Medical Secretary

The Rotherham NHS Foundation Trust

The closing date is 29 December 2024

Job summary

Permanent, 17.5 hours per week

We are seeking to appoint a Medical Secretary for the Haematology Department based at The Rotherham NHS Foundation Trust.

This post will offer an exciting opportunity to become part of a service that is rapidly changing and developing.

The post is for 17 hours. The successful applicant will be an enthusiastic team player, be fully IT literate with excellent interpersonal and communications skills.

Knowledge and experience of Meditech and audio typing software are desirable, additional tasks involve other administration duties with the department.

Main duties of the job

The Production of Patient/client information re letters via audio typing to assist Health Care Professionals in the day-to-day management of Patient care.

Working to deadlines.

Communicating well with staff of all grades and disciplines.

Accurately record and complete Patient information, maintaining confidentiality at all times.

Undertaking audio transcription, including medical terminology

Liaising between Trust staff and outside agencies as required.

Utilising IT skills.

Receiving and dealing with telephone / e-mails in a timely and professional manner.

Making sure outpatient chemotherapy patients have appointments in a timely manner

Answering telephone calls

Minute taking at meetings when required to do so

Helping assist the outcomes from clinics etc

About us

The Rotherham NHS Foundation Trust (TRFT) is a combined acute and community Trust serving our local population of around 270,000 people. Our vision is to always act the right way and be proud to provide exceptional healthcare to the communities of Rotherham.

As a Trust we are on a journey to excellence and our people and culture are at the heart of everything we do for patients. In the latest NHS Staff Survey, we are the second most improved Trust in England for would you recommend the Trust as a place to work?, and were one of the most improved for staff engagement overall.

But dont just take our word for it each year hundreds of colleagues receive nominations for our Excellence and Proud awards, showcasing our brilliant people and recognising their achievements. Our people make a difference to the lives of patients every day and we are proud of the improvements we are making.

All of our 5,100 colleagues are key to our improvement journey, and we are continuing to improve our services by upholding the Trusts values of Ambitious, Caring and Together. If you are passionate about making a difference, then please apply to join us on our journey to excellence.

Date posted

19 December 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year per annum, pro rata

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

C9165-24-08-067B

Job locations

Rotherham Nhs Foundation Trust

120 Moorgate Road

Rotherham

South Yorkshire

S60 2TY

Job description

Job responsibilities

Please see attached job description and person specification for full details of the role and responsibilities.

Job description

Job responsibilities

Please see attached job description and person specification for full details of the role and responsibilities.

Person Specification

Physical/Practical

Essential

Keyboard skills

Qualifications

Essential

A good general standard of education, with GCSE (or equivalent) in Maths and English.
Proficient in use of word and excel
Experience of working as a Medical Secretary/admin role

Planning and Organising

Essential

Ability to work as part of a team but also confident to work alone

Analytical and Judgement

Essential

Ability to work carefully and accurately,
with a sense of responsibility and awareness of the potential consequences of careless, inaccurate or imprecise performance

Knowledge

Essential

Extensive knowledge of medical terminology
Willingness to work flexibly to meet the needs of service development

Communication and Relationships

Essential

Good communication and interpersonal skills. Able to communicate clearly with all levels of staff in a professional manner
Aware of patients needs and expectations together with the ability to deal with patients in a professional manner

Person Specification

Physical/Practical

Essential

Keyboard skills

Qualifications

Essential

A good general standard of education, with GCSE (or equivalent) in Maths and English.
Proficient in use of word and excel
Experience of working as a Medical Secretary/admin role

Planning and Organising

Essential

Ability to work as part of a team but also confident to work alone

Analytical and Judgement

Essential

Ability to work carefully and accurately,
with a sense of responsibility and awareness of the potential consequences of careless, inaccurate or imprecise performance

Knowledge

Essential

Extensive knowledge of medical terminology
Willingness to work flexibly to meet the needs of service development

Communication and Relationships

Essential

Good communication and interpersonal skills. Able to communicate clearly with all levels of staff in a professional manner
Aware of patients needs and expectations together with the ability to deal with patients in a professional manner

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.