Job summary
An exciting opportunity has arisen within the Medicine Directorate for a part time (15 hours) Medical PA with waiting list experience to join an established team within the Cardiac Surgery Department.
The successful candidate must have proven secretarial/personal assistant experience. You will be responsible for supporting the clinical team, managing diaries, clinical commitments, waiting lists and annual leave. You will use your judgement skills to prioritise tasks.
You are an enthusiastic and conscientious team player with excellent time management and organisational skills. You are an effective communicator and you must be able to demonstrate behaviour consistent with the Trust's 'We Are Here for You' behavioural standards. It is essential to have excellent audio typing skills, knowledge of medical terminology and previous recent experience in a secretarial role. Waiting list experience is desirable. You are adaptable and flexible in your approach to work and committed to providing a first class service.
Main duties of the job
In addition to the below summary you need to familiarise yourself with full job description and person specification documents attached to this advert.
Working as part of a team the post-holder will provide a comprehensive secretarial and administrative service to the clinical team, managing diaries, meetings and commitments.
You will be responsible for adding/removing patients to the NUH waiting list and co-ordinating admission to hospital, using hospital IT systems, e.g. Medway PAS and Bluespier. You must have a good understanding of current NHS targets including 18 week Referral to Treatment. You will need to be able to demonstrate a clear understanding of confidentiality issues, be well motivated and reliable. You must be able to forward think and problem solve.
About us
With over 19,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.
Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Detailed job description and person specificationPlease refer to the job description and person specification attached to the advert for the full details of the vacancy.
Job description
Job responsibilities
You will form part of an experienced secretarial team and will cross cover colleagues when required to do so. You will work closely with administrative colleagues, surgical, medical and nursing colleagues to provide an excellent administrative service to our patients.
Nottingham University Hospital NHS Trust (NUH) recognises that its ability to be the best for patients depends on the talent and commitments of all our employees. As a service we are committed to continuous development for all staff through a range of opportunities that involve training courses and involvement in service development.
Please see JD and PS
Job description
Job responsibilities
You will form part of an experienced secretarial team and will cross cover colleagues when required to do so. You will work closely with administrative colleagues, surgical, medical and nursing colleagues to provide an excellent administrative service to our patients.
Nottingham University Hospital NHS Trust (NUH) recognises that its ability to be the best for patients depends on the talent and commitments of all our employees. As a service we are committed to continuous development for all staff through a range of opportunities that involve training courses and involvement in service development.
Please see JD and PS
Person Specification
Training and Qualifications
Essential
- GCSE x 5 to include English Language
Desirable
- NVQ level 3 in administration or equivalent
- Typing qualification/experience
Experience
Essential
- Proven recent secretarial experience
- Audio typing
- Medical terminology
- Electronic diary management
- Experience in using Microsoft, Word, Outlook
Desirable
- Previous experience of NHS working
- Knowledge of waiting list management
Communication and relationship
Essential
- Able to accurately convey information gathered from verbal and documented reports
- Maintain confidentiality, sensitivity and empathy in communication
- Recognise own role as part of an effective team
Planning and Organisation
Essential
- Ability to organise own work schedule
- Work within prescribed deadlines
- Sets and achieves high standards for own behaviour and personal presentation
Physical skills
Essential
- Frequent use of VDU equipment
- Frequent sitting at keyboard
Person Specification
Training and Qualifications
Essential
- GCSE x 5 to include English Language
Desirable
- NVQ level 3 in administration or equivalent
- Typing qualification/experience
Experience
Essential
- Proven recent secretarial experience
- Audio typing
- Medical terminology
- Electronic diary management
- Experience in using Microsoft, Word, Outlook
Desirable
- Previous experience of NHS working
- Knowledge of waiting list management
Communication and relationship
Essential
- Able to accurately convey information gathered from verbal and documented reports
- Maintain confidentiality, sensitivity and empathy in communication
- Recognise own role as part of an effective team
Planning and Organisation
Essential
- Ability to organise own work schedule
- Work within prescribed deadlines
- Sets and achieves high standards for own behaviour and personal presentation
Physical skills
Essential
- Frequent use of VDU equipment
- Frequent sitting at keyboard
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).