Job summary
Please note this vacancy is for 3 x positions on 12 month fixed term contracts.
Are you experienced in the world of Data Protection & Security / Information Governance? Then we want to hear from you as we have an excellent opportunity for you with 12 month fixed term contracts. Data Protection and Security is a requirement every UK company must deal with, so you'll be building a career in an area of demand and expertise.
You probably know the NHS is one of the largest employers in the UK and EU and it needs you. In return this role can offer you a fantastic opportunity for you to learn, grow and develop.
Main duties of the job
As this is a fixed term contract, you will need to have strong experience in relation to Subject Access Request, Freedom of Information Request and Data Breaches / Incidents alongside the person specification. We will provide on the job training but you will be expected to take responsibility for a caseload upon appointment with support from collages and line management.
You'll learn a lot working in the NHS but not least in the themed areas that is outlined within the job description:
Data Protection
(i.e. Data Protection Impact Assessments, Data Sharing / Processing Agreements and Information Asset Management)
Data Requests
(i.e. Subject Access Requests and Freedom of Information Requests)
Data Breaches
(i.e. Data incidents breaches of the Confidentiality, Integrity and Availability (CIA) triad of Information Assets)
Data Security
(i.e. NHS Data Security and Protection Toolkit / Regulatory compliance)
The 12-month posts are funded to help support the service during a transition of develop and change and will cover all you need to know for this role, and we provide on the job training as well and monthly 1:1 support with your supervisor and team support as we all learn and grow. So, bring your best self, with an open mind and ideas to help keep us evolving. As a large organisation, new opportunities are likely to arise.
About us
With over 19,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.
Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.
Job description
Job responsibilities
Please refer to the job description and person specification attached to the advert for the full details of the vacancy.
Job description
Job responsibilities
Please refer to the job description and person specification attached to the advert for the full details of the vacancy.
Person Specification
Commitment to Trust Values and Behaviours
Essential
- Must be able to demonstrate behaviours consistent with the Trust's "We are here for you" behavioural standards
Training & Qualifications
Essential
- Educated to A-Level / Diploma or demonstrates an equivalent level of experience
- Experience of Microsoft packages including Word, Excel, PowerPoint, Outlook.
- An understanding of the Data Protection Act / UK GDPR, Freedom of Information and Access to Health Records Legislation
- Must be willing to participate in any relevant training to develop skills required to carry out duties
- Evidence of continuing professional development in relevant area (s) - Records Management , Data Retention, Data Protection, Handling Information
Desirable
- Experience of working with the Data Security & Protection Toolkit
- Knowledge of project methodology
- Data Protection Act Qualification
Experience
Essential
- Working in a busy office environment and agile
- Ability to plan and organise work programmes autonomously
- Working with sensitive and confidential information
- Experience and / or understanding of Data Protection challenges in a healthcare setting
- Experience of handling patient / public queries
- Producing agendas, formatting reports and letter writing
- Ability to facilitate meetings
- Knowledge of current Information Governance / Data Protection legislation
- Knowledge or experience of the NHS Data Security and Protection Toolkit
- Able to work on own initiative and as part of a team
- Ability to multi-task, deal with conflicting deadlines and prioritise workload appropriately.
- Good presentation / training skills
- Excellent administration skills including the ability to take minutes
- Experience of delivering training relevant to role
Desirable
- Experience of working in a support role
- Experience of working in the National Health Service (NHS)
- Experience of working in a Data Protection / Information Governance department
- Knowledge and understanding of the importance of confidentiality, Data Protection / Information Governance and security policies
- Specialist knowledge of NHS and statutory polices and regulations including UK GDPR, Data Protection Act, Caldicott Principles
Communication and relationship skills
Essential
- Excellent verbal and written communication skills and the ability to communicate specialist / complex issues effectively at all levels
- Ability to analyse complex information requiring interpretation in order to meet the service requirement e.g., Staff data on training, skills and competencies
- Ability to communicate at all levels, both written and verbally, with internal and external customers
- Effective interpersonal and communications skills with the ability to produce clear concise communications
- Ability to provide contentious information to staff groups and to communicate business sensitive information to internal staff
- Able to develop, establish and maintain positive relationships with others both internal and external to the organisation
Desirable
- Experience in collaboration to deliver objectives
- Self- motivated and able to encourage others at all levels including senior management
Analytical and Judgement skills
Essential
- Competent IT skills in order to collect and interpret data, present reports and compile simple presentations
- Ability to work without direct supervision, prioritising work and acting on own initiative where appropriate; pre-empting problems and working to solve them in an appropriate manner
- Ability to operate to a variety of levels within the organisation and also external agencies
- Flexible approach to meet the conflicting demands of the job
- Effective time management skills in order to meet deadlines
- Ability to prioritise own workload autonomously
- Accuracy and attention to detail
- Ability to maintain confidentiality
- Ability to demonstrate tact and diplomacy
- Ability to work under pressure and to tight deadlines with changing priorities
- Ability to conduct audits and exercise judgement
- Sensitive to the needs of others and has an awareness and responsiveness to other people's feelings and needs
- Values differences; regards people as individuals and appreciates the value of diversity in the workplace
Planning and organisation skills
Essential
- Able to work as part of a team, co-operating to work together and in conjunction with others and willing to help and assist wherever possible and appropriate
- Able to work under pressure, dealing with peaks and troughs in workload
- Positive attitude to dealing with change; flexible and adaptable, willing to change and accept change and to explore new ways of doing things and approaches
- Highly motivated and reliable
- Has a strong degree of personal integrity; able to adhere to standards of conduct based on a sense of right and wrong and be dependable and reliable
Physical skills
Essential
- Standard office environment requirements
Other requirements specific to the role
Essential
- Ability and willingness to adopt an agile approach to work
- Willingness and ability to travel between sites and to external meetings
Person Specification
Commitment to Trust Values and Behaviours
Essential
- Must be able to demonstrate behaviours consistent with the Trust's "We are here for you" behavioural standards
Training & Qualifications
Essential
- Educated to A-Level / Diploma or demonstrates an equivalent level of experience
- Experience of Microsoft packages including Word, Excel, PowerPoint, Outlook.
- An understanding of the Data Protection Act / UK GDPR, Freedom of Information and Access to Health Records Legislation
- Must be willing to participate in any relevant training to develop skills required to carry out duties
- Evidence of continuing professional development in relevant area (s) - Records Management , Data Retention, Data Protection, Handling Information
Desirable
- Experience of working with the Data Security & Protection Toolkit
- Knowledge of project methodology
- Data Protection Act Qualification
Experience
Essential
- Working in a busy office environment and agile
- Ability to plan and organise work programmes autonomously
- Working with sensitive and confidential information
- Experience and / or understanding of Data Protection challenges in a healthcare setting
- Experience of handling patient / public queries
- Producing agendas, formatting reports and letter writing
- Ability to facilitate meetings
- Knowledge of current Information Governance / Data Protection legislation
- Knowledge or experience of the NHS Data Security and Protection Toolkit
- Able to work on own initiative and as part of a team
- Ability to multi-task, deal with conflicting deadlines and prioritise workload appropriately.
- Good presentation / training skills
- Excellent administration skills including the ability to take minutes
- Experience of delivering training relevant to role
Desirable
- Experience of working in a support role
- Experience of working in the National Health Service (NHS)
- Experience of working in a Data Protection / Information Governance department
- Knowledge and understanding of the importance of confidentiality, Data Protection / Information Governance and security policies
- Specialist knowledge of NHS and statutory polices and regulations including UK GDPR, Data Protection Act, Caldicott Principles
Communication and relationship skills
Essential
- Excellent verbal and written communication skills and the ability to communicate specialist / complex issues effectively at all levels
- Ability to analyse complex information requiring interpretation in order to meet the service requirement e.g., Staff data on training, skills and competencies
- Ability to communicate at all levels, both written and verbally, with internal and external customers
- Effective interpersonal and communications skills with the ability to produce clear concise communications
- Ability to provide contentious information to staff groups and to communicate business sensitive information to internal staff
- Able to develop, establish and maintain positive relationships with others both internal and external to the organisation
Desirable
- Experience in collaboration to deliver objectives
- Self- motivated and able to encourage others at all levels including senior management
Analytical and Judgement skills
Essential
- Competent IT skills in order to collect and interpret data, present reports and compile simple presentations
- Ability to work without direct supervision, prioritising work and acting on own initiative where appropriate; pre-empting problems and working to solve them in an appropriate manner
- Ability to operate to a variety of levels within the organisation and also external agencies
- Flexible approach to meet the conflicting demands of the job
- Effective time management skills in order to meet deadlines
- Ability to prioritise own workload autonomously
- Accuracy and attention to detail
- Ability to maintain confidentiality
- Ability to demonstrate tact and diplomacy
- Ability to work under pressure and to tight deadlines with changing priorities
- Ability to conduct audits and exercise judgement
- Sensitive to the needs of others and has an awareness and responsiveness to other people's feelings and needs
- Values differences; regards people as individuals and appreciates the value of diversity in the workplace
Planning and organisation skills
Essential
- Able to work as part of a team, co-operating to work together and in conjunction with others and willing to help and assist wherever possible and appropriate
- Able to work under pressure, dealing with peaks and troughs in workload
- Positive attitude to dealing with change; flexible and adaptable, willing to change and accept change and to explore new ways of doing things and approaches
- Highly motivated and reliable
- Has a strong degree of personal integrity; able to adhere to standards of conduct based on a sense of right and wrong and be dependable and reliable
Physical skills
Essential
- Standard office environment requirements
Other requirements specific to the role
Essential
- Ability and willingness to adopt an agile approach to work
- Willingness and ability to travel between sites and to external meetings
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.