Job summary
An opportunity has arisen for an Undergraduate Coordinator to join our dynamic team within the Undergraduate Medical Education Department.
This is a full time post working at both the QMC and City campus' as required to support with medical student placements in the trust.
Main duties of the job
In addition to the brief list above you must familiarise yourself with the full job description and person specification attached to this advert prior to applying.
You would be working as part of a team, as well as using own initiative, to coordinate undergraduate medical student placements within the trust.
The team is a key point of contact for the clinical teaching staff, medical students and university team in the succinct running of medical student placements.
Duties include organising timetables, delivery welcome talks to students as their administrative support, organising teaching and patient workshops across the clinical course.
About us
We have a friendly and dynamic team of coordinators in the department.
We are looking for an individual who has excellent communication, organisational and analytical skills to become part of our team.
You will have the opportunity to innovate and create solutions to challenges with the support of the team to ensure we are continuously improving, learning and growing.
Job description
Job responsibilities
Co-ordinating University of Nottingham medical student placements in the trust.
Supporting and signposting medical students when on clinical placements.
Organising teaching and workshops for placements.
Collating student feedback and ensuring responses to feedback alongside Clinical Lead.
Handling day-to-day placement queries.
Responsive to short notice changes to teaching and able to act quickly and accurately to ensure good communication to all parties affected.
Circulating placement information to students and clinical teachers in a timely manner.
Please refer to the job description and person specification attached to the advert for the full details of the vacancy.
Job description
Job responsibilities
Co-ordinating University of Nottingham medical student placements in the trust.
Supporting and signposting medical students when on clinical placements.
Organising teaching and workshops for placements.
Collating student feedback and ensuring responses to feedback alongside Clinical Lead.
Handling day-to-day placement queries.
Responsive to short notice changes to teaching and able to act quickly and accurately to ensure good communication to all parties affected.
Circulating placement information to students and clinical teachers in a timely manner.
Please refer to the job description and person specification attached to the advert for the full details of the vacancy.
Person Specification
Training & Qualifications
Essential
- Evidence of personal progression in previous job(s)/Educated to A Level/NVQ 3 or equivalent qualification/experience (3)
Experience
Essential
- Minimum two years relevant administrative experience. Proven record of planning, organisation and administration skills. Experience with standard office software applications including the proficient use, creation & manipulation of spreadsheets using Microsoft Office / Excel / Access / Databases. Responsive to change. Experience of managing own workload. Ability to proof read and have attention to detail. Able to work autonomously.
Desirable
- Experience of working in the NHS. Understanding of Undergraduate Medical Education. Experienced Administration Assistant
Communication and relationship skills
Essential
- Evidence of excellent communication skills (verbal, written, phone). Excellent organisational skills Pastoral skills with regards to care of students; diplomatic but able to deal effectively with challenging issues and raise appropriately. Awareness of multi-cultural needs and diversity issues, ability to adapt to and overcome communication barriers. Able to present information verbally on an individual basis and to small and large groups. Develop and maintain good working relationships with managers, staff, students and simulated patients. Resourceful, displays initiative and is self-motivated.
Analytical and Judgement skills
Essential
- Able to make decisions when guided only by broad principles and departmental policies. Able to analyse and interpret complex data and solve most problems independently. Be able to analyse data and develop courses and projects appropriately in line with funding. Able to make a judgement on potential operational problems that may prevent completing a task on time.
Desirable
- Experience of apapting to changes.
Planning and organisation skills
Essential
- Ability to use own initiative to both work under pressure to tight deadlines and solve problems with sound judgment. Must be thorough, methodical and accurate, able to meet deadlines and prioritise as appropriate. Understand limits of own responsibilities. Demonstrate a confident approach, and the ability to inspire confidence in a team. Ability to demonstrate innovative and forward thinking approach. Able to keep abreast with developments in the Trust and across the wider NHS that may impact on education.
Physical skills
Essential
- Standard Keyboard Use & office duties. Able to move equipment Able to travel between sites Punctual & reliable with good attendance record.
Other requirements specific to the role (e.g. be able to drive or work shifts
Essential
- Hours of work - office hours with some flexibility. Frequent use of VDU. A/V & teaching equipment assembly & transport. Able to travel to both hospital sites
Person Specification
Training & Qualifications
Essential
- Evidence of personal progression in previous job(s)/Educated to A Level/NVQ 3 or equivalent qualification/experience (3)
Experience
Essential
- Minimum two years relevant administrative experience. Proven record of planning, organisation and administration skills. Experience with standard office software applications including the proficient use, creation & manipulation of spreadsheets using Microsoft Office / Excel / Access / Databases. Responsive to change. Experience of managing own workload. Ability to proof read and have attention to detail. Able to work autonomously.
Desirable
- Experience of working in the NHS. Understanding of Undergraduate Medical Education. Experienced Administration Assistant
Communication and relationship skills
Essential
- Evidence of excellent communication skills (verbal, written, phone). Excellent organisational skills Pastoral skills with regards to care of students; diplomatic but able to deal effectively with challenging issues and raise appropriately. Awareness of multi-cultural needs and diversity issues, ability to adapt to and overcome communication barriers. Able to present information verbally on an individual basis and to small and large groups. Develop and maintain good working relationships with managers, staff, students and simulated patients. Resourceful, displays initiative and is self-motivated.
Analytical and Judgement skills
Essential
- Able to make decisions when guided only by broad principles and departmental policies. Able to analyse and interpret complex data and solve most problems independently. Be able to analyse data and develop courses and projects appropriately in line with funding. Able to make a judgement on potential operational problems that may prevent completing a task on time.
Desirable
- Experience of apapting to changes.
Planning and organisation skills
Essential
- Ability to use own initiative to both work under pressure to tight deadlines and solve problems with sound judgment. Must be thorough, methodical and accurate, able to meet deadlines and prioritise as appropriate. Understand limits of own responsibilities. Demonstrate a confident approach, and the ability to inspire confidence in a team. Ability to demonstrate innovative and forward thinking approach. Able to keep abreast with developments in the Trust and across the wider NHS that may impact on education.
Physical skills
Essential
- Standard Keyboard Use & office duties. Able to move equipment Able to travel between sites Punctual & reliable with good attendance record.
Other requirements specific to the role (e.g. be able to drive or work shifts
Essential
- Hours of work - office hours with some flexibility. Frequent use of VDU. A/V & teaching equipment assembly & transport. Able to travel to both hospital sites
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.