Medical Secretary

James Paget University Hospitals NHS Foundation Trust

The closing date is 09 May 2024

Job summary

An exciting opportunity has arisen within the Oncology Department within the Division of Medicine, where applications are now invited for a Medical Secretary (Band 3). The position is working 15 hours per week, over 2 days.

This is a highly diverse, demanding but rewarding role. It is essential that the successful applicant has a recognised secretarial qualification, or has sufficient proven medical secretarial experience, and qualified to a minimum of RSA Stage III (or equivalent).

Main duties of the job

The Medical Secretary role is a highly diverse, demanding but rewarding role, working as part of a friendly, dynamic team. It is essential that the successful applicant has proven medical secretarial experience, the ability to type to a high standard and desire to develop and learn new skills and competencies.

The successful candidate will have the confidence and enthusiasm to take on the challenges of this role and experience to manage a high workload. Applicants must be organised, have the ability to work under their own initiative and able to prioritise a competing workload.

About us

You can expect a warm and friendly welcome at James Paget Hospital. The successful candidate will benefit from the knowledge and experience of approachable staff to feel supported and mentored throughout their training.

All roles within the Trust require staff to demonstrate our core values in the care they provide to patients. All members of staff should consider these behaviours an essential part of their job role.

Our priority is ensuring that patients always come first and remain at the heart of everything we do. We focus on high quality, safe and compassionate care, supporting our growing elderly population and developing closer links with our health, social and educational partners. Listening to patients and carers so that we understand what matters, what works well and what we need to do to improve is also very important to us.

Date posted

25 April 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

177-EMER-6091441-A

Job locations

James Paget University Hospital

Lowestoft Road

Great Yarmouth

NR31 6LA

Job description

Job responsibilities

Please see the attached Job Description and Person Specification for a more detailed description and main responsibilities of this position.

Job description

Job responsibilities

Please see the attached Job Description and Person Specification for a more detailed description and main responsibilities of this position.

Person Specification

Qualifications

Essential

Typing qualifications to RSA II or equivalent experience
Knowledge of medical terminology/AMSPAR qualification
Good general standard of literacy and numeracy

Experience

Essential

Previous digital/audio typing experience
Secretarial experience in a clinical environment
Working knowledge and experience of using Microsoft Office packages, including Word, Outlook, Excel
Working knowledge and experience of using NHS systems

Skills

Essential

Excellent verbal and written communication skills
Ability to work to tight deadlines and maintain concentration in a pressurised working environment
Demonstrate good organisational skills
Ability to work on own initiative, prioritise work and consistently meet deadlines
Customer care skills including diplomacy and sensitivity
Ability to input data accurately and efficiently
Ability to solve problems using analytical and judgemental skills
Ability to handle sensitive information without compromising confidentiality or Trust.

Behavioural Qualities

Essential

Flexible approach to constantly changing work priorities
Maintain calm approach under pressure during stressful situations
Trust Values and Behaviors

Person Specification

Qualifications

Essential

Typing qualifications to RSA II or equivalent experience
Knowledge of medical terminology/AMSPAR qualification
Good general standard of literacy and numeracy

Experience

Essential

Previous digital/audio typing experience
Secretarial experience in a clinical environment
Working knowledge and experience of using Microsoft Office packages, including Word, Outlook, Excel
Working knowledge and experience of using NHS systems

Skills

Essential

Excellent verbal and written communication skills
Ability to work to tight deadlines and maintain concentration in a pressurised working environment
Demonstrate good organisational skills
Ability to work on own initiative, prioritise work and consistently meet deadlines
Customer care skills including diplomacy and sensitivity
Ability to input data accurately and efficiently
Ability to solve problems using analytical and judgemental skills
Ability to handle sensitive information without compromising confidentiality or Trust.

Behavioural Qualities

Essential

Flexible approach to constantly changing work priorities
Maintain calm approach under pressure during stressful situations
Trust Values and Behaviors

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.