VPD HLRI CRF Business/Administrative Co-ordinator

Royal Papworth Hospital NHS Foundation Trust

The closing date is 09 February 2025

Job summary

A new opportunity has arisen for a Business Administrative Co-ordinator at the Victor Phillip Dahdaleh Heart and Lung Research Institute Clinical Research Facility (VPD-HLRI CRF). The VPD HLRI CRF is a joint project between the University of Cambridge (University) and Royal Papworth Hospital (RPH) to create a world-leading research environment delivering high impact research, directly impacting on global cardiovascular and respiratory health. It Is a state-of-the-art facility for delivery of clinical trials.

This vacancy is to provide business support to the VPD HLRI CRF team to ensure the smooth and efficient running of the VPD HLRI CRF unit and to support effective and efficient management of clinical research studies conducted at the VPD HLRI CRF. Responsible for providing a high quality, patient focused, comprehensive operational, secretarial, financial and administrative support service.

We offer a friendly working environment and are interested in your career development with a range of training opportunities available to help you fulfil your potential.

You will be based at the new Victor Phillip Dahdaleh Heart Lung Research Institute (HLRI) and Royal Papworth Hospital on the Cambridge Biomedical Campus.

Main duties of the job

As a key member of the Research Team, you will be supporting the work at the VPD Heart & Lung Research Institute Clinical Research Facility.

*Undertake and complete a range of admin tasks including diary management, meeting organisation, compiling agendas, collating necessary information assessing problems to determine the best course of action.

*Organise VPD-HLRI CRF meetings, following up attendance and actions of the multi-professional teams involved.

*Responsible for the day-to-day running of the non-clinical aspects of the VPD-HLRI CRF, including reception, bookings, information management.

*Responsible for managing the documents submitted to different committees.

*Responsible for ordering equipment, stationary and other supplies required for VPD-HLRI CRF.

*Responsible for invoicing, archiving, organising of events.

The successful applicant will be part of the Clinical Research Facility (CRF) team undertaking trials within the Royal Papworth Hospital NHS Foundation Trust. You will liaise closely with CRF team members, clinical trial delivery teams, R&D team and study sponsor representatives. You will be expected to operate with minimum supervision in organising and planning their own work activities.

About us

Royal Papworth Hospital NHS Foundation Trust is the UK's leading heart and lung hospital, delivering care to more than 50,000 patients a year in its new state-of-the-art hospital in Cambridge. We perform the most heart and/or lung transplants in the UK and carried out the UK's first successful heart transplant in 1979. It also offers emergency heart attack treatment, sleep centre care and is one of just five centres nationally for those in severe respiratory failure.

Based on the Cambridge Biomedical Campus the largest centre of medical research and health science in Europe the Trust is at the heart of treatments of the future. Royal Papworth became the first hospital trust in the country to be rated outstanding in all five areas assessed by the Care Quality Commission - a rating it still holds today. The Trust holds its values of compassion, excellence & collaboration at its core, and all colleagues joining the team are expected to uphold these in their day-to-day roles & interactions. Royal Papworth is proud of its diverse workforce and encourages people to embrace their individuality.

The Trust values difference and welcomes all applications irrespective of age, disability, gender reassignment, marriage and civil partnership, pregnancy & maternity, race, religion & belief, sex and sexual orientation. Providing they meet the minimum post criteria, applicants with disabilities will be offered an interview.

For a street view tour: https://royalpapworth.nhs.uk/virtual-tour

Date posted

16 January 2025

Pay scheme

Agenda for change

Band

Band 5

Salary

£29,970 to £36,483 a year

Contract

Fixed term

Duration

2 years

Working pattern

Full-time

Reference number

175-2425-2-RD1077

Job locations

Heart and Lung Research Institute

Papworth Road

Cambridge Bio Medical Campus

Cambridge

CB2 0AY

Job description

Job responsibilities

On this page you will find a Role Profile which provides information about the hospital and full details about the role. We recommend that you review this and refer to it as you complete your application. Please include how you will meet the Trust Values Compassion, Excellence and Collaboration. If you would like more information about the role or working at Royal Papworth Hospital, please get in touch with the contact for this role.

Job description

Job responsibilities

Person Specification

Qualifications

Essential

Degree or equivalent work experience
RSA Level 3/advanced keyboard use or equivalent experience
Evidence of continued learning and development

Experience

Essential

Proven administrative procedures
Experience of a range of computerised software including Microsoft Office and data management systems
Knowledge of finance systems
Knowledge and understanding of the data protection act
Ability to communicate across organisational boundaries
Ability to motivate staff
Excellent oral and written skills
Flexible and responsive to change
Ability to treat all employee and other hospital information confidentially
Ability to develop new ideas
Ability to make decisions and work on own initiative
Ability to achieve results under pressure and be self-reliant
Ability to prioritise and meet tight deadlines
Ability to communicate information verbally which may be difficult/sensitive
Good presentation skills
Ability to work within a team
Ability to work flexibly

Desirable

Experience in data management and analysis using Excel and other software
Line management experience
Project management experience
Awareness of Health and safety issues

Additional Criteria

Essential

Please provide evidence of your commitment to uphold the Trust's values: Compassion, Excellence, Collaboration

Person Specification

Qualifications

Essential

Degree or equivalent work experience
RSA Level 3/advanced keyboard use or equivalent experience
Evidence of continued learning and development

Experience

Essential

Proven administrative procedures
Experience of a range of computerised software including Microsoft Office and data management systems
Knowledge of finance systems
Knowledge and understanding of the data protection act
Ability to communicate across organisational boundaries
Ability to motivate staff
Excellent oral and written skills
Flexible and responsive to change
Ability to treat all employee and other hospital information confidentially
Ability to develop new ideas
Ability to make decisions and work on own initiative
Ability to achieve results under pressure and be self-reliant
Ability to prioritise and meet tight deadlines
Ability to communicate information verbally which may be difficult/sensitive
Good presentation skills
Ability to work within a team
Ability to work flexibly

Desirable

Experience in data management and analysis using Excel and other software
Line management experience
Project management experience
Awareness of Health and safety issues

Additional Criteria

Essential

Please provide evidence of your commitment to uphold the Trust's values: Compassion, Excellence, Collaboration

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.