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Speciality PA

Nottingham University Hospitals NHS Trusts

The closing date is 04 May 2025

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Job summary

This is an exciting opportunity to join the Renal Secretariat team as a Specialty PA to support our well established team at the City Hospital.

Working as part of a team the post-holder will provide a high quality administrative service to consultants and their teams. You will be a conscientious and enthusiastic team player with excellent organisational and communication skills, and be well motivated and reliable.

15 Hours per week.

Please refer to the job description and person specification attached to the advert for the full details of the vacancy.

Main duties of the job

You will be a conscientious and enthusiastic team player with excellent organisational and communication skills and be well motivated and reliable.

You will be able to understand and accurately convey verbal and written information and be able to remain calm under pressure. You will be able to work as part of a team to ensure the smooth running of a busy department.

Accurately transcribe clinical letters using BigHand, producing high quality work within defined deadlines.

About us

The Specialty PA is an integral part of the Renal team. We offer a wide range of care and pride ourselves on our efficient and quality service.

We have a management team that is supportive, innovative and proactive in ensuring we offer a high quality service. We are keen to encourage developments in line with Trust policy and working in new ways.

We recognise responsibility to ensure that staff are developed and stimulated within their environment in order to achieve vision and deliver care that reflects the values and behaviours of the team.

Date posted

22 April 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum pro rota

Contract

Permanent

Working pattern

Part-time

Reference number

164-7051713-A

Job locations

Renal Department, City Hospital

Hucknall Road

Nottingham

NG5 1PB


Job description

Job responsibilities

To manage Advice & Guidance requests

Accurately transcribe clinical letters using Bighand, producing high quality work within defined deadlines.

Use judgement and initiative to prioritise the importance/urgency of tasks within defined guidelines

Establish and maintain admin systems/databases

Dealing with incoming mail, results/reports management

Attending/organising meetings, take minutes.

Ensure RTT patient data quality is accurate.

Key point of contact for consultant

Dealing with consultant queries/visitors, managing consultant diary.

Telephone calls inbound/outbound relating to patients specific care, in a confidential manner.

Typing of clinical letters, as required.

Adding patients to a waiting list for procedures.

Job description

Job responsibilities

To manage Advice & Guidance requests

Accurately transcribe clinical letters using Bighand, producing high quality work within defined deadlines.

Use judgement and initiative to prioritise the importance/urgency of tasks within defined guidelines

Establish and maintain admin systems/databases

Dealing with incoming mail, results/reports management

Attending/organising meetings, take minutes.

Ensure RTT patient data quality is accurate.

Key point of contact for consultant

Dealing with consultant queries/visitors, managing consultant diary.

Telephone calls inbound/outbound relating to patients specific care, in a confidential manner.

Typing of clinical letters, as required.

Adding patients to a waiting list for procedures.

Person Specification

Education

Essential

  • OCR text processing or equivalent
  • 5 GCSE qualifications, grade C/4 or above

Desirable

  • NVQ level 2/3 in Business Administration

Experience

Essential

  • Previous or current admin experience
  • Previous typing experience
  • Knowledge of Medical Terminology
  • Electronic diary management.

Desirable

  • Previous NHS work
  • knowledge of NUH computer systems
  • Knowledge of 18-week RTT policy and experience

Communication and Relationship Skills

Essential

  • Clearly and accurately convey information verbally gathered from both verbal and documented reports
  • Able to communicate with a wide range of patients and healthcare professionals at different levels of seniority, maintaining confidentiality, sensitivity and empathy

Analytical and Judgement Skills

Essential

  • Able to use judgement to make decisions in order to solve problems/enquiries
  • Ability to prioritise workload and use own initiative

Planning and Organisation Skills

Essential

  • Demonstrates an ability to organise own work schedule
  • Works within prescribed deadlines while maintaining attention to detail and accuracy
Person Specification

Education

Essential

  • OCR text processing or equivalent
  • 5 GCSE qualifications, grade C/4 or above

Desirable

  • NVQ level 2/3 in Business Administration

Experience

Essential

  • Previous or current admin experience
  • Previous typing experience
  • Knowledge of Medical Terminology
  • Electronic diary management.

Desirable

  • Previous NHS work
  • knowledge of NUH computer systems
  • Knowledge of 18-week RTT policy and experience

Communication and Relationship Skills

Essential

  • Clearly and accurately convey information verbally gathered from both verbal and documented reports
  • Able to communicate with a wide range of patients and healthcare professionals at different levels of seniority, maintaining confidentiality, sensitivity and empathy

Analytical and Judgement Skills

Essential

  • Able to use judgement to make decisions in order to solve problems/enquiries
  • Ability to prioritise workload and use own initiative

Planning and Organisation Skills

Essential

  • Demonstrates an ability to organise own work schedule
  • Works within prescribed deadlines while maintaining attention to detail and accuracy

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Nottingham University Hospitals NHS Trusts

Address

Renal Department, City Hospital

Hucknall Road

Nottingham

NG5 1PB


Employer's website

https://www.nuh.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Nottingham University Hospitals NHS Trusts

Address

Renal Department, City Hospital

Hucknall Road

Nottingham

NG5 1PB


Employer's website

https://www.nuh.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Administartion Manager

Emma Barnaby

Emma.Barnaby@nhs.net

07812278759

Date posted

22 April 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum pro rota

Contract

Permanent

Working pattern

Part-time

Reference number

164-7051713-A

Job locations

Renal Department, City Hospital

Hucknall Road

Nottingham

NG5 1PB


Supporting documents

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