://www.jpaget.nhs.uk/work-for-us/ (Opens in a new tab)