Job summary
An exciting opportunity has arisen at North West Anglia NHS Foundation Trust, to join our Procurement Department based at Hinchingbrooke Hospital in Huntingdon.
You will support the Category Managers and Senior Procurement Team in obtaining maximum possible benefits from expenditure against goods and services, seeking best value, reliability, responsiveness and innovation in all purchasing activity. Buying activities will include the sourcing of products/services, supplier negotiation, processing formal quotations, catalogue development/management, processing of purchase requisitions and investigating the purchase order invoice queries and discrepancies in order to make recommendations to Accounts Payable outsourced Service Providers (NHSSBS) and user departments on order price, quantity and carriage adjustments.
The post will also involve supporting sourcing projects for the medical and non-medical ranges of non-pay spend that aligns procurement activity with the Trusts overall Organisational objectives, ensuring we provide an efficient, cost effective service to our end users and thus our patients and the tax payer, continually providing a quality and value for money service.
Ideally the Procurement Department are looking to recruit someone with strong office skills and experience with aspirations to launch a career within public sector procurement.
The post is based at Hinchingbrooke Hospital, but you may be required to work at our other sites if required.
Main duties of the job
To support the Category Managers and other members of the Procurement and Supply Chain Department, in providing a Procurement Service, through customer service and the processing of orders.
Responsible for the purchase of selected goods and services in accordance with Procurement policies and procedures by obtaining and analysing quotations, processing orders/entering data in line with the COM (Common Operating procedures), onto the computerised purchase order system achieving financial and performance targets.
Assist in the acquisition of routine and non-routine goods and services for the Trust, recommending sources of supply and savings opportunities to customers, ensuring efficiency and demonstrating value for money in accordance with the Trust's Standing Orders/Standing Financial Instructions.
Undertake the negotiation of non-compliant Non Pay expenditure in accordance with Trust's Standing Orders/SFIs and all other relevant legislation, to ensure reduction in Non Catalogue requests and increase in catalogue usage and assisting the Procurement Team in the delivery of the Trust's Cost Improvement savings plans
About us
Our teams work hard to be flexible and promote a health work/home life balance and so agile working options are automatically considered for all roles within the Trust. Talk to the Recruiting Manager about what this means in practice for you.
Your package with us includes a lot more than just your pay and here area few of the additional benefits that are available to you as an employee:
- Access to the NHS Pension Scheme
- Generous Holiday Entitlement, starting at 27 days a year (for full time workers) plus bank/public holidays
- Free staff car parking on all our hospital sites during this financial year
- In-house Physiotherapy Services
- Career development and training opportunities
- Emotional Wellbeing Service covering a range of online support, access to mobile apps and 24/7 counselling services
- Subsidised meals at our hospital restaurants
- Access to exclusive discounts, cashback and vouchers via NHS Discounts and Blue Light Card
If you share our values and vision and are passionate about working with people on what matters to them, you could be a real asset to Team North West Anglia.
Job description
Job responsibilities
Corporate Responsibilities
- Understand and ensure that all purchases are made in accordance with Standing Orders, Standing Financial Instructions and Procurement Policies and Procedures, and comply with all relevant standards and statutory requirements
- Establish and maintain effective liaison and communication and relationships with all Trust customers of the department, across all disciplines and at all levels, including suppliers, developing productive, ongoing relationships, and develop specialist knowledge of requirements, providing relevant information in respect of all purchasing activity
- Undertake the preparation and invitation to quote and analyse the financial and purchasing options, including supplier negotiation and making recommendations in respect of those quotations received, taking into consideration the commercially confidential nature of information being handled
- Advise customers to make use of existing contract/purchasing agreements as necessary prior to the placing of orders, ensuring value for money is obtained
- Investigate, analyse and resolve complaints and queries with regard to stock and non-stock purchases in a prompt and efficient manner, maintaining appropriate records, and to ensure that customers are kept well informed at all times
- Communicate effectively with all levels of staff through exchanges of information via electronic and other means
- Investigate the purchase order invoice queries and discrepancies and to make recommendations to Accounts Payable outsourced Service Providers (NHS SBS) and user departments on order price, quantity and carriage adjustment
- Work with other members of the Procurement team to meet individual and Departmental Objectives on an annual basis
- Provide advice and guidance on the route of procurement, which may include contracting and tendering for goods and services to all personnel within the Trust
- Understanding sourcing, catalogues/suppliers, products and prices, demonstrating the ability to interpret information, work accurately, and provide information to internal stakeholders and external organisations as and when required
- Have awareness of new products and suppliers by networking with colleagues, regularly reading appropriate publications and attending relevant seminars, workshops and exhibitions
- Support Stakeholders with the identification and evaluation of new/alternative products, including undertaking and co-ordinating trials as required, keeping records of these meeting/trials, as required
- Provide assistance and support in meeting customer cost improvement programmes and maintain records of appropriate savings
- Participate when necessary in the distribution of purchase order and departmental mail
- Plan own workload to include meeting urgency of order lead times and other priorities expected
- Create, maintain and enhance working relationships within the Trust across all sites including customer visits where appropriate
- Ensure delivery times are met, liaising with user departments and suppliers over details of orders and to field enquiries and ensure requests meet the organisational needs of the Trust
- Understand and comply with appropriate Health and Safety regulations, e.g. electro-medical safety, COSHH, flame retardency, etc., providing guidance and advice to Trust staff, in recognition of the importance to safety of staff, patients, visitors and contractors
- Ensure compliance with all departmental operating and administrative policies and procedures
- To provide assistance with training and support of end users as and when required
Managerial and Organisational
- To assist in any other duties as required by the Category Manager and the local team
Performance, Finance and Information
- Investigate the purchase order invoice queries and discrepancies and to make recommendations to Accounts Payable outsourced Service Providers (NHS SBS) and user departments on order price, quantity and carriage adjustment
- Ensure that all requisitions and orders are checked for accuracy and raised in line with Standard Operating Procedures (SOP
- Ensure use of contract and catalogue management systems including the Spend Comparison Service (previously the Purchase Price Index and Benchmark Tool (PPIB)) are utilised to effectively source goods and services at the most economical cost to the tax payer. If required, upload negotiated prices to relevant electronic procurement systems (e.g. Oracle)
- Comply with the Trusts Purchasing card policy
Educational and Professional
- Identify, discuss and participate in own development and training activities relevant to the post
Other
- The post will be based at Hinchingbrooke Hospital however on occasion may involve cross site working with Procurement/Supply Chain and colleagues
- This is not intended to be an exhaustive list of the duties and responsibilities of the post-holder and is subject to amendment, after consultation, according to the changing needs and requirements of the Procurement Department and the Trust.
Job description
Job responsibilities
Corporate Responsibilities
- Understand and ensure that all purchases are made in accordance with Standing Orders, Standing Financial Instructions and Procurement Policies and Procedures, and comply with all relevant standards and statutory requirements
- Establish and maintain effective liaison and communication and relationships with all Trust customers of the department, across all disciplines and at all levels, including suppliers, developing productive, ongoing relationships, and develop specialist knowledge of requirements, providing relevant information in respect of all purchasing activity
- Undertake the preparation and invitation to quote and analyse the financial and purchasing options, including supplier negotiation and making recommendations in respect of those quotations received, taking into consideration the commercially confidential nature of information being handled
- Advise customers to make use of existing contract/purchasing agreements as necessary prior to the placing of orders, ensuring value for money is obtained
- Investigate, analyse and resolve complaints and queries with regard to stock and non-stock purchases in a prompt and efficient manner, maintaining appropriate records, and to ensure that customers are kept well informed at all times
- Communicate effectively with all levels of staff through exchanges of information via electronic and other means
- Investigate the purchase order invoice queries and discrepancies and to make recommendations to Accounts Payable outsourced Service Providers (NHS SBS) and user departments on order price, quantity and carriage adjustment
- Work with other members of the Procurement team to meet individual and Departmental Objectives on an annual basis
- Provide advice and guidance on the route of procurement, which may include contracting and tendering for goods and services to all personnel within the Trust
- Understanding sourcing, catalogues/suppliers, products and prices, demonstrating the ability to interpret information, work accurately, and provide information to internal stakeholders and external organisations as and when required
- Have awareness of new products and suppliers by networking with colleagues, regularly reading appropriate publications and attending relevant seminars, workshops and exhibitions
- Support Stakeholders with the identification and evaluation of new/alternative products, including undertaking and co-ordinating trials as required, keeping records of these meeting/trials, as required
- Provide assistance and support in meeting customer cost improvement programmes and maintain records of appropriate savings
- Participate when necessary in the distribution of purchase order and departmental mail
- Plan own workload to include meeting urgency of order lead times and other priorities expected
- Create, maintain and enhance working relationships within the Trust across all sites including customer visits where appropriate
- Ensure delivery times are met, liaising with user departments and suppliers over details of orders and to field enquiries and ensure requests meet the organisational needs of the Trust
- Understand and comply with appropriate Health and Safety regulations, e.g. electro-medical safety, COSHH, flame retardency, etc., providing guidance and advice to Trust staff, in recognition of the importance to safety of staff, patients, visitors and contractors
- Ensure compliance with all departmental operating and administrative policies and procedures
- To provide assistance with training and support of end users as and when required
Managerial and Organisational
- To assist in any other duties as required by the Category Manager and the local team
Performance, Finance and Information
- Investigate the purchase order invoice queries and discrepancies and to make recommendations to Accounts Payable outsourced Service Providers (NHS SBS) and user departments on order price, quantity and carriage adjustment
- Ensure that all requisitions and orders are checked for accuracy and raised in line with Standard Operating Procedures (SOP
- Ensure use of contract and catalogue management systems including the Spend Comparison Service (previously the Purchase Price Index and Benchmark Tool (PPIB)) are utilised to effectively source goods and services at the most economical cost to the tax payer. If required, upload negotiated prices to relevant electronic procurement systems (e.g. Oracle)
- Comply with the Trusts Purchasing card policy
Educational and Professional
- Identify, discuss and participate in own development and training activities relevant to the post
Other
- The post will be based at Hinchingbrooke Hospital however on occasion may involve cross site working with Procurement/Supply Chain and colleagues
- This is not intended to be an exhaustive list of the duties and responsibilities of the post-holder and is subject to amendment, after consultation, according to the changing needs and requirements of the Procurement Department and the Trust.
Person Specification
Education and Qualifications
Essential
- GCSE in English and mathematics as a minimum
Desirable
- CIPS NVQ Level 2 or other professional procurement Qualification
Knowledge & Experience
Essential
- Numerate, articulate & IT literate to a high standard in: MS Word, MS Excel, MS PowerPoint, MS Outlook
- Experience working in a Call Centre and/or Customer Service environment
- Experience working within an office administration role
Desirable
- Procurement experience gained within the NHS or other public-sector organisations
- Knowledge of EU Procurement
- Knowledge of NHS Supply Chain Purchase Order system
- Knowledge of Oracle Finance System
Key Skills
Essential
- Strong interpersonal skills
- Able to communicate effectively to members of staff
- Analytical approach and attention to detail
- Ability to work with minimum supervision
- Ability to act on own initiative
- Self- motivated & highly organised
- Highly accurate typing skills
Other Skills
Essential
- Awareness and respect for colleagues, patients and relatives cultural, religious and emotional needs and beliefs
- Able to demonstrate behaviours consistent with the Trusts Values and Behaviours
- Be prepared to work across sites as and when required
- Professional appearance & behaviour
Person Specification
Education and Qualifications
Essential
- GCSE in English and mathematics as a minimum
Desirable
- CIPS NVQ Level 2 or other professional procurement Qualification
Knowledge & Experience
Essential
- Numerate, articulate & IT literate to a high standard in: MS Word, MS Excel, MS PowerPoint, MS Outlook
- Experience working in a Call Centre and/or Customer Service environment
- Experience working within an office administration role
Desirable
- Procurement experience gained within the NHS or other public-sector organisations
- Knowledge of EU Procurement
- Knowledge of NHS Supply Chain Purchase Order system
- Knowledge of Oracle Finance System
Key Skills
Essential
- Strong interpersonal skills
- Able to communicate effectively to members of staff
- Analytical approach and attention to detail
- Ability to work with minimum supervision
- Ability to act on own initiative
- Self- motivated & highly organised
- Highly accurate typing skills
Other Skills
Essential
- Awareness and respect for colleagues, patients and relatives cultural, religious and emotional needs and beliefs
- Able to demonstrate behaviours consistent with the Trusts Values and Behaviours
- Be prepared to work across sites as and when required
- Professional appearance & behaviour
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
