Chesterfield Royal Hospital NHS Foundation Trust

Temporary Scheduling Team Administrator

The closing date is 07 September 2025

Job summary

We're looking for someone with excellent administration skills to join our Scheduling Team on a temporary fixed term contract for 6 months at Royal Primary Care based at our Clay Cross site.

  • 37.5 hours per week

Main duties of the job

o Ensure rotas are maintained and covered and any shortfalls are escalated as appropriate.o Daily monitoring of the staff sick line and too ensure daily monitoring of staff sickness, annual leave is recorded and shared with appropriate staff to ensure rota cover is maintained.o Booking of locum cover as appropriate and dealing with outside agencies to facilitate this.o Ensure spreadsheets are maintained and up to date.o Ensure rotas are up to date and available.o Update SystmOne clinical rotas and to ensure these are managed effectively.o To ensure SystmOne clinical appointment system is maintained, updated, and monitored to ensure effective use of clinical appointment slots.o Undertake a variety of administrative duties to assist in the smooth running of the Practice including the provision of secretarial and clerical support to clinical staff and other members of the Practice team.

About us

Our vision is to be an exceptional provider of family medicine, dedicated to our patients, and we're on a mission to improve our community's health and reduce inequality.

Royal Primary Care surgeries are part of Chesterfield Royal Hospital Foundation Trust and this brings the benefits of being part of a larger organisation. As well as an NHS pension, you'll have access to training and development opportunities and a whole raft of well-being initiatives to look after your physical and mental health. At Royal Primary Care, your happiness is at the heart of our appraisal system, and we place great importance on everyone feeling included. You'll have an equal say in how we look after you through access to our annual staff survey.

(Please note although this is not Agenda for Change - we do offer our employees a good package of benefits)

Details

Date posted

26 August 2025

Pay scheme

Other

Salary

£23,875 a year Please note that this is not AfC

Contract

Fixed term

Duration

6 months

Working pattern

Full-time, Part-time

Reference number

166-RPC-7321173

Job locations

Royal Primary Care South

Eldon Street

Clay Cross

S45 9PE


Job description

Job responsibilities

To work within The Scheduling Team on various functions to ensure the smooth running of the organisation.

Must be able to work on their own as well as part of a team

Self-motivated

Prioritise own workload

Able to work under pressure

Work to deadlines and targets

Analytical skills

Must have a keen eye for detail, inputting data accurately

Quick Leaner

The successful candidate should have great I.T. skills and knowledge of Excel, Word, MS Teams, and Outlook.

Other essential skill/qualifications are GCSE/ Functional Skills in English & Maths Level C/ Grade 4, ability to follow instructions, a desire for service improvement, having a pro-active approach in learning, attention to detail, problem solver and produce quality work.

Desirable skills/ qualifications are Medical Terminology, NVQ or equivalent in Business Administration, knowledge of an NHS environment, knowledge of working with SystmOne (or equivalent). Previous read coding advantageous

Job description

Job responsibilities

To work within The Scheduling Team on various functions to ensure the smooth running of the organisation.

Must be able to work on their own as well as part of a team

Self-motivated

Prioritise own workload

Able to work under pressure

Work to deadlines and targets

Analytical skills

Must have a keen eye for detail, inputting data accurately

Quick Leaner

The successful candidate should have great I.T. skills and knowledge of Excel, Word, MS Teams, and Outlook.

Other essential skill/qualifications are GCSE/ Functional Skills in English & Maths Level C/ Grade 4, ability to follow instructions, a desire for service improvement, having a pro-active approach in learning, attention to detail, problem solver and produce quality work.

Desirable skills/ qualifications are Medical Terminology, NVQ or equivalent in Business Administration, knowledge of an NHS environment, knowledge of working with SystmOne (or equivalent). Previous read coding advantageous

Person Specification

Qualifications and Training

Essential

  • GCSE in Maths & English Grade C or above

Desirable

  • NVQ or equivalent in Customer Care
  • Formal training in a public facing environment
  • Knowledge of GP computer systems, preferably SystmOne

Experience

Essential

  • Working with the public, preferably in a reception environment with knowledge of basic office procedures

Desirable

  • Telephone call handling experience

Skills and Knowledge

Essential

  • Good team working skills
  • Effective time management skills
  • Ability to work independently following verbal or written instructions

Desirable

  • Understanding the issues around safeguarding and patient confidentiality
  • GDPR knowledge
Person Specification

Qualifications and Training

Essential

  • GCSE in Maths & English Grade C or above

Desirable

  • NVQ or equivalent in Customer Care
  • Formal training in a public facing environment
  • Knowledge of GP computer systems, preferably SystmOne

Experience

Essential

  • Working with the public, preferably in a reception environment with knowledge of basic office procedures

Desirable

  • Telephone call handling experience

Skills and Knowledge

Essential

  • Good team working skills
  • Effective time management skills
  • Ability to work independently following verbal or written instructions

Desirable

  • Understanding the issues around safeguarding and patient confidentiality
  • GDPR knowledge

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Chesterfield Royal Hospital NHS Foundation Trust

Address

Royal Primary Care South

Eldon Street

Clay Cross

S45 9PE


Employer's website

https://www.chesterfieldroyal.nhs.uk/ (Opens in a new tab)


Employer details

Employer name

Chesterfield Royal Hospital NHS Foundation Trust

Address

Royal Primary Care South

Eldon Street

Clay Cross

S45 9PE


Employer's website

https://www.chesterfieldroyal.nhs.uk/ (Opens in a new tab)


Employer contact details

For questions about the job, contact:

Practice Manager

Melanie Malton

melanie.malton@nhs.net

01246866771

Details

Date posted

26 August 2025

Pay scheme

Other

Salary

£23,875 a year Please note that this is not AfC

Contract

Fixed term

Duration

6 months

Working pattern

Full-time, Part-time

Reference number

166-RPC-7321173

Job locations

Royal Primary Care South

Eldon Street

Clay Cross

S45 9PE


Supporting documents

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