Secretarial Assistant/Audio Typist - Peterborough

North West Anglia NHS Foundation Trust

This job is now closed

Job summary

Support Excellence in Patient Care, Join Our Trauma & Orthopaedic Team!

Are you a professional and enthusiastic individual with a passion for providing top-notch administrative support? We are looking for someone like you to join our Trauma & Orthopaedic Secretarial Team, where you will play a key role in ensuring the smooth and efficient operation of our services.

What We're Looking For:

Fast and Accurate Audio Typing: Precision and speed are key to keeping up with the demands of this role.
Strong Communication Skills: Both written and oral, to effectively collaborate with the team and handle correspondence.
Team Player with Initiative: You'll work closely with others while also managing your own workload and meeting deadlines.
IT Competency: Proficiency in MS Office and other IT packages is essential to manage the diverse range of tasks in this role.

This is a unique opportunity to work in a dynamic and varied role, where you'll have the chance to develop your skills further within a supportive and collaborative team environment.

If you're ready to contribute to a team that values excellence in patient care, apply today and take the next step in your administrative career!

**Polite notice, previous applicants need not apply**

Main duties of the job

As a Secretarial Assistant, you will be an integral part of our team, assisting our Consultants and clinical staff in delivering a safe and efficient service. Your responsibilities will include audio typing of correspondence, updating patient pathways, preparing clinic documents, and providing essential administrative support to the wider team. You'll also handle a variety of clerical tasks that keep our department running smoothly.

About us

We are dedicated to fostering diversity and inclusivity within our workforce and warmly welcome applications from individuals of all backgrounds, with a particular emphasis on encouraging those from disabled, Black, Asian and Minority Ethnic (BAME) communities, as well as candidates from our local area.

As part of our commitment to supporting our employees we offer a range of benefits including:

Generous annual leave entitlement starting at 27 days and increasing to 29 days after five years of service and 33 days after 10 years of service, in addition to the national Bank Holidays (pro-rata for part time staff);
Membership of the NHS Pension Scheme:
Flexible working opportunities;
Enhanced hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;
Opportunities for career development and training to help you progress in your role;
Wellbeing support and activities to promote a healthy work environment;
Access to our in-house physiotherapy service;
On-site canteens offering subsidised meals;
Subsidised staff parking (currently free);
Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough

We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community.

Date posted

29 November 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£23,615 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

176-S-667982-A

Job locations

Peterborough City Hospital

Bretton Gate

Peterborough

PE3 9GZ

Job description

Job responsibilities

For more information regarding the role please refer to the job description attached for a full list of duties.

Job description

Job responsibilities

For more information regarding the role please refer to the job description attached for a full list of duties.

Person Specification

Education and Qualifications

Essential

Educated to GCSE level standard English Language at Grade A - C (or equivalent)

Desirable

NVQ 11 in Business Administration
RSA II typing or equivalent in typing
Audio typing qualification or recent relevant experience

Experience

Essential

Experience of using MS Office, particularly MS Word and Outlook

Desirable

Experience of using Hospital systems, for example PAS (Patient Administration System)
Experience of working with the general public and/or professionals
Previous Secretarial/Office experience

Key Skills

Essential

Good standard of written and verbal communication
Organisational skills and a flexible approach to work
Ability to prioritise workload and work under pressure to ensure deadlines are achieved

Knowledge and Aptitudes

Essential

Demonstrate an understanding of customer care/ability to work with sensitive and confidential information
Knowledge and understanding of Confidentiality and the Data Protection ACT
Ability to adhere to Policies and Procedures

Person Specification

Education and Qualifications

Essential

Educated to GCSE level standard English Language at Grade A - C (or equivalent)

Desirable

NVQ 11 in Business Administration
RSA II typing or equivalent in typing
Audio typing qualification or recent relevant experience

Experience

Essential

Experience of using MS Office, particularly MS Word and Outlook

Desirable

Experience of using Hospital systems, for example PAS (Patient Administration System)
Experience of working with the general public and/or professionals
Previous Secretarial/Office experience

Key Skills

Essential

Good standard of written and verbal communication
Organisational skills and a flexible approach to work
Ability to prioritise workload and work under pressure to ensure deadlines are achieved

Knowledge and Aptitudes

Essential

Demonstrate an understanding of customer care/ability to work with sensitive and confidential information
Knowledge and understanding of Confidentiality and the Data Protection ACT
Ability to adhere to Policies and Procedures

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.