Job summary
Do you have a passion for transforming the lives of people who have experienced severe injury or illness? Here at the National Rehabilitation Centre (NRC) you will join an innovative, forward-thinking team with the collective objective of providing first class rehabilitation to our patients.
Please come and join us as aMedicines Management Assistant (MMA)- National Rehabilitation Centre if you wish to become part of our journey to creating a better future for rehabilitation patients. This post is integral to providing high quality, safe, compassionate and efficient care in an innovative way at the NRC.
If you were successful you would become a key part of setting up and shaping the pharmacy service to this area going forwards and paving the future of rehabilitation in the UK. The model is to deliver rehabilitation regionally, with the East Midlands being the first with others to follow.
Why choose the NRC? You will be at the forefront of big change over the next few years. Your contribution will be vital but not only that, you will be supported to grow and learn through our many developmental programmes at the NRC as well as to engaging in research an innovation.
Planning for the NRC is in its advanced stages, and the building will be ready in the Autumn of 2025. This role will be temporarily based at Queens Medical Centre before moving over to the NRC. For more details of the centre please visit the NRC websitewww.nationalrehabilitationcentre.nhs.uk
Main duties of the job
The Medicines Management Assistant is a crucial component of the NRC pharmacy team and their contributions make a huge difference to patient care and this is recognised by the entire multidisciplinary team. You will:
Work as part of the NRC Clinical Pharmacy Team in providing an efficient, effective and safe pharmaceutical service to patients and service users.
Manage ward and patient drug stocks ensuring adequate stock is available in the clinical area by topping up stock, processing extra requests and proactively managing stock levels.
Dispense urgent inpatient and discharge prescriptions for patients within the clinical area and the dispensary, including controlled drugs.
To assist in the management of drug supply problems in the clinical area, moving stock within the trust to ensure availability.
Play an active role in monitoring, reporting and auditing defined Key Performance Indicators (KPIs) related to the ward-based medicines.
Play an active role in assisting the development, monitoring and audit of the NRC clinical pharmacy service.
Implement local improvements to deliver the Trustwide Medicines Optimisation strategy.
Integrate into the wider multidisciplinary team in the clinical area.
About us
With over 19,000 staff,we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.
Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!
The NRC programme is being led by NUH and is part of the National New Hospital Programme, transforming rehabilitation services for the future. This will be a ground-breaking 70 bed facility for NHS patients based alongside and closely connected to the Defence Medical Rehabilitation Centre at Stanford Hall. The 'Defence' element is complete and has been treating patients since autumn 2018.
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Job description
Job responsibilities
In addition to the below summary you need to familiarise yourself with the full job description and person specification documents attached to the advert.
To contribute to the provision of the drug and fluid replenishment service to the NRC clinical areas and dispensary.
Maintain and review drug supply issues relevant to the clinical area to ensure an effective and safe system of drug supply, through effective communication with relevant pharmacy and ward staff.
To co-ordinate and process ad-hoc and urgent stock requests ensuring that stock levels are efficiently maintained.
To ensure that all ward stock is put away in the correct place, keeping the cabinets and ward stock cupboards tidy and regularly stock checked.
To maintain the medicines stock for the NRC, regularly completing defined audits of availability of drugs, reviewing and adjusting stock levels in liaison with the NRC pharmacists and ward managers to ensure adequate stock holdings and minimising wastage.
To facilitate the rapid transfer of patients medications to and from the appropriate dispensary on foot, for those prescriptions that cannot be supplied locally.
To collect and transfer patients medication between wards and departments.
To facilitate the rapid supply of urgent stock controlled drugs to the ward, by transferring the order book to the controlled drug room & delivering dispensed supplies back to the ward in accordance with departmental procedures and standards.
To be responsible for the local implementation of standards relating to medicines storage and security including:
- Ambient and fridge temperature monitoring.
- Security of medicines storage in treatment rooms, drug trolleys, fridges, emergency trolleys and boxes, controlled drugs cupboards.
Representing the Pharmacy Department when working in ward, clinic or other departmental environments and upholding the standards expected.
At times being the only member of the Clinical Pharmacy team accessible in a clinical area. Working independently but being aware of when to refer queries and problems to a more senior colleague.
To successfully complete and maintain a dispensing re-validation programme and accurately label and dispense medicines under the supervision of a registered pharmacy professional following departmental stand operating procedures.
Whilst this post is commissioned to be full time (equivalent of 37.5 hours per week) we would welcome applications from those wanting a better work life balance. If you would like to consider this post but on less than full time hours please still apply and outline this on your application form or please contact us for further discussion.
The pharmacy department operates a 7 day shifted working model which will include weekends and Bank Holidays.
Job description
Job responsibilities
In addition to the below summary you need to familiarise yourself with the full job description and person specification documents attached to the advert.
To contribute to the provision of the drug and fluid replenishment service to the NRC clinical areas and dispensary.
Maintain and review drug supply issues relevant to the clinical area to ensure an effective and safe system of drug supply, through effective communication with relevant pharmacy and ward staff.
To co-ordinate and process ad-hoc and urgent stock requests ensuring that stock levels are efficiently maintained.
To ensure that all ward stock is put away in the correct place, keeping the cabinets and ward stock cupboards tidy and regularly stock checked.
To maintain the medicines stock for the NRC, regularly completing defined audits of availability of drugs, reviewing and adjusting stock levels in liaison with the NRC pharmacists and ward managers to ensure adequate stock holdings and minimising wastage.
To facilitate the rapid transfer of patients medications to and from the appropriate dispensary on foot, for those prescriptions that cannot be supplied locally.
To collect and transfer patients medication between wards and departments.
To facilitate the rapid supply of urgent stock controlled drugs to the ward, by transferring the order book to the controlled drug room & delivering dispensed supplies back to the ward in accordance with departmental procedures and standards.
To be responsible for the local implementation of standards relating to medicines storage and security including:
- Ambient and fridge temperature monitoring.
- Security of medicines storage in treatment rooms, drug trolleys, fridges, emergency trolleys and boxes, controlled drugs cupboards.
Representing the Pharmacy Department when working in ward, clinic or other departmental environments and upholding the standards expected.
At times being the only member of the Clinical Pharmacy team accessible in a clinical area. Working independently but being aware of when to refer queries and problems to a more senior colleague.
To successfully complete and maintain a dispensing re-validation programme and accurately label and dispense medicines under the supervision of a registered pharmacy professional following departmental stand operating procedures.
Whilst this post is commissioned to be full time (equivalent of 37.5 hours per week) we would welcome applications from those wanting a better work life balance. If you would like to consider this post but on less than full time hours please still apply and outline this on your application form or please contact us for further discussion.
The pharmacy department operates a 7 day shifted working model which will include weekends and Bank Holidays.
Person Specification
Training and Qualifications
Essential
- Level 2 Pharmacy services apprenticeship OR have an NVQ level 2 qualification in pharmacy services skills that is approved by GPhC (or equivalent)
- To be able to achieve competencies for job role including in house training and validations
Desirable
Experience
Essential
- Experience of working in a hospital
- Working knowledge of Pharmacy SOPs, experience to NVQ Level 3 or equivalent
- Proven ability to work as part of a team
- Ability to perform and work effectively under pressure
- Proven ability to learn new skills
- Experience of working in a pharmacy environment
- Computer literate
- Good numeracy and literacy skills
- Proven customer service experience
Desirable
- Supervisory experience
- Experience of working on wards or in clinical areas
Communication and Relationship Skills
Essential
- Able to communicate clearly within a team both verbally and electronically via email
- Able to relay simple information to staff and patients
- Self-motivated and able to motivate others
Desirable
Analytical and Judgement skills
Essential
- Good attention to detail
- Able to follow instructions and SOPs
- Able to work accurately and sustain concentration over short to long periods
- Ability to concentrate and focus on work whilst coping with interruption and distraction
- Ability to act on own initiative
- Ability to work independently and in a team
Desirable
Planning and Organisation skills
Essential
- Ability to prioritise tasks in accordance with department needs and deadlines
- Demonstrate ability to multitask
- Manage own time effectively
- Ability to work under pressure
Physical skills
Essential
- Demonstrate basic keyboard skills (including microsoft office, use of internet and email)
Other requirements specific to the role
Essential
- Ability to work flexibly
- Willingness to take on new tasks after appropriate training
Person Specification
Training and Qualifications
Essential
- Level 2 Pharmacy services apprenticeship OR have an NVQ level 2 qualification in pharmacy services skills that is approved by GPhC (or equivalent)
- To be able to achieve competencies for job role including in house training and validations
Desirable
Experience
Essential
- Experience of working in a hospital
- Working knowledge of Pharmacy SOPs, experience to NVQ Level 3 or equivalent
- Proven ability to work as part of a team
- Ability to perform and work effectively under pressure
- Proven ability to learn new skills
- Experience of working in a pharmacy environment
- Computer literate
- Good numeracy and literacy skills
- Proven customer service experience
Desirable
- Supervisory experience
- Experience of working on wards or in clinical areas
Communication and Relationship Skills
Essential
- Able to communicate clearly within a team both verbally and electronically via email
- Able to relay simple information to staff and patients
- Self-motivated and able to motivate others
Desirable
Analytical and Judgement skills
Essential
- Good attention to detail
- Able to follow instructions and SOPs
- Able to work accurately and sustain concentration over short to long periods
- Ability to concentrate and focus on work whilst coping with interruption and distraction
- Ability to act on own initiative
- Ability to work independently and in a team
Desirable
Planning and Organisation skills
Essential
- Ability to prioritise tasks in accordance with department needs and deadlines
- Demonstrate ability to multitask
- Manage own time effectively
- Ability to work under pressure
Physical skills
Essential
- Demonstrate basic keyboard skills (including microsoft office, use of internet and email)
Other requirements specific to the role
Essential
- Ability to work flexibly
- Willingness to take on new tasks after appropriate training
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.