Contracts Manager – Clinical & Corporate

Leeds and York Partnership NHS Foundation Trust

This job is now closed

Job summary

An opportunity has arisen for an experienced Contracts Manager to join our Procurement Team as Contracts Manager - Clinical & Corporate. The Procurement and Logistics team plays a key role in supporting the delivery of high-quality patient care whilst ensuring value for money is achieved for both the Trust and Leeds Community Healthcare.

The successful candidate will demonstrate strong communication skills and procurement knowledge to assist the Head of Procurement in managing, developing and negotiating with key stakeholders including NHSE and to contribute to the continuous improvement of the service and its influence across the organisations.

They will play a pivotal role in contributing to the development and achievement of the Trusts Procurement strategic plan, continuous improvement of the service and workplan.

Main duties of the job

The successful candidate will be responsible for managing the Trust's portfolio of Clinical and Corporate contracts, the contracts data base and contract management and audit processes. The post holder will be activity involved in the full range of procurement and contracting activity in support of Trust(s) requirements for goods/services. Thepost holder will have supervisory and management responsibilities for the Clinical & Corporate Category Team as allocated to key areas of Trust expenditure.

In addition to this, the role is to support clinical and operational service colleagues to deliver high quality mental health services, optimal outcomes for service users and service improvements. There will be involvement in service redesign and development and tendering for clinical contracted services, working closely in a matrix arrangement with Senior Finance Managers, Service Development and Project Management Office colleagues.

The role involves drafting NHS clinical contracts and variations, undertaking contract management and reporting, taking part in clinical contract negotiations, building positive relationships with partners and developing and maintaining appropriate contract governance.They will be able to communicate detailed and complex information using high levels of tact, diplomacy, persuasive and interpersonal skills including when required presentations to all levels of audience

About us

We are a high quality, high performing NHS foundation trust. We are the main provider of specialist mental health and learning disability services in Leeds. We also provide specialist inpatient services in York as well as some highly specialised services across the country.We employ around 3,000 staff and every year we have contact with over 25,000 service users. Our vision is to provide outstanding mental health and learning disability services as an employer of choice. Our ambition is to support our service users and carers, our staff and the communities we serve to live healthy and fulfilling lives. We need people like you to help us achieve our goals; to live our lives free from stigma and discrimination; and to improve the lives of people with a learning disability and mental ill health.We perform well against local and national targets and in our most recent CQC inspection, 85% of our services were rated good or outstanding.As a teaching trust with strong links to local universities, we are a centre of excellence for teaching, research and development.

Date posted

18 February 2025

Pay scheme

Agenda for change

Band

Band 7

Salary

£46,148 to £52,809 a year Per Annum

Contract

Permanent

Working pattern

Full-time

Reference number

173-10725-COR

Job locations

Roseville Road

Leeds

LS8 5DR

Job description

Job responsibilities

Provide line management support, objectives, appraisals, and pastoral support to the Clinical & Corporate Category Team and support the wider Procurement and Logistics team as appropriate. Act as a key interface between Procurement and Logistics functions, and the Trust(s) ensuring that Trust objectives for commercial activity are met. Act as a key link with regional, national and client organisations. E.g., NOE CPC, NHS Supply Chain, Audit agencies, NHS E/I and NHS Central Commercial Function. Develop professional relationships with key suppliers and manage contracts through regular contact with such suppliers, and performance data-based contract review meetings. Be a primary point of contact for the Trust(s) contractual support and expertise and ensure the timely resolution of disputes and reconciliation of variations. Guide Trust(s) staff on the application of Trust standing financial instructions and the appropriate route to market for goods/services relating to contractual matters. On all contracts provide guidance on any variation from standard NHS terms and conditions, supporting the Trust user, to ensure that the NHS contractual position is maintained. This will also involve negotiation with suppliers to reach consensus.

Ensure that Trust policies are built into contracts e.g., risk management processes, insurance requirements. Engage with Finance and wider Procurement and Logistics department to ensure that appropriate finance processes are being adhered to, e.g., revenue and capital, savings achieved are budget adjusted. Communicate the Trust(s) contracts to ensure that all relevant parties are aware, understand their obligations and support the implementation of contracts as required. Support change management processes e.g. supplier change because of a tender process. Monitor transactional compliance and the organisation lead, contract milestones and overall deliverables. Support contract exit, extension, or renewal activities as appropriate Lead specialist for written contract agreements, with specific reference to NHS Terms and Conditions and manages the contracting on a day-to-day basis.

Supports the Clinical & Corporate Category Team as appropriate in ensuring that contract/commercial documentation is correctly drafted and transactional procurement is completed in accordance with Trust SFIs and Legislation

Manage non-Disclosure Agreements, sub-contracts, consulting agreements, licensing agreements, master agreements, liaison over proposed NHS terms and conditions.

Work with Risk Management Department / Finance to coordinate contractual insurance requirements.

Work with Finance and Procurement management to ensure adherence to broader finance and risk requirements such as revenue recognition, pricing, and discounting policies.

Monitor contract terms and conditions. Ensure LYPFT staff satisfaction with agreed terms and conditions and contracting practices.

Responsible for line management of the Clinical & Corporate Category Team, including all people management practices, appraisal, supervision, development, and training.

Job description

Job responsibilities

Manage non-Disclosure Agreements, sub-contracts, consulting agreements, licensing agreements, master agreements, liaison over proposed NHS terms and conditions.

Work with Risk Management Department / Finance to coordinate contractual insurance requirements.

Work with Finance and Procurement management to ensure adherence to broader finance and risk requirements such as revenue recognition, pricing, and discounting policies.

Monitor contract terms and conditions. Ensure LYPFT staff satisfaction with agreed terms and conditions and contracting practices.

Responsible for line management of the Clinical & Corporate Category Team, including all people management practices, appraisal, supervision, development, and training.

Person Specification

Qualifications

Essential

Relevant qualification or membership and demonstrable experience

Experience

Essential

Experience of working in procurement or logistics at an appropriate level
Experience of engaging with stakeholders to develop positive relationships
Demonstrable experience of leadership, workforce planning, transformation, succession planning and development of culture

Skills

Essential

Ability to negotiate and influence

Person Specification

Qualifications

Essential

Relevant qualification or membership and demonstrable experience

Experience

Essential

Experience of working in procurement or logistics at an appropriate level
Experience of engaging with stakeholders to develop positive relationships
Demonstrable experience of leadership, workforce planning, transformation, succession planning and development of culture

Skills

Essential

Ability to negotiate and influence

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.