Supplies Buyer - Procurement

Job description

Job responsibilities

Be a member of the Procurement Department and will be required to adopt a flexible approach towards any supply chain activities undertaken.

Provide day to day support for end users through the Trust ordering process.

Manual and electronic ordering of goods and services on behalf of the Trust.

Provide an order expediting service as required.

Manage an allocation of service and maintenance contracts, working in collaboration with the end-users to ensure timely renewals and equipment cover.

Work internally with the data team to aid the development of e-procurement for the Trust.

Provide consistent procurement advice and support to the Trust as required.

Posts at this level contain a range of tasks operating within broad procedural guidelines. Good IT and general office skills are required. Good communication skills are also important to deal with a broad range of customers.

Support the Category Managers as required.

Ensure a high level of customer care to all visitors and those telephoning the Department.

Ensure clerical databases are maintained for departmental information.

Attend mandatory training as directed by the Trust.

Use initiative in undertaking any other duties that may be required or that are delegated by the Category Managers.

Maintain and update personal knowledge, taking responsibility for evidencing continuing personal development (CPD).

Demonstrate professional behaviour at all times in line with Trust values.

Comply with legal requirements, confidentiality issues and all information governance guidance.

Ensure compliance with the Data Protection Act 1998 and other information governance guidelines by reviewing the storage, use and disposal of information.

Comply with all Trust policies, procedures and guidelines.

Participate actively in service development projects.

Undertake any other duties that may be reasonably required.

Person Specification

Qualifications

Essential

• Educated to GCSE level as a minimum

Desirable

• Evidence of some form of procurement training and or working towards CIPS qualification

Experience

Essential

• Experience of working within a purchasing/customer service type environment
• Good level of numeracy and literacy
• Computer operating experience especially MS Office

Desirable

• Working knowledge of tender procedures

Communication and relationship skills

Essential

• Good communication skills
• Ability to give and receive verbal and written information and check understanding, to ensure that the two way communication process has been effective, by using the A & I appropriate questioning techniques
• Ability to negotiate with supplier
• Be able to evidence good customer relationship skills
• Be confident in dealing with others
• Ability to communicate at all levels
• Recognise own role as part of a team and help others, at all levels in the team

Analytical and Judgement skills

Essential

• Have a logical approach to problem solving
• Able to identify possible problems and offer solutions
• Identifies new approaches and ideas to problems
• Ability to interpret suppliers information and information from internal customers of an intermediate level
• Ability to prioritise and organise own workload
• Ability to multitask
• Ability to re-prioritise work plans if required

Desirable

• Flexibility with the ability to respond positively to change

Commitment to Trust Values and Behaviours

Essential

• Must be able to demonstrate behaviours consistent with the Trust's "We are here for you" behavioural standards

Planning and organisation skills

Essential

• Use of VDU equipment and sitting at a keyboard
• Visits to wards and departments as required

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Nottingham University Hospitals NHS Trusts

Address

City Hospital

Hucknall Road

Nottingham

NG5 1PB

Employer's website

https://www.nuh.nhs.uk/ (Opens in a new tab)