Waiting List Co-ordination & Validation Officer

The Rotherham NHS Foundation Trust

This job is now closed

Job summary

Are you someone who likes problem solving and has a keen eye for detail? The Division of Family Health are looking to recruit a full-time Waiting List & Validation Co-Ordinator to join our team based at the Rotherham NHS Foundation Trust.

You will be responsible for supporting the Directorate in delivering key performance targets by facilitating the proactive management and validation of patient pathways against Referral to Treatment (RTT) and diagnostic performance targets.This role would suit someone who is thorough in their approach to work.

You will work closely with the Service Managers and Service Support Managers in Family Health and liaise with medical secretaries, theatre schedulers and clinical staff. It is essential that the successful candidate has excellent computer skills including Microsoft Excel. Knowledge of Meditech and SystmOne would be an advantage. It is important you have good communication skills and can work on your own initiative. Good planning and organisational skills are key for this role.

For further information or an informal discussion please contact Lyn Greenham Service Support Manager on 01709 427353 or Faye Marshall Service Manager on 01709 424245

Main duties of the job

You will be part team of 3 waiting list and validation co-ordinators whose job role includes:

The production of weekly waiting lists with accurate up-to-date information
Tracking patients pathways on the 18 weeks RTT PTL and the cancer PTL.
Producing/circulating validating weekly and monthly reports within the division and from other NHS organisations.
To verify and update accurately patient data by cross checking information from a range of resources from patients letters to patient outcome summaries, so that error free records can be used as a reliable source of information.
Booking obstetric theatre procedures under the guidance of clinicians.
Assisting clinicians/medical staff with RTT pathway issues
Liaising with a variety of staff including clinicians, managers and administration staff on a daily basis

About us

The Rotherham NHS Foundation Trust is a combined acute and community Trust serving a population of over 260,000 with over 4,500 staff. Our vision is to always act the right way and be proud to provide exceptional healthcare to the communities of Rotherham. We are working successfully with partners across South Yorkshire as part of the Integrated Care Board where we are leading and collaborating in several key work streams and service areas, including workforce development. We combine our patient first approach with innovation and care against a backdrop of system working, as encapsulated in our Trust values

AMBITIOUS - We set high standards for the services we deliver. We aim to be an outstanding Trust and we are enthusiastic about delivering excellent health care for our patients.

CARING - We embrace the importance of giving the highest possible quality of care for our patients. We also care for each other as colleagues and for the community, our resources, our environment and our future.

TOGETHER - We value the importance of working together with patients, carers and families to ensure that we provide high quality patient centred care. We are committed to working with partners and stakeholders across Rotherham, South Yorkshire and Bassetlaw to develop sustainable services for the population we serve. Getting the right leaders in the Trust is critical to achieving.

We are committed to diversity and inclusion, for both our patients and our workforce.

Date posted

13 September 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year Pro rata/per annum

Contract

Permanent

Working pattern

Full-time

Reference number

C9165-23-09-015

Job locations

Rotherham Nhs Foundation Trust

120 Moorgate Road

Rotherham

South Yorkshire

S60 2TY

Job description

Job responsibilities

Please see attached the Job description and person specification for full details about the role and responsibilities.

Job description

Job responsibilities

Please see attached the Job description and person specification for full details about the role and responsibilities.

Person Specification

Qualifications

Essential

3 GCSEs or equivalent education to include English & maths
ECDL or equivalent IT qualification

Desirable

Experience in using Meditech, ICE, SystmOne, ERS, Talking Point, Power BI and Excel

Experience

Essential

Experience of producing reports in Excel and data analysis
Experience of accurately validating/reviewing 18 weeks PTL reports
Working to tight deadlines
Tracking and monitoring patient RTT pathways

Knowledge

Essential

Knowledge of Microsoft Office systems

Desirable

Working knowledge of NHS policies
Experience of working with complex and sensitive information
Knowledge of NHS targets

Person Specification

Qualifications

Essential

3 GCSEs or equivalent education to include English & maths
ECDL or equivalent IT qualification

Desirable

Experience in using Meditech, ICE, SystmOne, ERS, Talking Point, Power BI and Excel

Experience

Essential

Experience of producing reports in Excel and data analysis
Experience of accurately validating/reviewing 18 weeks PTL reports
Working to tight deadlines
Tracking and monitoring patient RTT pathways

Knowledge

Essential

Knowledge of Microsoft Office systems

Desirable

Working knowledge of NHS policies
Experience of working with complex and sensitive information
Knowledge of NHS targets

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.