Capital and Control Assistant Accountant

Job description

Job responsibilities

Principle Duties and Accountability

Capital

1. To support the operation, maintenance and accuracy of the Trusts computerised register of owned/leased/donated fixed assets (property plant and equipment). This will include recording acquisitions, disposals, transfers, revaluations and impairments on a minimum quarterly basis to pre-agreed deadlines.
2. To facilitate timely reporting, the post holder will make a contribution to invoice processing by ensuring capital invoices are correctly coded, that goods have been received and documents are authorised in accordance with the Trusts Scheme of delegation. All of the above with strict adherence to the issued timetable and awareness of/compliance to current NHS capital VAT rules.
3. Ensure finance leases are correctly accounted for on a monthly basis in the general ledger.
4. Prepare depreciation and finance lease journals on a monthly basis, confirming figured with the CSA.
5. Maintain and update all relevant procedures for Fixed asset Accounting.

Systems Control and reconciliations

1. Provide help desk support and training to Oracle users throughout the Trust.
2. Maintain Business Intelligence (BI) Users on the Oracle system.
3. Update SBS system as required by end users, including adding/amending users when authorised in accordance with the Trust SFIs and Scheme of Delegation.
4. Report writer in Oracle BI
5. Attend webinars and conference calls with SBS as required.
6. Payment runs inclusion on a rota for the compilation and agreement of payment runs prepared by SBS for BACS, cheques and Bank Transfer payments. This is in accordance with the Trusts SFIs, Scheme of Delegation and payment limits set by the Financial Controller.
7. Update and maintain the Financial Services log of SBS issues
8. Maintenance (including timely reconciliation and clearance of outstanding items for) the Trusts control accounts and suspense accounts to ensure transactions are properly accounted for to local and national performance standards, as per the timetable advised.
9. Review and challenge/confirm all suspense/control accounts performed by SBS.
10. Completion of Overpayments of Salaries Schedule for current staff and leavers from information supplied by the Trusts payroll provider. The post holder is required to prepare invoices to issue to leavers as well as follow up any queries with regard to salary overpayments.
11. Receive, review and interpret daily, monthly and ad hoc reports from SBS.
12. Calculate the Road Traffic Accident and Injury Benefit following review, and update the general ledger.
13. Prepare and distribute the Over 25K report on 1st of month or nearest day to the 1st.
14. Process starters and leavers report from HR to update SBS users on the 1st and 15th of the month

HMRC VAT and Tax and National Insurance and NHSPA

1. Complete accurate and timely capital VAT assessments and resulting reclaims.
2. Review, spot check and investigate monthly Vat return information from SBS prior to sign off by the Reconciliations accountant for submission to HMRC, per notified monthly timescales. Assist with annual VAT reconciliation.
3. Preparation of data for independent external VAT consultants Vat review and HMRC Inspector site visits.
4. Review and monitor the accuracy of SBS calculations for both Contracted out services and Business Activities as well as confirmation of items not recorded as eligible for recovery.
5. Calculate and agree the Trusts P35 Tax and National Insurance return to HM Revenue and Customs along with any manual schedules submissions necessary. Calculate the annual return of contributions paid to the NHS Pensions Agency.

Year end and quarter end tasks

1. Support the completion of the annual accounts though:

1) Assist with checking and action of debtor and creditor variances

2) Monitor all year end control accounts, updating daily and preparing coding correction journals as required.

1. Key participation in the annual and quarterly agreement of balances process, including reconciliation of NHS receivables and Payables balances and preparatory work for submission to NHSI in accordance with national quarterly and year end timetables.
2. Participate in the accounts planning process and timetabling.
3. Provide evidence to external auditors as required.

Person Specification

Qualifications

Essential

• AAT part qualified

Desirable

• Degree or equivalent
• Evidence of continuing professional and personal development

Experience

Essential

• Familiarity with NHS VAT rules, specifically relating to HM Revenue & Customs input VAT's ruling, capital and contracted out services
• Control account reconciliation experience

Desirable

• Knowledge of NHS capital accounting rules and an understanding of fixed asset register and reporting
• Involvement with compilation of Annual Accounts
• Sound up to date working knowledge of relevant account standards (IFRS)

Skills

Essential

• Numerate with highly developed analytical ability to manipulate and interpret numerical data and other issues

Desirable

• Project management skills

Knowledge

Essential

• Knowledge of the full range of MS packages including Word (report formatting, tables etc), Excel (pivot tables, macros look ups etc)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

North West Anglia NHS Foundation Trust

Address

Peterborough City Hospital

Edith Cavell Campus Bretton

Peterborough

PE3 9GZ

Employer's website

https://www.nwangliaft.nhs.uk/ (Opens in a new tab)