Leeds and York Partnership NHS Foundation Trust

Digital Records Manager

Information:

This job is now closed

Job summary

To manage the deployment and on-going support & development of Electronic Document Management systems, applications and integrations for the Trust. To provide subject matter expertise in the management of supplier relationships from a technical perspective, ensuring that the systems and integrations are maintained correctly in order to deliver a reliable service. To manage the Electronic Document Management team and associated services provided by external suppliers on a day-to-day basis. To provide oversight for the Trust ensuring that Electronic Document Management systems' requirements are documented and understood.

The post-holder will investigate, manage, and resolve issues and problems by liaising with third-party system suppliers as necessary. The post-holder will assist in the development of specifications for any change requests for Electronic Document Management systems. The post holder will support strategic planning relating the current and future configuration of Electronic Documents Management applications and will engage in a variety of work streams. The post holder will also deliver training programmes for the application portfolio to ensure that business processes are optimised.

Main duties of the job

  • Act as a 'Champion of Change' across the Trust using all methods of communication.
  • Act as an ambassador for the service and systems both internally and externally.
  • Maintain an expert knowledge of the Trust's digital systems and integrations.
  • Promote new ways of working within team from ideas through to implementation and documentation.
  • To maintain partnership working and supplier management of the key clinical systems vendors.
  • Liaise closely with the Head of information Governance
  • Liaise closely with the Medical Records Team
  • Liaise closely with senior administration and mental health act staff
  • Liaise closely with key Informatics staff to ensure congruency in developments, e.g. data warehouse and reporting.
  • Facilitate workshops with key staff members on design solutions, beta testing and end user testing

The post holder will communicate with and work with a wide range of individuals within and outside of the Trust.

About us

We are a high quality, high performing NHS foundation trust. We are the main provider of specialist mental health and learning disability services in Leeds. We also provide specialist inpatient services in York as well as some highly specialised services across the country.We employ around 3,000 staff and every year we have contact with over 25,000 service users. Our vision is to provide outstanding mental health and learning disability services as an employer of choice. Our ambition is to support our service users and carers, our staff and the communities we serve to live healthy and fulfilling lives. We need people like you to help us achieve our goals; to live our lives free from stigma and discrimination; and to improve the lives of people with a learning disability and mental ill health. We perform well againstlocal and national targetsand inour most recent CQC inspection, 85% of our services were rated good or outstanding.As a teaching trust with strong links to local universities, we are a centre of excellence for teaching,research and development.

Details

Date posted

15 September 2022

Pay scheme

Agenda for change

Band

Band 7

Salary

£41,659 to £47,672 a year pa

Contract

Permanent

Working pattern

Full-time

Reference number

173-71722-COR

Job locations

Information Communication Technology

St Mary's House

Leeds

LS7 3JX


Job description

Job responsibilities

Internal

  • Reporting into the Head of Applications on all aspects of development
  • The post holder will be a key member of the Trusts digital governance structure.
  • Internally the post holder must communicate effectively and sensitively with all levels of staff through a range of formal and informal methods including, written communications and directives including the translation of highly complex technical data into accessible language.
  • The post holder will also be required to communicate across clinical and corporate disciplines including Finance and Informatics.
  • The post holder is required to liaise with and pass and collate information to and from service managers across the organisation.
  • Work closely with the wider digital change & systems teams and project managers as appropriate; this includes trainers, business analysts and clinical implementation staff.
  • Understand the Trusts governance structures
  • Understand the role of and assist the Chief Clinical Information Officer
  • Information may be of a confidential and sensitive nature. The post holder will be required to meet NHS standards for confidentiality and information sharing

External

  • The post holder will be expected to work with 3rd party suppliers and undertake contract management of areas such as issue logs.

The post holder will be required to work with other external partners, commissioners, consultants and auditors

Job description

Job responsibilities

Internal

  • Reporting into the Head of Applications on all aspects of development
  • The post holder will be a key member of the Trusts digital governance structure.
  • Internally the post holder must communicate effectively and sensitively with all levels of staff through a range of formal and informal methods including, written communications and directives including the translation of highly complex technical data into accessible language.
  • The post holder will also be required to communicate across clinical and corporate disciplines including Finance and Informatics.
  • The post holder is required to liaise with and pass and collate information to and from service managers across the organisation.
  • Work closely with the wider digital change & systems teams and project managers as appropriate; this includes trainers, business analysts and clinical implementation staff.
  • Understand the Trusts governance structures
  • Understand the role of and assist the Chief Clinical Information Officer
  • Information may be of a confidential and sensitive nature. The post holder will be required to meet NHS standards for confidentiality and information sharing

External

  • The post holder will be expected to work with 3rd party suppliers and undertake contract management of areas such as issue logs.

The post holder will be required to work with other external partners, commissioners, consultants and auditors

Person Specification

Experience of

Essential

  • Previous experience of Electronic Document Management Systems in a similar role
  • Managing the development lifecycle of Electronic Document Management applications and timescales.

Experience of

Essential

  • Producing policy and process documentation - experience of auditing the use of systems
  • Leading the development of digital systems and establishing structured approaches to address issues
Person Specification

Experience of

Essential

  • Previous experience of Electronic Document Management Systems in a similar role
  • Managing the development lifecycle of Electronic Document Management applications and timescales.

Experience of

Essential

  • Producing policy and process documentation - experience of auditing the use of systems
  • Leading the development of digital systems and establishing structured approaches to address issues

Employer details

Employer name

Leeds and York Partnership NHS Foundation Trust

Address

Information Communication Technology

St Mary's House

Leeds

LS7 3JX


Employer's website

https://www.leedsandyorkpft.nhs.uk/ (Opens in a new tab)


Employer details

Employer name

Leeds and York Partnership NHS Foundation Trust

Address

Information Communication Technology

St Mary's House

Leeds

LS7 3JX


Employer's website

https://www.leedsandyorkpft.nhs.uk/ (Opens in a new tab)


Employer contact details

For questions about the job, contact:

.

Denese Linnie

denese.linnie@nhs.net

07989412802

Details

Date posted

15 September 2022

Pay scheme

Agenda for change

Band

Band 7

Salary

£41,659 to £47,672 a year pa

Contract

Permanent

Working pattern

Full-time

Reference number

173-71722-COR

Job locations

Information Communication Technology

St Mary's House

Leeds

LS7 3JX


Supporting documents

Privacy notice

Leeds and York Partnership NHS Foundation Trust's privacy notice (opens in a new tab)