Support Service Secretary

Job summary

The post holder will work as part of a dynamic and supportive administrative team to provide a comprehensive, efficient and effective secretarial and administrative service to the Multi-disciplinary Team (MDT). This role will be carried out under the direction of the Admin Team Co-ordinator and supported by an agreed job plan.

The post holder will be responsible for supporting day-to-day clinical and operational functions within the team, ensuring that administrative processes run smoothly and that all tasks are completed in a timely and professional manner. They will also be expected to contribute to general office duties, including cashiering, ordering through electronic procurement, booking meetings etc.

Main duties of the job

• Provide high-quality secretarial and administrative support to the MDT by taking minutes.
• Manage referrals and appointments using Trust systems, ensuring accurate input and maintenance of patient information and records.
• Answer telephone and email enquiries in a professional and helpful manner, ensuring timely responses and accurate message taking.
• Support the administration of team meetings, including the preparation of agendas, minute-taking, and distribution of documentation.
• Undertake cashiering duties, including handling of petty cash, issuing of receipts, and reconciliation of income in accordance with Trust financial procedures.
• Maintain accurate records and filing systems (electronic and paper-based), ensuring confidentiality is always upheld.
• Provide support with data entry, collating information, and generating basic reports when requested.
• Liaise with other internal teams, external agencies, and service users in a courteous and professional manner.
• Support service improvements and contribute to the development of administrative systems and processes.
• Carry out any other general administrative duties as directed by the Admin Team Co-ordinator to meet the needs of the service.

About us

The Leeds and York Partnership NHS Foundation Trust (LYPFT) is the main provider of Mental Health and Learning Disability services in Leeds. We also provide specialist inpatient services in York and some highly specialised services across the country. As a teaching trust with strong links to local universities, we are a centre of excellence for teaching, research and development.

There are many benefits of working for LYPFT including fantastic employee wellbeing support, 27 - 33 days annual leave, flexible working and remote working arrangements, the NHS Pension Scheme, coaching, support and opportunities for career development and training and education support alongside a range of exclusive discounts and payment schemes including for cars, extra leave days and more NHS Discount Offers.

We also have an incredible bank department, offering variety of roles in nursing, allied health professions, healthcare support worker and administration clerical. Permanent employees are automatically added to bank.

Applicants should be aware that any individual requiring a visa to work in the UK, the Trust provides sponsorship for registered healthcare practitioner roles only (this does not include Healthcare Support Workers). This is an essential requirement, and the Trust is unable to offer you a role if you do not meet Trust requirements for sponsorship and Home Office requirements for a visa.

Employer details

Employer name

Leeds and York Partnership NHS Foundation Trust

Address

Clifton House

Bluebeck Drive, Shipton Road, Rawcliffe

York

YO30 5RA

Employer's website

https://www.leedsandyorkpft.nhs.uk/ (Opens in a new tab)

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Employer details

Employer name

Leeds and York Partnership NHS Foundation Trust

Address

Clifton House

Bluebeck Drive, Shipton Road, Rawcliffe

York

YO30 5RA

Employer's website

https://www.leedsandyorkpft.nhs.uk/ (Opens in a new tab)

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