Job summary
We are currently recruiting for an Executive Support Officer on a full time, permanent basis.
This role provides a comprehensive high-level, professional, and confidential administration service to their nominated director[s]. Acting as a positive first contact for all staff, patients, public and senior stakeholders from across the wider system.
Main duties of the job
As an Executive Support officer, you will have exceptional interpersonal and organisational skills with a high degree of discretion, sensitivity and experience of working in a trusted position handling highly confidential information. Additionally, you will have the ability to develop strong working relationships both within your director[s] areas and with colleagues within the wider directorate.
The Executive Support Officer will work as part of a dynamic Executive Support Team to provide broad range of supporting duties including the organisation of a range of complex activities ensuring that their director[s] are fully briefed and prepared on all matters pertaining to their respective responsibilities in order to deliver their individual objectives as part of the wider corporate agenda; as well as any responsibilities in respect of NHS relationship activities they may participate in across local, regional or national levels.
About us
Yorkshire Ambulance Service (YAS) NHS Trust geographically covers nearly 6,000 square miles of varied terrain, from isolated moors and dales to urban areas, coastline and inner cities.
We serve a population of over five million people across Yorkshire and the Humber and strive to ensure that patients receive the right response to their care needs as quickly as possible, wherever they live.
We employ more than 5,800 staff, who together with over 1,100 volunteers, enable us to provide a vital 24-hour, seven-days-a-week, emergency and healthcare service.
Our values: Compassion, One Team, Integrity, Innovation, Empowerment, Resilience are at the heart of all we do.
Job description
Job responsibilities
The post holder will be expected to take responsibility and think independently, respond to sudden unexpected demands and use autonomous judgment and initiative to provide day-to-day support for their directors including: complex diary management, management of all correspondence received by their director[s] using initiative to respond in the most appropriate way, drafting and / or proof reading papers and ensuring plans are in place to ensure both your own and your director[s] deadlines are met, as well as providing support and attending meetings chaired by their director[s].
Job description
Job responsibilities
The post holder will be expected to take responsibility and think independently, respond to sudden unexpected demands and use autonomous judgment and initiative to provide day-to-day support for their directors including: complex diary management, management of all correspondence received by their director[s] using initiative to respond in the most appropriate way, drafting and / or proof reading papers and ensuring plans are in place to ensure both your own and your director[s] deadlines are met, as well as providing support and attending meetings chaired by their director[s].
Person Specification
Qualifications / Knowledge
Essential
- Educated to degree level/or equivalent experience in business administration
Skills / Competencies
Essential
- Advance Keyboard skills and experience of typing from dictation / audio typing
- Proactive approach and able to identify and suggest areas where improvements or developments can be made based on feedback or intuition
- Proficient in Microsoft Office applications
Experience
Essential
- A minimum of three years providing high-level, efficient Business Support within a corporate environment.
- Experience of complex diary and email management, being able to proactively manage and coordinate conflicting priorities, using initiative based on knowledge and understanding of your director[s] objectives and priorities.
- Experience of supporting director level meetings including production of minutes.
Desirable
- Experience of supporting an Executive / Board Director level position.
Person Specification
Qualifications / Knowledge
Essential
- Educated to degree level/or equivalent experience in business administration
Skills / Competencies
Essential
- Advance Keyboard skills and experience of typing from dictation / audio typing
- Proactive approach and able to identify and suggest areas where improvements or developments can be made based on feedback or intuition
- Proficient in Microsoft Office applications
Experience
Essential
- A minimum of three years providing high-level, efficient Business Support within a corporate environment.
- Experience of complex diary and email management, being able to proactively manage and coordinate conflicting priorities, using initiative based on knowledge and understanding of your director[s] objectives and priorities.
- Experience of supporting director level meetings including production of minutes.
Desirable
- Experience of supporting an Executive / Board Director level position.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Yorkshire Ambulance Service NHS Trust
Address
YAS Headquarters, Springhill 2
Brindley Way, Jct. 41 Business Park
Wakefield
WF2 0XQ
Employer's website
https://www.yas.nhs.uk/ (Opens in a new tab)
