Medical Secretary - Hinchingbrooke

North West Anglia NHS Foundation Trust

The closing date is 26 September 2024

Job summary

An exciting opportunity has arisen within the Gastroenterology and Hepatology Department at Peterborough City Hospital. We are looking to recruit an enthusiastic and motivated individual to join our very busy and dedicated admin team.

The successful candidate will provide administrative support to the Senior Medical Secretary and clinical team within the Department and also ensuring the provision of an effective, efficient and professional service for our patients.

Main duties of the job

The post holder will be expected to perform a high level of secretarial and administration tasks within the department. You will need to be able to work efficiently, with a high degree of accuracy and work flexibly and confidentially across the Trust independently and as part of a team liaising with colleagues at all levels.

You will have good communication skills and will be responsive to the needs of the service. You will be a point of contact for patients, speciality teams and other departments for all enquiries relating to patient admissions. You will be responsible for the tracking of patient pathways in accordance with the National targets.

About us

We are dedicated to fostering diversity and inclusivity within our workforce and warmly welcome applications from individuals of all backgrounds, with a particular emphasis on encouraging those from disabled, Black, Asian and Minority Ethnic (BAME) communities, as well as candidates from our local area.

As part of our commitment to supporting our employees we offer a range of benefits including:

Generous annual leave entitlement starting at 27 days and increasing to 29 days after five years of service and 33 days after 10 years of service, in addition to the national Bank Holidays (pro-rata for part time staff);
Membership of the NHS Pension Scheme:
Flexible working opportunities;
Enhanced hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;
Opportunities for career development and training to help you progress in your role;
Wellbeing support and activities to promote a healthy work environment;
Access to our in-house physiotherapy service;
On-site canteens offering subsidised meals;
Subsidised staff parking (currently free);
Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough

We strive to create a supportive and inclusive workplace where employees feel valued and empowered to excel in their roles. Join us and become part of a team dedicated to making a positive difference in our community.

Date posted

12 September 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

176-Med-6517098

Job locations

Hinchingbrooke Hospital

Hinchingbrooke Park

Huntingdon

PE29 6NT

Job description

Job responsibilities

Please see the attached job description and person specification for further information relating to this role.

**If you are and overseas candidate wishing to apply and would require sponsorship, you can determine the likelihood of obtaining a CoS for this post by assessing your circumstances against criteria specified on the gov.uk website**

Job description

Job responsibilities

Please see the attached job description and person specification for further information relating to this role.

Person Specification

Education and Qualifications

Essential

GCSE Maths and English (A to C) or equivalent
Good working knowledge of Microsoft Word, Excel, Outlook and PowerPoint

Experience

Essential

Competent IT Skills
Minimum 2 years administration experience in the last 5 years
Experience of working with staff at all levels
Understanding the importance of maintaining confidentiality

Desirable

Experience of working in the NHS and within an office environment

Key Skills/Abilities

Essential

Excellent communication skills; both written and verbal
Excellent organisational skills
Able to prioritise own workload effectively and efficiently
High level of accuracy and attention to detail
Ability to work with confidential and sensitive information
Ability to work under pressure and prioritise work to meet deadlines

Other

Essential

Able to work independently or as part of a team
Able to demonstrate behaviours consistent with the Trusts Values and Behaviours

Desirable

Understanding of medical terminology

Person Specification

Education and Qualifications

Essential

GCSE Maths and English (A to C) or equivalent
Good working knowledge of Microsoft Word, Excel, Outlook and PowerPoint

Experience

Essential

Competent IT Skills
Minimum 2 years administration experience in the last 5 years
Experience of working with staff at all levels
Understanding the importance of maintaining confidentiality

Desirable

Experience of working in the NHS and within an office environment

Key Skills/Abilities

Essential

Excellent communication skills; both written and verbal
Excellent organisational skills
Able to prioritise own workload effectively and efficiently
High level of accuracy and attention to detail
Ability to work with confidential and sensitive information
Ability to work under pressure and prioritise work to meet deadlines

Other

Essential

Able to work independently or as part of a team
Able to demonstrate behaviours consistent with the Trusts Values and Behaviours

Desirable

Understanding of medical terminology

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.