North West Anglia NHS Foundation Trust

Undergraduate Administrator for Cambridge Medical Students

This job is now closed

Job summary

To provide administrative support to the Clinical Sub-Deans for Cambridge Medical Students and Hub Lead (Northern Hub), Medical Education Manager, and Cambridge Medical School.

The post holder will provide high-level administrative support for the delivery of the Cambridge Medical School undergraduate curriculum for medical students on placement to the Trust. The post holder will also be expected to assist with the wider Postgraduate Medical and Dental agenda.

In 2015 a revised curriculum was introduced by Cambridge Medical School. This new curriculum places a far greater importance on longer clinical placements in teaching partner hospitals from the start of the clinical phase of the medical curriculum. Hospitals across the East of England who take Cambridge Medical Students are in one of three hubs according to locality. Peterborough City Hospital is the major teaching centre for the Northern Hub. Students are assigned to a teaching hub for an academic year, moving between teaching hubs over the three years of the Clinical Course.

An outcome of the new curriculum is increased numbers of students in the clinical years of the course, resulting in increased numbers on existing placements to Peterborough City Hospital together with the introduction of new placements.

Interviews for this role will be conducted in person to assess relevant skills effectively.

Main duties of the job

The post holder will:-

Be responsible for informing consultants of placements (dates and numbers) of Cambridge medical students,

Develop and review the complex teaching timetables using the Clinical School Aide Memoir (including clinical, skills laboratory and classroom sessions) to ensure that they meet the requirements of each placement/year against the expectations set out by Cambridge Medical School specialty leads

Confirm reporting instructions with medical students in advance of placements starting

Produce welcome packs, including teaching timetables, for medical students on arrival

Organise and participate in the running, review and development of the induction sessions for Cambridge medical students on placement to this Trust

Be responsible for issuing of Access badges, Wi-Fi dongles, arranging IT access and training

Arranging local evaluation sessions as part of the teaching timetable, ensuring evaluation forms from medical students are collated, analysed and feedback distributed accordingly

Ensuring rooms are booked for undergraduate teaching sessions and QR Code registers for the TCFs and Teachers at the start of each block.

Being the first point of contact for queries from Cambridge Medical Students

About us

We are committed to promoting diversity and inclusion in our workforce and encourage applications from people of all backgrounds, with a special focus on welcoming individuals from disabled, Black, Asian, and Minority Ethnic (BAME) communities, as well as those from our local area.

In line with our dedication to employee support, we offer a variety of benefits. For more information, please see the attached staff benefits leaflet.

We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community.

Date posted

20 February 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Fixed term

Duration

15 months

Working pattern

Full-time

Reference number

176-C-6977674

Job locations

Peterborough City Hospital

Bretton Gate

Peterborough

PE3 9GZ

Job description

Job responsibilities

Please see attached detailed Job Description and Person Specification for more information regarding this role.

Job description

Job responsibilities

Please see attached detailed Job Description and Person Specification for more information regarding this role.

Person Specification

Education

Essential

NVQ Level 3 qualification or relevant experience for the role
Good standard of written and verbal English

Experience

Essential

Experience of dealing with the public
Previous admin experience in general office work involving work processing, filing, MS Teams, Zoom and dealing with customers (internal and external)
Experience of preparing timetables, inductions etc.
Experience of working in an NHS hospital

Skills

Essential

Confidently computer literate with experience of Microsoft Office packages
Excellent verbal communication skills with awareness of the need for confidentiality at all times
Good organisational skills with ability to plan, organise and prioritise own work, attention to detail and persistence
Ability to build positive relationships with staff at all levels and develop effective working relationships and networks with internal and external providers

Desirable

Advanced IT skills, such as web page construction, video editing, MS Access

Person Specification

Education

Essential

NVQ Level 3 qualification or relevant experience for the role
Good standard of written and verbal English

Experience

Essential

Experience of dealing with the public
Previous admin experience in general office work involving work processing, filing, MS Teams, Zoom and dealing with customers (internal and external)
Experience of preparing timetables, inductions etc.
Experience of working in an NHS hospital

Skills

Essential

Confidently computer literate with experience of Microsoft Office packages
Excellent verbal communication skills with awareness of the need for confidentiality at all times
Good organisational skills with ability to plan, organise and prioritise own work, attention to detail and persistence
Ability to build positive relationships with staff at all levels and develop effective working relationships and networks with internal and external providers

Desirable

Advanced IT skills, such as web page construction, video editing, MS Access

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

Certificate of Sponsorship

Employer details

Employer name

North West Anglia NHS Foundation Trust

Address

Peterborough City Hospital

Bretton Gate

Peterborough

PE3 9GZ

Employer's website

https://www.nwangliaft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

North West Anglia NHS Foundation Trust

Address

Peterborough City Hospital

Bretton Gate

Peterborough

PE3 9GZ

Employer's website

https://www.nwangliaft.nhs.uk/ (Opens in a new tab)