Medical Secretary

Job summary

We are looking for a motivated, pro-active Medical Secretary to join our team on a full time basis. You will be responsible to the Senior Secretary for the provision of an efficient, secretarial service to the Consultants and supporting medical staff, delivered on a scheduled rota basis from the office.

Also responsible for the typing of Clinic dictations via T-Pro system as well as take and type up clinical governance/MDT minutes. To chase investigations, liaise with internal/external clinical partners to ensure effective patient care.

This role is 37.5 hours per week, Monday Friday.

Main duties of the job

• To ensure strict confidentiality at all times. Comply with requirements of Data Protection Act, Access to Health Records Act and legislation issued in relation to confidential data.
• To prioritise and manage own busy workload in order to provide an excellent comprehensive and efficient secretarial service to the Consultants and supporting staff, as appropriate.

• To work as part of a team in ensuring the efficient running of the Department both from the office and from home.
• To ensure close and effective communication with colleagues, patients and their relatives along with external agencies, ensuring electronic distribution lists are up-to-date.
• To undertake the typing of letters/reports within agreed time scales for the Consultants and support medical staff which involves producing a high number of detailed letters and reports which require a high level of accuracy and an understanding of medical terminology.
• To prepare agendas, take, type up Monthly Clinical Governance Minutes.
• To provide cover in the office where necessary for departmental colleagues in times of annual leave/sickness and to undertake associated duties.
• To receive phone calls and take appropriate action ensuring effective communication is used and timescales are met.
• To ensure relevant clinics are cancelled in a timely manner by following approved Clinic Cancellation Procedures for periods of Consultant leave/study time or in emergencies due to clinician sickness.

About us

The Rotherham NHS Foundation Trust (TRFT) is a combined acute and community Trust serving our local population of around 270,000 people. Our vision is to always act the right way and be proud to provide exceptional healthcare to the communities of Rotherham

As a Trust we are on a journey to excellence and our people and culture are at the heart of everything we do for patients. In the latest NHS Staff Survey, we are the second most improved Trust in England for would you recommend the Trust as a place to work?, and were one of the most improved for staff engagement overall

But don't just take our word for it each year hundreds of colleagues receive nominations for our Excellence and Proud awards, showcasing our brilliant people and recognising their achievements. Our people make a difference to the lives of patients every day and we are proud of the improvements we are making

All of our colleagues are key to our journey, and we are continuing to improve our services by upholding the Trusts values of Ambitious, Caring and Together. If you are passionate about making a difference, then please apply to join us on our journey to excellence

Certificates of Sponsorship

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK (www.gov.uk) band 2 and band 3 roles are no longer eligible for sponsorship.

Employer details

Employer name

The Rotherham NHS Foundation Trust

Address

The Rotherham Nhs Foundation Trust

Moorgate Road

Rotherham

South Yorkshire

S60 2UD

Employer's website

https://www.therotherhamft.nhs.uk/ (Opens in a new tab)

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Employer details

Employer name

The Rotherham NHS Foundation Trust

Address

The Rotherham Nhs Foundation Trust

Moorgate Road

Rotherham

South Yorkshire

S60 2UD

Employer's website

https://www.therotherhamft.nhs.uk/ (Opens in a new tab)

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