Job summary
We havean exciting opportunityto joina friendly, high-performing and well-regarded administrative teamas a Patient Pathway Administrator (PPA) tosupport ourCancer and Routine patientsin the Upper Gastrointestinal, General Surgery and Endocrine specialties at Nottingham University Hospitals NHS Trust.
The PPA is a significant roleand a key member of our administrative team supporting multidisciplinary clinicians and in service of our patients.The main purpose of the role is todeliver high-quality, timely and efficient administrative services to our surgery serviceto allow our patients to move smoothly along their hospital pathways forbest possible and timely care.
If you want to make a difference to our Cancer and Routine patients then please apply to join our great team.
Main duties of the job
Working closely with our clinicians and as a key member of the Upper GI Administration Team, the post holder will deliver high-quality and timely administrative services that include typing clinical letters, making & receiving calls from patients on our pathway, booking follow-up appointments and tracking & reporting on the intended treatment, progress and status of our patients.
The post holder will play a key role within the service and will work in close liaison with NHS colleagues, patients and the general public. Experience of medical terminology is an advantage and some form of typing experience is desirable, but not essential.
It is preferable but not essential that the successful candidate will have had previous NHS experience, ideally in a similar role; some business & administration education or equivalent experience; and experience of using clinical IT systems (such as Notis or Medway PAS). Some competence in Microsoft Office software including MS Word, Excel and Outlook are essential. We use Microsoft Teams extensively as our online collaboration and communications tool.
About us
The role will be employed by the Nottingham University Hospitals NHS Trust. The role is based on-site at Nottingham City Hospital, sitting on-site with the team, located in an administrative office close to our Consultant Surgeons, Surgical Care Practitioners and Clinical Nurse Specialists. Once fully trained, we can explore 1 day working from home.
Job description
Job responsibilities
The post-holder will deliver administrative services that include writing letters to patients to confirm appointments or to communicate outcomes to patients and GPs, based on audio dictation from clinicians; act as the first point of contact for patient queries; track, report and follow-up on patient next steps following outpatient appointments; book follow-up appointments; work with pace towards patient discharge; ensure accurate entry of data and minimise breaches against targets; work flexibly and step-in where needed in administration to allow the service to continue to grow and improve; support each other and work as One Team.
Key Responsibilities:
Accurately transcribe, from Winscribe digital dictation, outpatient clinic letters and miscellaneous clinical correspondence to a high standard within specified timescales.
Book follow-up appointments in a timely fashion and ensure our clinics are fully utilised and minimise delays to our patients.
Track, report and follow-up on patient next steps, liaising with clinical staff and other administrators to ensure patients are seen on their pathway without delay.
Provide a courteous, sensitive and sympathetic customer-service experience when on the telephone to our patients.
Use judgement and initiative to prioritise the importance and urgency of particular requests within defined guidelines.
Exchange sensitive or contentious information with diplomacy and in a confidential manner.
Ensure patient pathway data quality is accurate to ensure we can measure and report on our progress, risks and successes.
Adopt a flexible attitude to meet the needs of the surgery service, taking into consideration the diverse needs of other individuals.
Promote an open, friendly, inclusive working environment.
Join in on our quest for operational excellence and continuous improvement!
About you:
You will be an enthusiastic and conscientious team player. You will be able to work under pressure, have excellent written and verbal skills, excellent planning, time-management and organisational skills, as well as being an innovative thinker and always willing to put forward ideas knowing that you are part of a forward-thinking team. You will be able to prioritise your workload throughout the day. You must be able to demonstrate a clear understanding of confidentiality issues. You will have excellent attention to detail and work at pace on behalf of our patients.
In addition to the below summary you need to familiarise yourself with the full Job Description and Person Specification documents attached to this advert.
Job description
Job responsibilities
The post-holder will deliver administrative services that include writing letters to patients to confirm appointments or to communicate outcomes to patients and GPs, based on audio dictation from clinicians; act as the first point of contact for patient queries; track, report and follow-up on patient next steps following outpatient appointments; book follow-up appointments; work with pace towards patient discharge; ensure accurate entry of data and minimise breaches against targets; work flexibly and step-in where needed in administration to allow the service to continue to grow and improve; support each other and work as One Team.
Key Responsibilities:
Accurately transcribe, from Winscribe digital dictation, outpatient clinic letters and miscellaneous clinical correspondence to a high standard within specified timescales.
Book follow-up appointments in a timely fashion and ensure our clinics are fully utilised and minimise delays to our patients.
Track, report and follow-up on patient next steps, liaising with clinical staff and other administrators to ensure patients are seen on their pathway without delay.
Provide a courteous, sensitive and sympathetic customer-service experience when on the telephone to our patients.
Use judgement and initiative to prioritise the importance and urgency of particular requests within defined guidelines.
Exchange sensitive or contentious information with diplomacy and in a confidential manner.
Ensure patient pathway data quality is accurate to ensure we can measure and report on our progress, risks and successes.
Adopt a flexible attitude to meet the needs of the surgery service, taking into consideration the diverse needs of other individuals.
Promote an open, friendly, inclusive working environment.
Join in on our quest for operational excellence and continuous improvement!
About you:
You will be an enthusiastic and conscientious team player. You will be able to work under pressure, have excellent written and verbal skills, excellent planning, time-management and organisational skills, as well as being an innovative thinker and always willing to put forward ideas knowing that you are part of a forward-thinking team. You will be able to prioritise your workload throughout the day. You must be able to demonstrate a clear understanding of confidentiality issues. You will have excellent attention to detail and work at pace on behalf of our patients.
In addition to the below summary you need to familiarise yourself with the full Job Description and Person Specification documents attached to this advert.
Person Specification
Communication
Essential
- Ability to develop good working relationships at all levels
- Ability to prioritise work, be flexible and use initiative
Desirable
- Experience of sensitivity and empathy with patients/clients
- Experience in continuous improvement of working practices
Training & Qualifications
Essential
- GCSE Level or equivalent in English and Maths
- RSA 2 in word processing or equivalent experience
Desirable
- NVQ Level 3 Business/Administration or equivalent
Experience
Essential
- Administration experience
- Public-facing/Customer service experience
- Microsoft Word, Excel, Outlook
Desirable
- Healthcare experience, ideally NHS, including clinical systems
- Dictation audio-typing experience
- Experience of working to referral-to-treatment targets or similar performance metrics
Person Specification
Communication
Essential
- Ability to develop good working relationships at all levels
- Ability to prioritise work, be flexible and use initiative
Desirable
- Experience of sensitivity and empathy with patients/clients
- Experience in continuous improvement of working practices
Training & Qualifications
Essential
- GCSE Level or equivalent in English and Maths
- RSA 2 in word processing or equivalent experience
Desirable
- NVQ Level 3 Business/Administration or equivalent
Experience
Essential
- Administration experience
- Public-facing/Customer service experience
- Microsoft Word, Excel, Outlook
Desirable
- Healthcare experience, ideally NHS, including clinical systems
- Dictation audio-typing experience
- Experience of working to referral-to-treatment targets or similar performance metrics
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).