Estates and Facilities Administrator

Royal Papworth Hospital NHS Foundation Trust

The closing date is 05 May 2025

Job summary

The Estates and Facilities Department is at the heart of keeping our hospital running smoothly, ensuring our clinical colleagues can focus on delivering exceptional care. We are seeking another proactive and enthusiastic Administrator to join our dedicated team.

The key duties of the role revolve around providing an efficient and effective administrative service. This post consists of working and liaising with a multi-disciplinary team including clinicians, managers and other administrative staff in a professional manner in written, verbal and electronic format.

Main duties of the job

What You'll do:

*Act as the first point of contact for all visitor's department via phone/email

*Process applications, maintaining car parking database and providing parking permits.

*Monitor the Estates & Facilities generic email inbox's

*Support the Water Safety Group in recording of all water data.

*Provide administrative support to the Estates & Facilities team where necessary.

*Provide data, entry typing and telephone support to the Estates team.

Why Join Us?

This is more than just a job -- it's a chance to make a real difference in how our hospital operates. You'll be joining a dynamic and supportive team, with opportunities to develop your skills and take on exciting challenges. Your work will directly impact the hospital's daily functioning, contributing to an environment where exceptional care thrives.

About us

Royal Papworth Hospital NHS Foundation Trust is the UK's leading heart and lung hospital, delivering care to more than 50,000 patients a year in its new state-of-the-art hospital in Cambridge. We perform the most heart and/or lung transplants in the UK and carried out the UK's first successful heart transplant in 1979. It also offers emergency heart attack treatment, sleep centre care and is one of just five centres nationally for those in severe respiratory failure.

Based on the Cambridge Biomedical Campus the largest centre of medical research and health science in Europe the Trust is at the heart of treatments of the future. Royal Papworth became the first hospital trust in the country to be rated outstanding in all five areas assessed by the Care Quality Commission - a rating it still holds today. The Trust holds its values of compassion, excellence & collaboration at its core, and all colleagues joining the team are expected to uphold these in their day-to-day roles & interactions. Royal Papworth is proud of its diverse workforce and encourages people to embrace their individuality.

The Trust values difference and welcomes all applications irrespective of age, disability, gender reassignment, marriage and civil partnership, pregnancy & maternity, race, religion & belief, sex and sexual orientation. Providing they meet the minimum post criteria, applicants with disabilities will be offered an interview.

For a street view tour: https://royalpapworth.nhs.uk/virtual-tour

Date posted

10 April 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year

Contract

Permanent

Working pattern

Full-time

Reference number

175-2526-1-ES1225

Job locations

Waterbeach Accommodation

Royal Papworth Hospital Accommodation, Waterbeach Barracks, Denny End Road

Waterbeach

Cambridge

CB25 9GU

Job description

Job responsibilities

On this page you will find a Role Profile which provides information about the hospital and full details about the role. We recommend that you review this and refer to it as you complete your application. Please include how you will meet the Trust Values Compassion, Excellence and Collaboration. If you would like more information about the role or working at Royal Papworth Hospital, please get in touch with the contact for this role.

Job description

Job responsibilities

Person Specification

Qualifications

Essential

Level 3 in Business or administrative qualification or relevant experience
GCSE in Maths and English

Experience

Essential

Excellent communication skills
Excellent organisational skills
Be able to work to deadlines and prioritise work load
Prior experience of an office environment
Basic keyboard skills
Enthusiastic and demonstrates aptitude for team working
Able to work adapting to the daily demands of the post.
Demonstrates attention to detail and initiative in work
Numerate and literate with good communication and organisational skills
Ability to organise own time and prioritise
Demonstrate an ongoing commitment to learning and developing own role
Ability to use a VDU for long periods of time
Ability to concentrate whilst dealing with financial data
Experience working with Microsoft office
Be able to work as an individual and as part of a team

Additional Criteria

Essential

Please provide evidence of your commitment to uphold the Trust's values: Compassion, Excellence, Collaboration

Person Specification

Qualifications

Essential

Level 3 in Business or administrative qualification or relevant experience
GCSE in Maths and English

Experience

Essential

Excellent communication skills
Excellent organisational skills
Be able to work to deadlines and prioritise work load
Prior experience of an office environment
Basic keyboard skills
Enthusiastic and demonstrates aptitude for team working
Able to work adapting to the daily demands of the post.
Demonstrates attention to detail and initiative in work
Numerate and literate with good communication and organisational skills
Ability to organise own time and prioritise
Demonstrate an ongoing commitment to learning and developing own role
Ability to use a VDU for long periods of time
Ability to concentrate whilst dealing with financial data
Experience working with Microsoft office
Be able to work as an individual and as part of a team

Additional Criteria

Essential

Please provide evidence of your commitment to uphold the Trust's values: Compassion, Excellence, Collaboration

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.