Job summary
This is an exciting post for someone with administrative experience to work alongside a busy, friendly and expanding team. This role will support a friendly team of Orthoptists and Ophthalmic Technicians co-ordinate and effectively support a wide variety of ophthalmology clinics.
The post holder will need to show excellent communication and organisation skills as well as being reliable, flexible and efficient under pressure. This role will require liaising with both patients and clinicians so a caring nature and excellent interpersonal skills are highly important.
Main duties of the job
This post will provide an efficient administration service to support the Orthoptic team within Ophthalmology.
The successful candidate will contribute to a dynamic team that works closely with all sub-specialities of Ophthalmology and liaises with orthoptists, ophthalmic technicians, clinicians, medical secretaries, healthcare professionals and patients. You must be able to work as part of a team as well as independently and take initiative that will support the smooth running of the department.
The role also requires a high standard of accuracy with typing skills, knowledge of MS Office and a positive and methodical approach to all aspect their work.
About us
We are committed to promoting diversity and inclusion in our workforce and encourage applications from people of all backgrounds, with a special focus on welcoming individuals from disabled, Black, Asian, and Minority Ethnic (BAME) communities, as well as those from our local area.
In line with our dedication to employee support, we offer a variety of benefits. For more information, please see the attached staff benefits leaflet.
We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community.
Job description
Job responsibilities
Further information regarding this role can be found on the Job Description and Person Specification document attached.
Job description
Job responsibilities
Further information regarding this role can be found on the Job Description and Person Specification document attached.
Person Specification
Education
Essential
- Educated to GCSE level standard English Language at Grade A-C or equivalent
Desirable
- RSA II typing or secretarial qualification
- NVQ III Business Administration
Experience
Essential
- Experience of using MS Office, particularly Word, Outlook, Excel
- Previous Secretarial/Office experience
Desirable
- Experience of using hospital systems - e.g Careflow/Etrack/Healthroster/OpenEyes
- Experience of working within the NHS
Key Skills
Essential
- Good standard of written and verbal communication
- Organisational skills and a flexible approach to work
- Ability to prioritise workload and work under pressure
Knowledge
Essential
- Understanding of customer care/ability to work with sensitive information
- Knowledge and understanding of Confidentiality and the Data Protection Act
Person Specification
Education
Essential
- Educated to GCSE level standard English Language at Grade A-C or equivalent
Desirable
- RSA II typing or secretarial qualification
- NVQ III Business Administration
Experience
Essential
- Experience of using MS Office, particularly Word, Outlook, Excel
- Previous Secretarial/Office experience
Desirable
- Experience of using hospital systems - e.g Careflow/Etrack/Healthroster/OpenEyes
- Experience of working within the NHS
Key Skills
Essential
- Good standard of written and verbal communication
- Organisational skills and a flexible approach to work
- Ability to prioritise workload and work under pressure
Knowledge
Essential
- Understanding of customer care/ability to work with sensitive information
- Knowledge and understanding of Confidentiality and the Data Protection Act
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
