Job summary
An exciting opportunity has arisen in the Occupational health department for an Administrator. We are seeking enthusiastic and competent individuals to provide administrative and secretarial support for the busy occupational health department.
The post will be up to 37.5 hours per week based within the Occupational Health department which is split across both QMC and City Hospital Campuses.
You will be expected to work at both campuses.
Main duties of the job
Working as part of the Occupational Health Department team you will be responsible for the provision of high quality administrative and secretarial support to Consultants, clinical and managerial teams.
You must exercise initiative to organise your own workload within defined deadlines.
The role also requires attention to detail, excellent communication and keyboard skills and the ability to multi-task whilst working calmly in a particularly pressured, busy environment.
Flexibility is essential as you will be required to work across both QMC and City Hospital campuses.
In addition to the below summary you need to familiarise yourself with full job description and person specification documents attached to this advert.
About us
With over 19,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.
Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Job description
Job responsibilities
Please see the attached Job Description and personal specification for more information.
Informal visits strongly recommended
Job description
Job responsibilities
Please see the attached Job Description and personal specification for more information.
Informal visits strongly recommended
Person Specification
Training & Qualifications
Essential
- 4 GCSE's or equivalent including Maths and English
- Administration/secretarial skills
- Knowledge and experience of using software programmes, e.g. Microsoft Office, Teams
Desirable
- oRecognised secretarial/administration qualification
Experience
Essential
- Knowledge of a range of secretarial procedures with a proven office experience
- Experience of creating and managing electronic Health Records
- Reception, telephone and diary management experience
- Previous experience of dealing with a variety of tasks within a busy office environment.
- Experience of dealing with telephone and face to face enquiries
Desirable
- Experience within a Healthcare/Occupational Health environment
- Knowledge of the procedures of the OH department and the OH service performance indicators
Communication and Relationship skills
Essential
- Able to clearly and accurately convey information verbally and in the written form to colleagues and outside agencies
- Able to work as a part of a team, but also independently
- Ability to work under pressure
- Able to communicate well with people at all levels within the Occupational health department and externally
- To maintain the Trust's Code of Confidentiality at all times
Desirable
Analytical and Judgement skills
Essential
- Able to identify and implement improvements to systems and services
- Able to use judgement to make decisions in order to solve problems/enquiries
- Able to exercise judgement and know when to seek advice
- Understands the importance of confidentiality
Planning and organisation skills
Essential
- Able to take responsibility for your own work and work without direct supervision
- Good organisational, planning and time management skills
- Able to work independently and as a team member
- Able to multi-task and continue to function to a high standard when under pressure
- Able to prioritise work and respond flexibly, dealing with unexpected changes; whilst maintaining deadlines
Physical skills
Essential
- Able to use a computer for extended periods
- Able to sit for prolonged periods of time at a desk
- Able to file and retrieve Health Records
Other requirements specific to the role
Essential
- Must be able to work at both hospital sites: QMC and City Hospital campuses
- Willing to work within the Trust's policies e.g. confidentiality, data protection, health and safety etc.
- Excellent time-keeping
- Reliable and self-motivated
Person Specification
Training & Qualifications
Essential
- 4 GCSE's or equivalent including Maths and English
- Administration/secretarial skills
- Knowledge and experience of using software programmes, e.g. Microsoft Office, Teams
Desirable
- oRecognised secretarial/administration qualification
Experience
Essential
- Knowledge of a range of secretarial procedures with a proven office experience
- Experience of creating and managing electronic Health Records
- Reception, telephone and diary management experience
- Previous experience of dealing with a variety of tasks within a busy office environment.
- Experience of dealing with telephone and face to face enquiries
Desirable
- Experience within a Healthcare/Occupational Health environment
- Knowledge of the procedures of the OH department and the OH service performance indicators
Communication and Relationship skills
Essential
- Able to clearly and accurately convey information verbally and in the written form to colleagues and outside agencies
- Able to work as a part of a team, but also independently
- Ability to work under pressure
- Able to communicate well with people at all levels within the Occupational health department and externally
- To maintain the Trust's Code of Confidentiality at all times
Desirable
Analytical and Judgement skills
Essential
- Able to identify and implement improvements to systems and services
- Able to use judgement to make decisions in order to solve problems/enquiries
- Able to exercise judgement and know when to seek advice
- Understands the importance of confidentiality
Planning and organisation skills
Essential
- Able to take responsibility for your own work and work without direct supervision
- Good organisational, planning and time management skills
- Able to work independently and as a team member
- Able to multi-task and continue to function to a high standard when under pressure
- Able to prioritise work and respond flexibly, dealing with unexpected changes; whilst maintaining deadlines
Physical skills
Essential
- Able to use a computer for extended periods
- Able to sit for prolonged periods of time at a desk
- Able to file and retrieve Health Records
Other requirements specific to the role
Essential
- Must be able to work at both hospital sites: QMC and City Hospital campuses
- Willing to work within the Trust's policies e.g. confidentiality, data protection, health and safety etc.
- Excellent time-keeping
- Reliable and self-motivated
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.