Administrator (OD)

Royal Papworth Hospital NHS Foundation Trust

The closing date is 12 May 2024

Job summary

Would you like to be part of our small and friendly team within Organisational Development?

Do you like varied and interesting work that provides you with an opportunity to gain new experience and skills?

Would you like to play a pivotal role in supporting the Organisational Development team in our Career Pathway, Widening Access and Talent Management and other activities?

It's the perfect time for you to be thinking about making a change and joining us as we commence some new programmes of work. We are committed to supporting and developing our valued employees and the work that you would be involved in will be innovative, impactful and make a difference to our workforce and the services that we provide.

If you are an enthusiastic person with strong administrative and organisational skills, we would love to hear from you.

This is a substantive role. However we would also welcome applications from those within the Trust seeking a secondment to further expand their experience and skills.

Main duties of the job

Provide and receive routine, complex and sensitive information and share with a variety of stakeholders

You will be supporting work activities relating to career pathways, talent management, widening access and this will include but is not limited to:

*Providing a high quality and efficient administrative service including dealing with correspondence

*Be an expert in your area of work to be able to provide guidance and advice

*Receiving and processing information and data

*Supporting room bookings and co-ordination of meetings and training events

*Having the ability to work with employees from all staff groups and different levels

About us

Royal Papworth Hospital NHS Foundation Trust is the UK's leading heart and lung hospital, delivering care to more than 50,000 patients a year in its new state-of-the-art hospital in Cambridge. We perform the most heart and/or lung transplants in the UK and carried out the UK's first successful heart transplant in 1979. It also offers emergency heart attack treatment, sleep centre care and is one of just five centres nationally for those in severe respiratory failure.

Based on the Cambridge Biomedical Campus the largest centre of medical research and health science in Europe the Trust is at the heart of treatments of the future. Royal Papworth became the first hospital trust in the country to be rated outstanding in all five areas assessed by the Care Quality Commission - a rating it still holds today. The Trust holds its values of compassion, excellence & collaboration at its core, and all colleagues joining the team are expected to uphold these in their day-to-day roles & interactions. Royal Papworth is proud of its diverse workforce and encourages people to embrace their individuality.

The Trust values difference and welcomes all applications irrespective of age, disability, gender reassignment, marriage and civil partnership, pregnancy & maternity, race, religion & belief, sex and sexual orientation. Providing they meet the minimum post criteria, applicants with disabilities will be offered an interview.

For a street view tour: https://royalpapworth.nhs.uk/virtual-tour

Date posted

18 April 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

175-2425-2-WF571

Job locations

Royal Papworth Hospital

Papworth Road

Cambridge Bio Medical Campus

Cambridge

CB2 0AY

Job description

Job responsibilities

On this page you will find a Role Profile which provides information about the hospital and full details about the role. We recommend that you review this and refer to it as you complete your application. Please include how you will meet the Trust Values Compassion, Excellence and Collaboration. If you would like more information about the role or working at Royal Papworth Hospital, please get in touch with the contact for this role.

Job description

Job responsibilities

Person Specification

Qualifications

Essential

Vocational Qualification at Level 3 or equivalent qualification or experience

Experience

Essential

Previous experience of working in a customer facing role
Experience of inputting accurate and timely data onto electronic systems
Willingness to learn to use Workforce systems
The ability to communicate basic or sensitive information to colleagues, patients and relatives
The ability to pay close attention to detail in written and electronic communication and information storage
The ability to work as part of a multi-disciplinary team to ensure high quality administrative support
Able to organise, prioritise and adjust own workload in relation to the priorities of a busy department on a daily basis
The ability to suggest & demonstrate changes to own practice
Demonstrates personal duty of care in relation to the safe use of equipment and other resources
Deal with situations in a sensitive manner
Keyboard skills
Maintains the quality in own work

Desirable

Previous experience of working in the NHS
Previous experience of carrying out general admin procedures in reception/administration environment

Additional Criteria

Essential

Please provide evidence of your commitment to uphold the Trust's values: Compassion, Excellence, Collaboration

Person Specification

Qualifications

Essential

Vocational Qualification at Level 3 or equivalent qualification or experience

Experience

Essential

Previous experience of working in a customer facing role
Experience of inputting accurate and timely data onto electronic systems
Willingness to learn to use Workforce systems
The ability to communicate basic or sensitive information to colleagues, patients and relatives
The ability to pay close attention to detail in written and electronic communication and information storage
The ability to work as part of a multi-disciplinary team to ensure high quality administrative support
Able to organise, prioritise and adjust own workload in relation to the priorities of a busy department on a daily basis
The ability to suggest & demonstrate changes to own practice
Demonstrates personal duty of care in relation to the safe use of equipment and other resources
Deal with situations in a sensitive manner
Keyboard skills
Maintains the quality in own work

Desirable

Previous experience of working in the NHS
Previous experience of carrying out general admin procedures in reception/administration environment

Additional Criteria

Essential

Please provide evidence of your commitment to uphold the Trust's values: Compassion, Excellence, Collaboration

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.