The Rotherham NHS Foundation Trust

E-Roster Advisor

The closing date is 02 March 2026

Job summary

This post is open to internal TRFT applicants only.

We are looking to appoint a motivated individual that will work closely with care groups to ensure their safe and effective use of eRostering systems. The role will give you the opportunity to work across multi-disciplinary teams and allow you to grow specialist knowledge of eRostering. We will work with you to develop your knowledge and understanding of staffing issues and the intricacies of roster implementation and support you to be able to help managers to review rosters to ensure they are safe and effective.

The eRoster team play a vital role within the organisation, allowing the organisation to use eRoster meaningfully. The role of an eRoster advisor is to empower eRoster managers to create effective rosters and use the system to make informed decisions, on real time staffing, unavailability, redeployments, and temporary staffing decisions. The eRoster advisor will shape the use of eRoster within the organisation through continual work with the divisions and support in the further expansion and roll out of eRostering systems within the trust. They also form a pivotal role within the eRoster team itself, having an input into how, when and what work can be achieved as a team.

Main duties of the job

Provide eRoster support, guidance and knowledge to enable effective use of eRoster systems.
Attend eRoster meetings offering eRostering solutions, guidance, feedback and support in line with the Trust policies, key performance indicators.
Plan and lead eRoster training sessions to small and large groups face to face and also over virtual platforms.
Implement new areas onto eRoster, understanding the needs of the service to be implemented to ensure best outcomes when building and designing rosters in collaboration with the departmental managers.
Assist in the planning and reviewing of the eRoster teams work schedule and collaborating in weekly work schedule reviews and offering suggestions for improvements.
Create eRoster reports and analyse eRoster data to support with system/process improvements, training and system administration.
Run monthly attendance, absence and expenses extracts to ensure timely records are held within ESR.
Support with the planning and creation of eRoster training materials for use by the trust
Work closely with external suppliers and escalate problems as required
Work across multidisciplinary teams within People Team and wider within the NHS organisation
Assist the eRoster team in maintaining the system administration which includes, ensuring all new employees, contractual changes and leavers are administered in the eRoster system, whilst providing support to the eRoster teams central email inbox and phoneline/voicemails

About us

The Rotherham NHS Foundation Trust (TRFT) is a combined acute and community Trust serving our local population of around 270,000 people. Our vision is to always act the right way and be proud to provide exceptional healthcare to the communities of Rotherham

As a Trust we are on a journey to excellence and our people and culture are at the heart of everything we do for patients. In the latest NHS Staff Survey, we are the second most improved Trust in England for would you recommend the Trust as a place to work?, and were one of the most improved for staff engagement overall

But don't just take our word for it each year hundreds of colleagues receive nominations for our Excellence and Proud awards, showcasing our brilliant people and recognising their achievements. Our people make a difference to the lives of patients every day and we are proud of the improvements we are making

All of our colleagues are key to our journey, and we are continuing to improve our services by upholding the Trusts values of Ambitious, Caring and Together. If you are passionate about making a difference, then please apply to join us on our journey to excellence

Certificates of Sponsorship

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK (www.gov.uk) band 2 and band 3 roles are no longer eligible for sponsorship.

Date posted

23 February 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year Per annum, pro rata

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

C9165-26-02-044

Job locations

Woodside Building

Moorgate Road

Rotherham

S60 2TY

Job description

Job responsibilities

Please see the attached job description and person specification for full details of the role and responsibilities.

Job description

Job responsibilities

Please see the attached job description and person specification for full details of the role and responsibilities.

Person Specification

Qualifications

Essential

IT qualification or significant experience of using IT systems
Training qualification or equivalent work experience

Desirable

Prince 2 or equivalent project management qualification and significant experience of project and programme management technique.
Allocate Software Accreditation or equivalent work experience

Experience

Essential

Experience of working within complex organisation environments either private, public or voluntary sector.
Experience of engaging all levels of staff in change, supported by mutually agreed project plans.
Experience of successfully operating in and delivering priorities in a partnership environment.
Experience of working in a customer facing environment with experience of being first line of support for complex system queries.
Experience of delivering presentations / training sessions to large groups.

Desirable

Experience of working in a large multi team environment.

Knowledge

Essential

Expert knowledge of eRostering systems, including Health Roster, Safe Care and eJob Planning.
Advanced knowledge of Microsoft Excel such as pivot tables and conditional formatting.

Desirable

Knowledge of temporary staffing processes.
Knowledge of eRostering and eJob Planning Levels of attainment.
Knowledge of ESR
Knowledge of Change Management Principles.

Person Specification

Qualifications

Essential

IT qualification or significant experience of using IT systems
Training qualification or equivalent work experience

Desirable

Prince 2 or equivalent project management qualification and significant experience of project and programme management technique.
Allocate Software Accreditation or equivalent work experience

Experience

Essential

Experience of working within complex organisation environments either private, public or voluntary sector.
Experience of engaging all levels of staff in change, supported by mutually agreed project plans.
Experience of successfully operating in and delivering priorities in a partnership environment.
Experience of working in a customer facing environment with experience of being first line of support for complex system queries.
Experience of delivering presentations / training sessions to large groups.

Desirable

Experience of working in a large multi team environment.

Knowledge

Essential

Expert knowledge of eRostering systems, including Health Roster, Safe Care and eJob Planning.
Advanced knowledge of Microsoft Excel such as pivot tables and conditional formatting.