Job summary
The Paediatric service within Family & Integrated Support Service (FISS) Directorate are seeking a confident, experienced individual to join our busy rota coordinator team. The team play a pivotal role within the service ensuring adequate medical staffing is maintained.
The successful candidate will be able to demonstrate a flexible, motivated approach to work, as well as having a meticulous attention to detail in a role which requires the use of their own initiative. They need to be comfortable working with senior staff and management on a daily basis. The ability to work well under pressure is essential, with a good level of self-awareness, when to be assertive or compassionate and be able to find the right balance between the two.
Main duties of the job
Duties for this role would include good administrative practice to ensure a compliant rota and the ability to be responsive to enquiries. A good working knowledge of Microsoft Office is essential, as is word processing and communication skills. Previous experience working on medical rotas within the NHS would be advantageous, however training and support would be given to the successful candidate. The role is rewarding and challenging; the successful candidate will need to be extremely organised and able to meet tight deadlines.
About us
We are committed to ensure a work-life balance to all our staff by offering full time and part time roles, flexible working hours on a shift pattern to fit around your family life.
We welcome and encourage applications from people of all backgrounds. We particularly encourage applications from disabled, Black, Asian and Minority Ethnic (BAME) and candidates form our local communities.
Benefits to you
- 27 days annual leave for new starters, rising to 29 days after five years of service and 33 days after 10 years of service, plus 8 Bank Holidays (pro-rata for part time staff);
- NHS Pension Scheme:
- Flexible working opportunities;
- Increased hourly rates for unsociable hours e.g. night shifts, weekends, bank holidays;
- Career development and training;
- Wellbeing support and activities;
- In-house physiotherapy Service;
- On-site canteens with subsidised meals;
- Subsidised staff parking (currently free).
- Free Stagecoach Bus Travel to and from work within Cambridgeshire and Peterborough
Job description
Job responsibilities
- Be responsible for the co-ordination of consultants and junior medical staff across specialities. Specifically, the post holder will compile and disseminate rotas for the medical staff and act as a single point of contact for junior doctors for this purpose.
- The post holder will provide day to day support for consultants and junior medical staff within the Paediatric service.
- The post holder must communicate tactfully and persuasively with all medical staff to maintain appropriate cover of the Paediatric service at all times. This includes the coordination of all consultants and junior medical staff annual and study leave, in accordance with Trust Policy, to allow service requirements to be met and arranging cover at short notice for sick leave and special leave.
- Liaise on any sensitive issues, such as sickness absence, compassionate leave or other sensitive information that the post holder has been made aware of. This should be done in a timely manner with the Clinical Lead and Clinical Supervisor.
Please see Job description for further information
Job description
Job responsibilities
- Be responsible for the co-ordination of consultants and junior medical staff across specialities. Specifically, the post holder will compile and disseminate rotas for the medical staff and act as a single point of contact for junior doctors for this purpose.
- The post holder will provide day to day support for consultants and junior medical staff within the Paediatric service.
- The post holder must communicate tactfully and persuasively with all medical staff to maintain appropriate cover of the Paediatric service at all times. This includes the coordination of all consultants and junior medical staff annual and study leave, in accordance with Trust Policy, to allow service requirements to be met and arranging cover at short notice for sick leave and special leave.
- Liaise on any sensitive issues, such as sickness absence, compassionate leave or other sensitive information that the post holder has been made aware of. This should be done in a timely manner with the Clinical Lead and Clinical Supervisor.
Please see Job description for further information
Person Specification
Qualification
Essential
- English Language GCSE or equivalent
Desirable
- NVQ 2 in Business and Administration or equivalent
Experience
Essential
- Previous Administration experience
- Previous Rota Coordinator experience
Desirable
- Experience of using PAS database, e-track
Knowledge
Essential
- Ability to teach others acquired knowledge and skills
- Knowledge/understanding of the Data Protection Act
Skills
Essential
- High level of accuracy and attention to detail
- Ability to use tact and diplomacy in challenging situations
- Ability to work with senior staff and management with confidence
- Demonstrate excellent communication skills, both written and verbal to show effective communication at all levels
- Ability to adhere to policies and procedures
- Competent in using MS Office and Excel spreadsheets
Person Specification
Qualification
Essential
- English Language GCSE or equivalent
Desirable
- NVQ 2 in Business and Administration or equivalent
Experience
Essential
- Previous Administration experience
- Previous Rota Coordinator experience
Desirable
- Experience of using PAS database, e-track
Knowledge
Essential
- Ability to teach others acquired knowledge and skills
- Knowledge/understanding of the Data Protection Act
Skills
Essential
- High level of accuracy and attention to detail
- Ability to use tact and diplomacy in challenging situations
- Ability to work with senior staff and management with confidence
- Demonstrate excellent communication skills, both written and verbal to show effective communication at all levels
- Ability to adhere to policies and procedures
- Competent in using MS Office and Excel spreadsheets
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
