Ward Administrator

Job description

Job responsibilities

Updating Duty Rota/pay services of sickness, maternity, annual and special leave. To compile monthly figures for staff sickness, study etc as required by the Manager.

To assist the OPAT Lead Nurse/ Manager in ensuring rosters are performed to the specified timeline, ensuring the ward is adequately staffed within the agreed establishment figures. To ensure that the rosters are locked for submission to pay services, annual leave approved and shift amendments altered as required.

Creating and maintaining ALL staff files electronically and paper copies ensuring records are kept according to Trust policy.

To support OPAT Lead Nurse /Manager in effective collection and inputting of data of department productivity data incorporating patient compliments and complaints, OPAT questionnaires, falls data, safety cross information, saving lives, observations audits and Tendable audits.

To provide statistical information as requested by the OPAT Lead Nurse/Manager relating to workforce and education and training activity.

To ensure staff are booked onto corporate NUH training packages if needed along with booking staff onto mandatory and device related training.

To organise and maintain the filing systems and provide evidence for quality audits and productivity data.

To maintain agency staff records and check NHSP records correspond with time sheets for authorisation of payment by the ward manager.

Assist the OPAT Lead Nurse in organising annual appraisals. Ensuring all relevant paperwork is available and records are maintained.

Ensure appointments, terminations and changes to contracts are dealt with in accordance with HR procedures, including regular liaison with HR and Pay Services to ensure that changes are implemented in a timely manner.

Use judgement and initiative to prioritise workload.

To assist the OPAT Nurse Lead in ensuring incidents on the DATIX system are investigated and closed and risk assessments are kept updated.

Assist the OPAT team in providing a welcoming environment for all patients and their families.

Facilitate communication with all the care professionals, service departments and relevant parties, receiving and relaying messages and other information.

Complete requisition for provisions, stores and stationery.

Facilitate and maintain good collaboration between hospital, community, social services and other agencies.

Person Specification

Qualifications

Essential

• Educated to GCSE level or equivilent

Desirable

• NVQ Level 3 in administration or equivalent

Experience

Essential

• Minimum 1 year typing and admin experience
• Experience in using Microsoft Word, Outlook, Excel
• Demonstrate understanding of patient/client confidentiality

Desirable

• Previous experience of working in the NHS
• Working Knowledge on Nervecentre and E-Roster, MEDWAY

Communication & Relationship Skills

Essential

• Must be able to clearly and accurately convey information verbally gathered from both verbal and documented reports
• Can complete letters, forms, reports & tables using computerised technology
• Recognises own role as part of an effective team
• Is open to suggestions, ideas and new working practices within a team

Desirable

• Experience of working in a team

Analytical and Judgement skills

Essential

• Able to use judgment to make decisions in order to problem solve
• Works in line with organisational goals and objectives
• Seeks appropriate training opportunities for self and others

Planning and Organisation Skills

Essential

• Demonstrates an ability to organise own work schedule
• Manages time effectively and displays initiative
• Consistently works to a high standard
• Works within prescribed deadlines

Physical Skills

Essential

• Frequent use of VDU equipment
• Frequent sitting at a keyboard

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Nottingham University Hospitals NHS Trusts

Address

OPAT, City Hospital

Hucknall Road

Nottingham

NG5 1PB

Employer's website

https://www.nuh.nhs.uk/ (Opens in a new tab)