Secretarial Assistant/Typist - Peterborough

North West Anglia NHS Foundation Trust

This job is now closed

Job summary

We are looking for a professional and enthusiastic individual to join the Cancer Services Admin Team, assisting in providing a full admin support to our Consultants and clinical team, to deliver a safe and efficient service within the Cancer Services Team.

Main duties of the job

To provide audio typing and admin support within the Cancer Services Admin Teams.

General administrative duties to include: significant daily volumes of audio typing using EPRO, printing of clinical letters, printing reports, filing of information into evolve, collect and open all post, prepare weekly clinics by using Etrack to print off clinic lists and file any correspondence within the event packs, answer queries via telephone, email or face to face contact.

About us

We are dedicated to fostering diversity and inclusivity within our workforce and warmly welcome applications from individuals of all backgrounds, with a particular emphasis on encouraging those from disabled, Black, Asian and Minority Ethnic (BAME) communities, as well as candidates from our local area.

As part of our commitment to supporting our employees we offer a range of benefits including:

Generous annual leave entitlement starting at 27 days and increasing to 29 days after five years of service and 33 days after 10 years of service, in addition to the national Bank Holidays (pro-rata for part time staff);
Membership of the NHS Pension Scheme;
Flexible working opportunities;
Enhanced hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;
Opportunities for career development and training to help you progress in your role;
Wellbeing support and activities to promote a healthy work environment;
Access to our in-house physiotherapy service;
On-site canteens offering subsidised meals;
Subsidised staff parking (currently free);
Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough

We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community.

Date posted

25 October 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£23,615 a year pa pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

176-Med-6545368-C

Job locations

Peterborough City Hospital

Bretton Gate

Peterborough

PE3 9GZ

Job description

Job responsibilities

Please see the attached job description and person specification for further information relating to this role.

Job description

Job responsibilities

Please see the attached job description and person specification for further information relating to this role.

Person Specification

Education and Qualifications

Essential

Qualified to Level 2/GCSE level or equivalent which includes Maths and English
Audio typing qualification or significant recent audio typing experience
RSA II or equivalent typing / word processing qualification

Desirable

NVQ/BTEC Level 2 in Business Administration

Experience

Essential

Evidenced significant recent secretarial / admin / office experience
Recent significant experience of undertaking high volumes of audio typing on a daily basis ensuring both proficiency and accuracy
Proven experience in communicating with senior Trust staff and colleagues and daily direct interaction with members of the public / patients

Desirable

Experience of working in the NHS in an admin role
Recent experience of Trust IT systems - including Careflow, E-track and EPRO

Knowledge

Essential

Demonstrate evidence of significant experience of customer / patient care relevant to the post

Desirable

Proven understanding of medical terminology - ideally within an oncology / haematology background

Key Skills

Essential

Can demonstrate evidence of good standards of written and verbal communication, and daily interaction with colleagues / members of the public at all levels
Evidenced excellent organisational skills experience
Competent in the use of MS word / outlook

Person Specification

Education and Qualifications

Essential

Qualified to Level 2/GCSE level or equivalent which includes Maths and English
Audio typing qualification or significant recent audio typing experience
RSA II or equivalent typing / word processing qualification

Desirable

NVQ/BTEC Level 2 in Business Administration

Experience

Essential

Evidenced significant recent secretarial / admin / office experience
Recent significant experience of undertaking high volumes of audio typing on a daily basis ensuring both proficiency and accuracy
Proven experience in communicating with senior Trust staff and colleagues and daily direct interaction with members of the public / patients

Desirable

Experience of working in the NHS in an admin role
Recent experience of Trust IT systems - including Careflow, E-track and EPRO

Knowledge

Essential

Demonstrate evidence of significant experience of customer / patient care relevant to the post

Desirable

Proven understanding of medical terminology - ideally within an oncology / haematology background

Key Skills

Essential

Can demonstrate evidence of good standards of written and verbal communication, and daily interaction with colleagues / members of the public at all levels
Evidenced excellent organisational skills experience
Competent in the use of MS word / outlook

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.