Job summary
If you are and overseas candidate wishing to apply and would require sponsorship, you can determine the likelihood of obtaining a CoS for this post by assessing your circumstances against criteria specified on the gov.uk website
An exciting opportunity has arisen for an experienced, enthusiastic anddedicated individual to join our busy leadership administration team as a Band 3 Administrative Assistant supporting the Family & Integrated Support Services (FISS).
To provide a comprehensive and high quality secretarial/administrative support service undertaking a wide range of administrative tasks, including personal responsibility for a number of delegated tasks.
The post is full-time 37.5 hours, permanent between the hours of 8:30am-05:00pm.
Main duties of the job
The post holder will have excellent communication and organisational skills to enable to support the divisional leadership team.
Minute taking experience is desirable with accurate attention to detail being essential as is experience of working with information systems including Microsoft Office.
Successful applicants will be able to organise their own workload and coordinate workload activities with other administration staff in the team. The successful candidate will have excellent interpersonal skills and a friendly telephone manner.
There is a need to be able to work to tight deadlines and withstand the pressure of a busy department and it is essential that you are able to work on your own initiative.
About us
We are committed to ensure a work-life balance to all our staff by offering full time and part time roles, flexible working hours on a shift pattern to fit around your family life.We welcome and encourage applications from people of all backgrounds. We particularly encourage applications from disabled, Black, Asian and Minority Ethnic (BAME) and candidates form our local communities.Benefits to youo 27 days annual leave for new starters, rising to 29 days after five years of service and 33 days after 10 years of service, plus 8 Bank Holidays (pro-rata for part time staff);o NHS Pension Scheme:o Flexible working opportunities;o Increased hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;o Career development and training;o Wellbeing support and activities;o In-house physiotherapy Service;o On-site canteens with subsidised meals;o Subsidised staff parking (currently free).o Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough
Job description
Job responsibilities
- Contribute to the overall achievement of the secretarial team workload providing typing, administrative and clerical support to ensure effective and efficient service to the divisional leadership team.
- Assist in the forward planning for meetings, preparing the agenda, papers collated and distributed appropriately and be proactive in ensuring deadlines are met
- Bi-monthly and as required, minute taking at divisional meetings to the required standard
- Assist with the complaints process for the division proactively monitoring against divisional and Trust key performance targets, tracking and closing of action plans.
- Assist in the monitoring and accurate record keeping of divisional governance requirements in line with Trust corporate governance and audit policies.
Job description
Job responsibilities
- Contribute to the overall achievement of the secretarial team workload providing typing, administrative and clerical support to ensure effective and efficient service to the divisional leadership team.
- Assist in the forward planning for meetings, preparing the agenda, papers collated and distributed appropriately and be proactive in ensuring deadlines are met
- Bi-monthly and as required, minute taking at divisional meetings to the required standard
- Assist with the complaints process for the division proactively monitoring against divisional and Trust key performance targets, tracking and closing of action plans.
- Assist in the monitoring and accurate record keeping of divisional governance requirements in line with Trust corporate governance and audit policies.
Person Specification
Qualifications
Essential
- GCSEs or equivalent - One in English Language
Desirable
- Business Administration Level 1/2 qualification (or equivalent)
Experience
Desirable
- Minimum two years office experience
- Experience of working with multiple managers/departments
- Experience of note/minute taking
Knowledge
Essential
- Ability to prioritise work under pressure
- Good organisational skills and demonstrates the ability to manage multiple tasks
- High level of accuracy and attention to detail
- Understanding of the importance of maintaining confidentiality
- Ability to adhere to policies and office procedures
Key Skills
Essential
- Good working knowledge of wide range of IT software including Microsoft Word, Excel, Outlook, Powerpoint and Publisher
- Demonstrate excellent communication skills, both written and verbal to show effective communication at all levels, including good telephone manner
- Ability to forward plan
- Conscientious and self-motivated and able to work independently or as part of a team
Other
Essential
- Flexible approach to work and needs of service
- Awareness and respect for colleagues, patients and relatives cultural, religious and emotional needs and beliefs
- Able to demonstrate behaviours consistent with the Trusts Values and Behaviours
Person Specification
Qualifications
Essential
- GCSEs or equivalent - One in English Language
Desirable
- Business Administration Level 1/2 qualification (or equivalent)
Experience
Desirable
- Minimum two years office experience
- Experience of working with multiple managers/departments
- Experience of note/minute taking
Knowledge
Essential
- Ability to prioritise work under pressure
- Good organisational skills and demonstrates the ability to manage multiple tasks
- High level of accuracy and attention to detail
- Understanding of the importance of maintaining confidentiality
- Ability to adhere to policies and office procedures
Key Skills
Essential
- Good working knowledge of wide range of IT software including Microsoft Word, Excel, Outlook, Powerpoint and Publisher
- Demonstrate excellent communication skills, both written and verbal to show effective communication at all levels, including good telephone manner
- Ability to forward plan
- Conscientious and self-motivated and able to work independently or as part of a team
Other
Essential
- Flexible approach to work and needs of service
- Awareness and respect for colleagues, patients and relatives cultural, religious and emotional needs and beliefs
- Able to demonstrate behaviours consistent with the Trusts Values and Behaviours
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
