The Rotherham NHS Foundation Trust

Medical Secretary/Theatre Scheduler

The closing date is 16 February 2026

Job summary

Full time, permanent positions.

Office based working.

We are looking to recruit Medical Secretaries with a focus on Theatre Scheduling into our Urology admin team. This is an opportunity for successful candidates to be multi-skilled members of the Urology Admin and Clerical service, supporting patients on general urology and urology cancer pathways through timely correspondence and theatre scheduling.

Candidates will need to demonstrate good organisational skills along with a willingness to learn and contribute to improvements in the service. The role will require candidates to work flexibly across all aspects of the role and is a pivotal part of the service. Full training and support will be given to ensure successful candidates are confident and clear in their area of responsibility

Main duties of the job

Responsible to the Administration Manager for the provision of an efficient personal secretarial service to the Consultant Team and supporting staff.

To be responsible for the co-ordination and transcription of audio files to produce clinical letters, reports etc., within acceptable timeframes.

Manage consultant waiting lists and schedule theatres, book pre op assessment and maximise theatre utilisation.

About us

The Rotherham NHS Foundation Trust (TRFT) is a combined acute and community Trust serving our local population of around 270,000 people. Our vision is to always act the right way and be proud to provide exceptional healthcare to the communities of Rotherham

As a Trust we are on a journey to excellence and our people and culture are at the heart of everything we do for patients. In the latest NHS Staff Survey, we are the second most improved Trust in England for would you recommend the Trust as a place to work?, and were one of the most improved for staff engagement overall

But don't just take our word for it each year hundreds of colleagues receive nominations for our Excellence and Proud awards, showcasing our brilliant people and recognising their achievements. Our people make a difference to the lives of patients every day and we are proud of the improvements we are making

All of our colleagues are key to our journey, and we are continuing to improve our services by upholding the Trusts values of Ambitious, Caring and Together. If you are passionate about making a difference, then please apply to join us on our journey to excellence

Certificates of Sponsorship

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK (www.gov.uk) band 2 and band 3 roles are no longer eligible for sponsorship.

Date posted

06 February 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year Pro rata, per annum

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

C9165-26-01-075

Job locations

The Rotherham Nhs Foundation Trust

Moorgate Road

Rotherham

South Yorkshire

S602UD

Job description

Job responsibilities

Please see attached the job description and person specification for the full details about the role and the responsibilities.

Job description

Job responsibilities

Please see attached the job description and person specification for the full details about the role and the responsibilities.

Person Specification

Qualifications

Essential

3 GCSES including English (or equivalent), Grade C/Level 4 or above
RSA III typing or equivalent or working towards

Desirable

NVQ in customer services administration

Experience

Essential

Working under pressure/ meeting targets and deadlines
Working as part of a team / under own initiative.
Current experience of Microsoft word processing and spreadsheet packages
Experience using databases

Desirable

Previous experience working as a medical secretary including medical audio transcription
Previous experience in the organisation of minutes, including minute taking and the typing of minutes and agenda
Maintain effective, accurate and efficient office systems including meditech.
Waiting List Management

Knowledge

Essential

Knowledge of the Data Protection Act

Desirable

Knowledge and understanding the 18 week policies
Knowledge of national and local access targets

Have you been referred to apply under the Widening Participation Agenda?

Essential

If so, please provide the name of the organisation that referred you to enable us to validate and track your application

Skills & Abilities

Essential

Ability to work under pressure in a busy environment
Ability to manage and prioritise a varied workload and to work to deadlines
Excellent interpersonal and communication skills.
Ability to work as part of a team
Flexible working attitude
Good telephone manner
Attention to detail and accuracy
Ability to meet deadlines
Good understanding of confidentiality
Demonstrate Core Values

Person Specification

Qualifications

Essential

3 GCSES including English (or equivalent), Grade C/Level 4 or above
RSA III typing or equivalent or working towards

Desirable

NVQ in customer services administration

Experience

Essential

Working under pressure/ meeting targets and deadlines
Working as part of a team / under own initiative.
Current experience of Microsoft word processing and spreadsheet packages
Experience using databases

Desirable

Previous experience working as a medical secretary including medical audio transcription
Previous experience in the organisation of minutes, including minute taking and the typing of minutes and agenda
Maintain effective, accurate and efficient office systems including meditech.
Waiting List Management

Knowledge

Essential

Knowledge of the Data Protection Act

Desirable

Knowledge and understanding the 18 week policies
Knowledge of national and local access targets

Have you been referred to apply under the Widening Participation Agenda?

Essential

If so, please provide the name of the organisation that referred you to enable us to validate and track your application

Skills & Abilities

Essential

Ability to work under pressure in a busy environment
Ability to manage and prioritise a varied workload and to work to deadlines
Excellent interpersonal and communication skills.
Ability to work as part of a team
Flexible working attitude
Good telephone manner
Attention to detail and accuracy
Ability to meet deadlines
Good understanding of confidentiality
Demonstrate Core Values

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.