Safeguarding Business and Administrative Apprentice

Chesterfield Royal Hospital NHS Foundation Trust

The closing date is 25 September 2024

Job summary

As one of the largest employers in Chesterfield and North Derbyshire, Chesterfield Royal Hospital NHS Foundation Trust strives to be a trailblazer in recruiting Apprentices and to 'grow our own' workforce of the future.

You will provide a high quality administrative service to the integrated safeguarding team, including a wide variety of interesting admin tasks to support your mandatory and chosen modules to fulfil the qualification.

With this in mind an exciting opportunity has arisen within the Integrated safeguarding team for a 2 year contract to provide a comprehensive administrative role supporting a range of specialist practitioners who work with some of our most vulnerable patients across adults and childrens services. We are looking for a diverse individual who is looking to gain a range of experience that will help you in a future career, hopefully within the NHS . Alongside this you will be working towards NVQ level 3 in Business Admin via a college provider. This role is only available to those who are 18 and over due to the type of care the team deliver.

Main duties of the job

Provide point of contact for the safeguarding team ensuring that a professional service is provided in all dealings with staff, service users, stakeholders and the public.

Dealing with both telephone and face-to-face requests in a confident and professional manner.

Maintain stock of stationary and ensure the office is fully equipped.

To provide administrative support for the integrated Safeguarding Team, including setting dates, booking rooms, the organisation of meetings, filing and gathering information.

To locate hospital records for the Safeguarding team

To utilise Social Media to promote the integrated safeguarding team

To manage correspondence/e-mails and enquiries in relation to adult and children safeguarding

Preparing of a timetable for visitors to the team utilising team diaries

Typing and formatting documents, spread sheets, databases and presentations, using appropriate MS Office functions and to tight deadlines.

Maintain effective pending, planning and filing systems (electronic and/or paper) with a view to support progress to a paper light environment.

Regular use of Medway, EDIS and other Trust IT systems.

The post involves receiving and handling information which is confidential and therefore the post holder must maintain strict confidentiality at all times

About us

Our vision is to be a first-class provider of sustainable healthcare services, delivering the best possible care for our patients; and being a great place to work for our people. Our Proud to CARE philosophy supports this vision - and we all play a part in achieving it, by living up to the values we promise to our patients and each other. As members of staff be guided by our Proud to CARE values:

COMPASSION - treating everyone with kindness - welcoming diversity and inclusion, considering individual needs; and challenging inappropriate behaviours outside of our values
AMBITION - Aspiring to be the best - reaching high standards, providing exceptional care and services; and achieving measurable improvements in people's health and wellbeing
RESPECT - Valuing and appreciating everyone - listening, learning and acting on their experiences, being open and honest; and recognising that working with others brings benefits
ENCOURAGEMENT- Opportunities for all - supporting education and development, helping people to bring their improvement ideas to life and speak-up; and getting everyone involved in our future

Date posted

12 September 2024

Pay scheme

Other

Salary

£12,514 a year per annum pro rata

Contract

Apprenticeship

Duration

2 years

Working pattern

Full-time

Reference number

166-CS&G-6470701

Job locations

Chesterfield Royal Hospital

Calow

Chesterfield

S45 9BU

Job description

Job responsibilities

Please view the Job description and person specification for more information as you will need to have the essential criteria to be shortlisted

Job description

Job responsibilities

Please view the Job description and person specification for more information as you will need to have the essential criteria to be shortlisted

Person Specification

Qualifications

Essential

GCSE or equivalent A-C maths & English

Desirable

Any office based training

Experience

Essential

Clerical experience

Desirable

Experience in an office or reception environment

Skills and Knowledge

Essential

Ability to work under pressure
Ability to prioritie workload
Ability to deal with a variety of tasks simultaneously
VDU/Keyboard skills
Understanding of office procedures

Desirable

Knowledge of secretarial . office procedures

Personal attributes

Essential

Excellent written and verbal communication
Team worker
Awareness/ understanding of confidentiality
Adaptable to meet the service needs

Person Specification

Qualifications

Essential

GCSE or equivalent A-C maths & English

Desirable

Any office based training

Experience

Essential

Clerical experience

Desirable

Experience in an office or reception environment

Skills and Knowledge

Essential

Ability to work under pressure
Ability to prioritie workload
Ability to deal with a variety of tasks simultaneously
VDU/Keyboard skills
Understanding of office procedures

Desirable

Knowledge of secretarial . office procedures

Personal attributes

Essential

Excellent written and verbal communication
Team worker
Awareness/ understanding of confidentiality
Adaptable to meet the service needs

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information