Secretary

North West Anglia NHS Foundation Trust

This job is now closed

Job summary

Is the NHS important to you? Do you believe in its values? Would you like to be an integral part of a clinical team? Then this is the role you've been looking for.

Here in Rehabilitation Services we provide Physiotherapy, Occupational Therapy, Nutrition & Dietetics and Speech & Language Therapy to the Trust. We are looking for a new member of staff to join our friendly and dedicated team of secretaries. You will be linked to one of our specialist clinical teams providing valuable administrative support to the senior clinicians to enable them to maximise their time in patient care activities. The role is busy but rewarding knowing that you will make a difference to the patient experience. You need to be willing to do some cross site working and spend part of your day in the clinical environment.

Candidates should have excellent communication skills and be able to demonstrate good organisational and IT skills with proven experience of Word and Excel. The post holder will be expected to work both on their own initiative and within the busy team of Secretaries. Full training and support will be given on all aspects of the role with initial training completed at Peterborough City Hospital.

Main duties of the job

The post-holder is required to work as part of the Secretarial Team responsible for providing an efficient and effective secretarial administrative service to support Therapy Services (Physiotherapy & Occupational Therapy), Nutrition & Dietetics and Speech and Language Therapy. The post-holder will be required to follow Trust policies and procedures, communicate effectively with managers, clinicians, patients and other departments both within and external to the Trust.

About us

We are committed to ensure a work-life balance to all our staff by offering full time and part time roles, flexible working hours on a shift pattern to fit around your family life.

We welcome and encourage applications from people of all backgrounds. We particularly encourage applications from disabled, Black, Asian and Minority Ethnic (BAME) and candidates form our local communities.

Benefits to you

27 days annual leave for new starters, rising to 29 days after five years of service and 33 days after 10 years of service, plus 8 Bank Holidays (pro-rata for part time staff)

NHS Pension Scheme:

Flexible working opportunities

Increased hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays

Career development and training

Wellbeing support and activities

In-house physiotherapy Service

On-site canteens with subsidised meals

Subsidised staff parking (currently free).o Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough

Date posted

28 March 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year Per Annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

176-F-6155417

Job locations

Peterborough City Hospital

Bretton Gate

Peterborough

PE3 9GZ

Job description

Job responsibilities

For full details of this post please see the Job Description and Person Specification attached to the role.

Job description

Job responsibilities

For full details of this post please see the Job Description and Person Specification attached to the role.

Person Specification

Qualifications

Essential

Good working knowledge of wide range of IT software including Microsoft Word, Excel, Outlook and Powerpoint, Publisher and Access
RSA I or equivalent in typing with proven experience and good standard of computer literacy
Good standard of English language both written and verbal

Desirable

Audio typing
NVQ 3 in Business & Administration
Medical terminology

Experience

Essential

Minimum two years office experience
Experience of working with multiple managers/departments

Desirable

NHS or Public Sector experience
Experience of diary management

Knowledge

Essential

Ability to prioritise work under pressure
Knowledge of Office procedures

Desirable

NHS 18 week validation process
NHS HR processes and procedures

Skills

Essential

Organisational skills
Excellent written and verbal communication skills
Ability to forward plan
Able to run a number of urgent work tasks concurrently

Person Specification

Qualifications

Essential

Good working knowledge of wide range of IT software including Microsoft Word, Excel, Outlook and Powerpoint, Publisher and Access
RSA I or equivalent in typing with proven experience and good standard of computer literacy
Good standard of English language both written and verbal

Desirable

Audio typing
NVQ 3 in Business & Administration
Medical terminology

Experience

Essential

Minimum two years office experience
Experience of working with multiple managers/departments

Desirable

NHS or Public Sector experience
Experience of diary management

Knowledge

Essential

Ability to prioritise work under pressure
Knowledge of Office procedures

Desirable

NHS 18 week validation process
NHS HR processes and procedures

Skills

Essential

Organisational skills
Excellent written and verbal communication skills
Ability to forward plan
Able to run a number of urgent work tasks concurrently

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.