Job summary
DSFS requires a highly motivated Estates Team Leader (Building) who will be based within the estates department at Chesterfield Royal Hospital. The role will work within the estates workshop as part of a team of circa 35 full time staff responsible for carrying out all reactive and planned maintenance safely and in line with the Key Performance Indicators agreed with the Trust. The post-holder is expected to spend approximately half of their week working on the tools and the other half dealing with supervisory items such appraisals, managing attendance, placing orders, dealing with queries from the hospital, etc.
The role would be required to participate in any future estates on-call manager rota. This would attract additional payments on top of the stated salary range. There will be regular requirements to work outside the normal estates hours (08:00 - 16:00 Monday to Friday) to manage service isolations to facilitate capital projects and hospital operations work and so a flexible approach to working hours is required.
The role will require occasional travel to our customers based outside of Chesterfield Royal Hospital, such as the community clinics that we manage for Royal Primary Care.
Main duties of the job
Managing the building team within the workshop, issuing maintenance jobs to all trades via our MICAD CAFM software.
Ensuring that all reactive and planned maintenance work is carried out to the required standard by undertaking spot checks on a minimum of 1% of all jobs completed by the team each week.
Promptly managing all staff management issues such as sickness, performance, conduct etc in line with DSFS policies and procedures.
Adjusting job priorities within MICAD where we are awaiting materials to ensure we do not miss targets whilst waiting for materials to arrive.
Placing orders with contractors for work - ensuring all work other than emergency work has a cost agreed and an order placed prior to starting.
Assist the Estates Officers to ensure PPMs for all building disciplines are kept up to date in MICAD and Zetasafe.
Constantly review how the team works to ensure we are working as productively as possible, this should include areas such as storage, what the team carry on their tool trolleys, which power tools we use etc.
Ensuring that the team are using MICAD correctly for the purposes of logging time, completing PPMs on MICAD and Zetasafe correctly etc.
Carry out annual appraisals for all team members and utilise these to create pay progression plans for the team that are in line with department's strategic objectives.
Ensuring all staff remain up to date with their essential training.
About us
Derbyshire Support and Facilities Services Ltd. (DSFS) is a subsidiary company that's 100% owned by Chesterfield Royal Hospital NHS Foundation Trust.
DSFS has just over 900 staff across Soft and Hard Facilities Services, and our corporate services including, ICT, Patient Records, Switchboard, Procurement, Finance and Clinical Engineering. Very much part of the 'Chesterfield Royal family', DSFS builds on solid NHS foundations to offer a more commercial approach that's dynamic, flexible, and proactive.
DSFS are proud to be striving to achieve a truly diverse and inclusive flexible workforce by valuing and welcoming everyone's abilities, uniqueness, and individuality. All our colleagues have the right to and should be able to feel 100% themselves at work; we believe that all our people add to and should improve our culture and not just fit in with it. By embracing our diverse backgrounds and differences our culture becomes richer and makes us stronger together.
Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered
Please see below link for the DSFS website.
DSFS - Derbyshire Support & Facilities Services Limited | DSFS
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Job description
Job responsibilities
For full details of this exciting role please refer to the full Job Description and Personal Specification attached to this vacancy.
Job description
Job responsibilities
For full details of this exciting role please refer to the full Job Description and Personal Specification attached to this vacancy.
Person Specification
Qualifications and Training
Essential
- Degree in a related Construction qualification (or equivalent experience).
- Evidence of continuing professional development.
Desirable
- IOSH.
- In date training for Authorised Person roles.
Experience
Essential
- Experience of leading a workshop building team within an NHS estates department (or a similarly complex organisation such as the MOD).
- Experience of using MICAD or another CAFM system within a busy estates department.
- Experience of managing difficult conversations around sickness, performance and other sensitive matters.
Desirable
- Experience of delivering training to a workshop team.
Skills and Knowledge
Essential
- Able to apply strong technical knowledge to make improvements to the estates department and mentor team members as required.
- Able to read and understand reports within MICAD (or another CAFM system) and to make appropriate decisions from it.
- Knowledgeable with regards to the statutory requirements that apply within an estates department and able to reference where to find said information
- Good IT skills, able to create complex Excel, Word and Powerpoint documents and produce quality reports as required.
Desirable
- Able to read and understand engineering drawings within area of expertise.
Personal Attributes
Essential
- Enthusiastic, highly motivated and able to determine priorities and achieve them using initiative and with minimal external input.
- High standard of written and spoken English
- Able to communicate effectively with customers in other departments and with hospital and RPC colleagues.
- Able to negotiate with suppliers to obtain the best value for money from estates.
- Committed to continuous improvement and learning.
- Able to identify opportunities to reduce costs, improve productivity or commercialise the estates service.
- Able to operate with high integrity in the work environment.
- Flexible and able to adapt to change quickly.
- Able to work tactfully to resolve difficult conversations or matters
Person Specification
Qualifications and Training
Essential
- Degree in a related Construction qualification (or equivalent experience).
- Evidence of continuing professional development.
Desirable
- IOSH.
- In date training for Authorised Person roles.
Experience
Essential
- Experience of leading a workshop building team within an NHS estates department (or a similarly complex organisation such as the MOD).
- Experience of using MICAD or another CAFM system within a busy estates department.
- Experience of managing difficult conversations around sickness, performance and other sensitive matters.
Desirable
- Experience of delivering training to a workshop team.
Skills and Knowledge
Essential
- Able to apply strong technical knowledge to make improvements to the estates department and mentor team members as required.
- Able to read and understand reports within MICAD (or another CAFM system) and to make appropriate decisions from it.
- Knowledgeable with regards to the statutory requirements that apply within an estates department and able to reference where to find said information
- Good IT skills, able to create complex Excel, Word and Powerpoint documents and produce quality reports as required.
Desirable
- Able to read and understand engineering drawings within area of expertise.
Personal Attributes
Essential
- Enthusiastic, highly motivated and able to determine priorities and achieve them using initiative and with minimal external input.
- High standard of written and spoken English
- Able to communicate effectively with customers in other departments and with hospital and RPC colleagues.
- Able to negotiate with suppliers to obtain the best value for money from estates.
- Committed to continuous improvement and learning.
- Able to identify opportunities to reduce costs, improve productivity or commercialise the estates service.
- Able to operate with high integrity in the work environment.
- Flexible and able to adapt to change quickly.
- Able to work tactfully to resolve difficult conversations or matters
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
