Job summary
We are seeking a motivated and organised administrator to join our friendly and supportive medical staffing team.
You will play a key role in the delivery of medical staffing requirements, including onboarding for resident doctors, and recruitment to consultant and associated medical staff posts.
Collaborating with internal departments and external partners, you will help enable compliance for safe staffing, and achievement of compliance for Code of Practice and Exception Reporting.
We welcome applicants who may not meet all the essential criteria. A development plan will support individuals in filling knowledge gaps.
Main duties of the job
Utilise the NHSE Trainee Information System (TIS) to validate allocation of Resident Doctors into Trust training placements.
Maintain the Trust allocations spreadsheets and undertake review of staffing baselines, liaising with the Divisions and advising on vacancies and back fill opportunities.
Use expertise and knowledge to suggest solutions to workforce issues and advise managers on best practice.
Undertake recruitment and onboarding of medical and dental staff at all grades and ensure that timely pre-employment and right to work checks are undertaken in line with NHS employment check standards to the level required for all medical staff.
Support the Trust in discharging required procedures for Resident Doctor Exception Reporting.
About us
Our staff enjoy a range of benefits including on-site parking, local discounts, on-site Caf and Amazon lockers. There is a cycle-to-work scheme along with electric vehicle charging points. A newly opened a hub, dedicated to the health and wellbeing of our staff, which include rooms for mindfulness, gym and shower facilities and different programmes to keep you active.
Chesterfield is a thriving market town surrounded by attractive countryside, contemporary leisure facilities and extensive retail outlets. The town has excellent road and rail links, and easy access to airports.
Derbyshire is home to the Peak District National Park and is an area of outstanding beauty. Numerous stately homes are within easy travelling distance. The Yorkshire Dales, North Yorkshire Moors, a number of coastal resorts and many historic cities are also close enough for day trips.
Housing in the Chesterfield area is competitively priced and offers a wide range of choice, including urban and rural locations. There are several high-performing state schools in the town, as well as a number of excellent private schools across the wider region.
In addition to local shops and complexes, the Meadowhall Shopping Centre is within easy travelling distance and is one of the largest and most up to date in Europe, attracting some 30 million visitors each year.
The city of Sheffield is only 9 miles away and hosts two universities, one with a medical and dental school.
Job description
Job responsibilities
Please see the attached job description and person specification which gives a comprehensive overview of the main duties required for this role.
Job description
Job responsibilities
Please see the attached job description and person specification which gives a comprehensive overview of the main duties required for this role.
Person Specification
Qualifications
Essential
- Education to A 'level standard (or equivalent).
- Recent relevant work-related experience within the NHS or other large organisation
- Relevant experience in use of IT packages including Microsoft Word, Excel, PowerPoint and CoPilot
Experience
Essential
- Previous administrative experience
- Experience of working with a wide range of professionals.
Desirable
- Experience of providing advice/support to managers and service users
Skills and Knowledge
Essential
- Able to co-operate and collaborate with others, contributing to reaching shared goals and objectives
- Attention to detail
- Able to develop effective working relationships and credibility with managers and service users at all levels
- Ability to work using own initiative and awareness of when to seek advice
- Ability to analyse and manipulate data, and produce reports
Desirable
- Knowledge/awareness of Medical Staffing and Postgraduate Medical Education related workload.
Personal Attributes
Essential
- Excellent communication skills
- Effective Team Member
- Flexible and adaptable in approach.
- Committed to personal development
Desirable
Demonstrates our Proud to CARE Values
Essential
- Compassion, Ambition, Respect, Encouragement
Desirable
Person Specification
Qualifications
Essential
- Education to A 'level standard (or equivalent).
- Recent relevant work-related experience within the NHS or other large organisation
- Relevant experience in use of IT packages including Microsoft Word, Excel, PowerPoint and CoPilot
Experience
Essential
- Previous administrative experience
- Experience of working with a wide range of professionals.
Desirable
- Experience of providing advice/support to managers and service users
Skills and Knowledge
Essential
- Able to co-operate and collaborate with others, contributing to reaching shared goals and objectives
- Attention to detail
- Able to develop effective working relationships and credibility with managers and service users at all levels
- Ability to work using own initiative and awareness of when to seek advice
- Ability to analyse and manipulate data, and produce reports
Desirable
- Knowledge/awareness of Medical Staffing and Postgraduate Medical Education related workload.
Personal Attributes
Essential
- Excellent communication skills
- Effective Team Member
- Flexible and adaptable in approach.
- Committed to personal development
Desirable
Demonstrates our Proud to CARE Values
Essential
- Compassion, Ambition, Respect, Encouragement
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
