Personal Assistant

The Rotherham NHS Foundation Trust

This job is now closed

Job summary

An opportunity has arisen to join the Trust Secretariat team as a Personal Assistant to the Trust Chair and Director of Corporate Affairs, this is a varied and interesting role, you will need to be self-motivated with a professional and positive attitude at all times.

The Personal Assistant will play a critical role in supporting the Trust Chair and Director of Corporate Affairs by providing high quality, confidential and efficient support as and when required. Organising and planning daily schedules, dealing with sensitive and confidential information appropriately and utilising diplomacy at all times.

It is essential that you can manage your own workload, planning and prioritising various demands whilst still meeting deadlines. The successful post holder will need to develop exceptional relationships both internally and externally as they will be the first point of contact for key stakeholders, patients and families.

Main duties of the job

The post holder will possess; excellent communication skills to ensure a positive impression of the business of the trust, be highly organised and efficient, hold good analytical skills, be a problem solver and be able to use their initiative to manage conflicting priorities. They will support the diary management of the Board Directors, formatting of reports, presentations, briefing reports and other correspondences. The post holder will assist the Board Directors in efficient workload management, arrange meetings, prepare minutes and agendas, they will maintain electronic filing systems and various other administrative duties as required.

About us

The Rotherham NHS Foundation Trust (TRFT) is a combined acute and community Trust serving our local population of around 270,000 people. Our vision is to always act the right way and be proud to provide exceptional healthcare to the communities of Rotherham.

As a Trust we are on a journey to excellence and our people and culture are at the heart of everything we do for patients. In the latest NHS Staff Survey, we are the second most improved Trust in England for would you recommend the Trust as a place to work?, and were one of the most improved for staff engagement overall.

But dont just take our word for it each year hundreds of colleagues receive nominations for our Excellence and Proud awards, showcasing our brilliant people and recognising their achievements. Our people make a difference to the lives of patients every day and we are proud of the improvements we are making.

All of our 5,100 colleagues are key to our improvement journey, and we are continuing to improve our services by upholding the Trusts values of Ambitious, Caring and Together. If you are passionate about making a difference, then please apply to join us on our journey to excellence.

Date posted

18 April 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year Per annum, pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

C9165-24-02-019A

Job locations

The Rotherham Nhs Foundation Trust

Moorgate Road

Rotherham

South Yorkshire

S60 2UD

Job description

Job responsibilities

Please see attached job description and person specification for full details of the role and responsibilities.

Job description

Job responsibilities

Please see attached job description and person specification for full details of the role and responsibilities.

Person Specification

Qualifications

Essential

Significant equivalent previous proven experience (e.g. working at Senior Manager/ Director level for a significant length of time)
5 GCSE Grade 3 or equivalent including English and Maths
RSA 111 Typing/Word processing or equivalent

Desirable

NVQ Level 3 in relevant business or administration or equivalent level of qualification

Experience

Essential

Previous PA experience at a senior level
Proven experience of working in a busy office environment
Experience of communicating and liaising with all levels of staff

Desirable

Experience of working within the NHS
Experience of cross organisation working
Experience of working at Director level.

Knowledge

Essential

Proven use of Microsoft Office: Word, Excel, Outlook, PowerPoint as a minimum.

Person Specification

Qualifications

Essential

Significant equivalent previous proven experience (e.g. working at Senior Manager/ Director level for a significant length of time)
5 GCSE Grade 3 or equivalent including English and Maths
RSA 111 Typing/Word processing or equivalent

Desirable

NVQ Level 3 in relevant business or administration or equivalent level of qualification

Experience

Essential

Previous PA experience at a senior level
Proven experience of working in a busy office environment
Experience of communicating and liaising with all levels of staff

Desirable

Experience of working within the NHS
Experience of cross organisation working
Experience of working at Director level.

Knowledge

Essential

Proven use of Microsoft Office: Word, Excel, Outlook, PowerPoint as a minimum.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.