Job summary
A great opportunity has arisen for someone to join our team on a 24 month secondment/fixed term opportunity into the role of E-Rostering Project and Implementation Officer.
Working closely with our chosen supplier, you will work methodically to implement e-rostering across our junior doctor workforce and in a small number of consultant groups. You will help to design implementation plans, and work alongside our Junior Doctor Co-ordinators and specialties to replace existing spreadsheet based rotas with e-rosters, ensuring a smooth transition within the agreed timescales. You will also train key stakeholders in the use of the system.
You will need to have a strong background in rostering and also have great communication and teaching skills to be able to train and support system users.
You will help to co-ordinate the roll out of e-Rostering across the medical workforce and ensure, ultimately that all departments are using the system and seeing the operational and financial benefits via KPI reporting.
You will be supported by the Assistant Head of Medical Workforce, who will have overall responsibility for the implementation project.
Main duties of the job
Please refer to the job description and person specification attached to the advert for the full details of the vacancy.
In summary, you will be highly organised, a great communicator, and good at explaining concepts and systems to others. You will be confident to work independently and work closely with your e-rostering colleagues to learn from each other to assist the roll out.
You will work closely with our chosen e-rostering provider, making the most of the system's capabilities.
About us
Our Medical Workforce team run several services including the junior doctor co-ordinator team, medical bank, central absence service, appraisal and revalidation, job planning, workforce planning, trust grade programmes, support with hard to fill posts, policies and procedures, medical pay and much more.
We are a supportive and friendly team, working across both sites of the Trust. We work closely with recruitment, payroll, medical management, the post grad centre and the medical directors office.
Job description
Job responsibilities
In addition to the brief list above you must familiarise yourself with the full job description and person specification attached to this advert prior to applying.
Support the co-ordination of the successful implementation of the eRostering system for Medical & Dental staff across all departments.
Develop and enact implementation plans and identify resource requirements, key milestones, impact and risks to ensure successful implementation of the eRostering system.
Provide constructive feedback on experiences and lessons learnt from previous successful implementation of systems. Write regular highlight/exception reports.
Provide advice and feedback to specialties and rota co-ordinators where system utilisation could be improved to ensure rosters are as safe, effective and efficient as they can be.
Communicate with the supplier on a regular basis, reporting faults, problems and user requests as well as giving regular feedback on the software and making suggestions for improvements.
Job description
Job responsibilities
In addition to the brief list above you must familiarise yourself with the full job description and person specification attached to this advert prior to applying.
Support the co-ordination of the successful implementation of the eRostering system for Medical & Dental staff across all departments.
Develop and enact implementation plans and identify resource requirements, key milestones, impact and risks to ensure successful implementation of the eRostering system.
Provide constructive feedback on experiences and lessons learnt from previous successful implementation of systems. Write regular highlight/exception reports.
Provide advice and feedback to specialties and rota co-ordinators where system utilisation could be improved to ensure rosters are as safe, effective and efficient as they can be.
Communicate with the supplier on a regular basis, reporting faults, problems and user requests as well as giving regular feedback on the software and making suggestions for improvements.
Person Specification
Qualifications
Essential
- Educated to A level or equivalent or Advanced Apprenticeship in Business Administration or NVQ level 4 or equivalent NHS experience
Experience
Essential
- Significant recent experience within a Medical Workforce role, including designing rota templates.
- Experience of understanding of key legislation relating to doctors in training
- Working knowledge of rota management and creation.
- Experience of training others on new processes and concepts.
Planning and organisation skills
Essential
- Ability to manage a heavy and diverse workload, prioritising effectively at all times
- Able to work under pressure and concentrate on tasks, such as rota building for prolonged periods.
Analytical and Judgement skills
Essential
- Able to identify and implement improvements to systems and service provision
- Problem solver and solutions orientated
- Accuracy and eye for detail
Communication and relationship skills
Essential
- Able to communicate clearly and effectively with all levels of staff demonstrating highest professional standards & behaviours
- Skilled in building and developing relationships with a variety of groups and individuals from a range of backgrounds
Person Specification
Qualifications
Essential
- Educated to A level or equivalent or Advanced Apprenticeship in Business Administration or NVQ level 4 or equivalent NHS experience
Experience
Essential
- Significant recent experience within a Medical Workforce role, including designing rota templates.
- Experience of understanding of key legislation relating to doctors in training
- Working knowledge of rota management and creation.
- Experience of training others on new processes and concepts.
Planning and organisation skills
Essential
- Ability to manage a heavy and diverse workload, prioritising effectively at all times
- Able to work under pressure and concentrate on tasks, such as rota building for prolonged periods.
Analytical and Judgement skills
Essential
- Able to identify and implement improvements to systems and service provision
- Problem solver and solutions orientated
- Accuracy and eye for detail
Communication and relationship skills
Essential
- Able to communicate clearly and effectively with all levels of staff demonstrating highest professional standards & behaviours
- Skilled in building and developing relationships with a variety of groups and individuals from a range of backgrounds
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).