Executive Assistant to Programme Director & Senior Responsible Officer

North West Anglia NHS Foundation Trust

The closing date is 07 October 2024

Job summary

Join us on an exciting transformative journey as we redevelop Hinchingbrooke Hospital into a state-of-the-art, sustainable, and economically valuable healthcare facility.

As Executive Assistant, you will be pivotal in ensuring the seamless operation and governance of the programme, providing high-level administrative support for board and committee meetings including planning, minute-taking, and action item follow-up.

Effective communication is vital for this role, as you will act as the primary contact for Executive Directors and senior managers, handling complex inquiries professionally.

This is your chance to be part of a groundbreaking project that will shape the future of healthcare in our community. If you are a motivated, detail-oriented professional with a passion for excellence, we invite you to apply.

Main duties of the job

In this role, you will manage electronic and paper correspondence, draft replies, and uphold confidentiality. You will also support budget responsibilities by processing purchase orders and invoices, ensuring financial accuracy and compliance. The role will also involve the supervision and/or line management of relevant administrative/support staff as required.

Additionally, you will conduct research and propose solutions to complex issues, showcasing a proactive and independent working style. The position also involves assisting with personnel management tasks, including appraisals, training compliance, and maintaining adequate staff cover.

About us

We are dedicated to fostering diversity and inclusivity within our workforce and warmly welcome applications from individuals of all backgrounds, with a particular emphasis on encouraging those from disabled, Black, Asian and Minority Ethnic (BAME) communities, as well as candidates from our local area.

As part of our commitment to supporting our employees we offer a range of benefits including:

Generous annual leave entitlement starting at 27 days and increasing to 29 days after five years of service and 33 days after 10 years of service, in addition to the national Bank Holidays (pro-rata for part time staff);
Membership of the NHS Pension Scheme:
Flexible working opportunities;
Enhanced hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;
Opportunities for career development and training to help you progress in your role;
Wellbeing support and activities to promote a healthy work environment;
Access to our in-house physiotherapy service;
On-site canteens offering subsidised meals;
Subsidised staff parking (currently free);
Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough

We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community.

Date posted

25 September 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£28,407 to £34,581 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

176-C-6477897

Job locations

Predominantly Hinchingbrooke with some cross site working

Huntingdon

PE29 6NT

Job description

Job responsibilities

Please refer to the attached job description and person specification for a full list of duties and requirements

Job description

Job responsibilities

Please refer to the attached job description and person specification for a full list of duties and requirements

Person Specification

Qualifications

Essential

Degree level qualification or in-depth diploma or equivalent experience

Experience

Essential

Significant experience of working at an Executive Assistant or Senior Level in the role of a PA
Evidence of advanced project planning/support skills (e.g. conferences / events / workshops)
Evidence of complex data collection and collation in relation to appropriate portfolio
Experience of administering and minute taking at Board level.
Experience of supervision of junior members of staff.

Knowledge

Essential

Evidence of proficiency in using Microsoft Office packages and financial management systems including SBS

Key Skills

Essential

Administering and minute taking at Board level.

Person Specification

Qualifications

Essential

Degree level qualification or in-depth diploma or equivalent experience

Experience

Essential

Significant experience of working at an Executive Assistant or Senior Level in the role of a PA
Evidence of advanced project planning/support skills (e.g. conferences / events / workshops)
Evidence of complex data collection and collation in relation to appropriate portfolio
Experience of administering and minute taking at Board level.
Experience of supervision of junior members of staff.

Knowledge

Essential

Evidence of proficiency in using Microsoft Office packages and financial management systems including SBS

Key Skills

Essential

Administering and minute taking at Board level.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information