Job summary
This is an exciting opportunity for an Apprentice to join the Procurement Team at NUH and really make a difference. We are one of the largest teaching Trusts in England and have a forward thinking procurement strategy to support a busy acute Trust.
As a critical support function it is imperative that we provide a great service to our internal customers, which is why we are seeking someone with a passion for good customer service and an attitude to develop further.
As an Apprentice you will support the Procurement Team, via a range of administration tasks and support the Data Team, maintaining systems and producing reports.
APPRENTICESHIPS in Admin
In the Procurement department at Nottingham University Hospitals
37.5 hours per week
18 months fixed term contract
Trainee Rate £181.00 per week (£200.00 per week from 1st April 2023)
This is a great opportunity to start a career in the National Health Service.
Do you want to learn new skills and knowledge at work whilst achieving a nationally recognised apprenticeship qualification? If the answer is YES then this could be the perfect job opportunity for you.
Read on...
Main duties of the job
To provide general office and administration support service to the Procurement Team.
Assist the wider team to arrange in administering meetings / events.
Under supervision produce accurate letters, minutes, reports and maintain databases etc, as required.
Under supervision develop and maintain administrative support systems, including circulation lists, regular meeting dates, reviewing and responding to emails coming into a generic mailbox, electronic filing systems, and ensuring that systems are effective in their use and are reviewed regularly.
To run and distribute agreed monthly performance reports.
Help to ensure the smooth day to day running and co-ordination of the Procurement Team
To communicate with staff and visitors on a daily basis, providing support where required and working to help resolve any issues.
Assisting with the procurement of products/services via the Trusts purchase order system. Ensures requests for goods/services are processed and orders placed to obtain best value.
Liaises with customers and Suppliers to provide assistance, advice and a focal point for all procurement issues. This may be by phone, e-mail, in person.
Assist in the tasks and duties of other staff within the team during periods of staff leave/absence
To record and securely store information relating to confidential matters and enquiries
To ensure clerical databases are maintained for departmental information.
About us
In addition to the below summary you need to familiarise yourself with full job description and person specification documents attached to this advert.
Please note that the UK government require non-UK nationals to have lived in the UK for 3 years to be eligible for apprenticeship funding.
NUH is one of the largest hospital organisations in the UK. The Trust is based in Nottingham and provides care to over 2.5million residents in the surrounding communities; through 16,700 staff, 90 wards and 1,700 beds.
Job description
Job responsibilities
JOB DESCRIPTION SUMMARY
- To provide general office and administration support service to the Procurement Team.
- Assist the wider team to arrange in administering meetings / events.
- Under supervision produce accurate letters, minutes, reports and maintain databases etc, as required.
- Under supervision develop and maintain administrative support systems, including circulation lists, regular meeting dates, reviewing and responding to emails coming into a generic mailbox, electronic filing systems, and ensuring that systems are effective in their use and are reviewed regularly.
- To run and distribute agreed monthly performance reports.
- Help to ensure the smooth day to day running and co-ordination of the Procurement Team
- To communicate with staff and visitors on a daily basis, providing support where required and working to help resolve any issues.
- To work with system partners, building relationships and demonstrating the right behaviours as a representative of NUH
- To assist with the ordering of supplies as appropriate.
- Assisting with the procurement of products/services via the Trusts purchase order system. Ensures requests for goods/services are processed and orders placed to obtain best value.
- To provide an order expediting service as required.
- Liaises with customers and Suppliers to provide assistance, advice and a focal point for all procurement issues. This may be by phone, e-mail, in person.
- Assist in the tasks and duties of other staff within the team during periods of staff leave/absence to ensure that an effective quality service is maintained at all times and contributing to the work of the team.
- To record and securely store information relating to confidential matters and enquiries.
- To ensure clerical databases are maintained for departmental information.
- To undertake an annual appraisal to identify any necessary personal development required to meet the objectives of the Team, and to further develop the post holders skills and role.
- The post holder will be required to undertake mandatory training as and when require.
COMPETENCIES REQUIRED
- Good knowledge of Microsoft Office (Word, Excel, Outlook)
- Able to quickly learn new software packages
- Good organisation and prioritisation skills
- Good communication skills (Written and Verbal)
- Good level of numeracy ability
- Able to work as part of a team
- A high attention to detail
ADDITIONAL INFORMATION
You must be keen to learn and to work in an office environment.
The apprentices will undertake a nationally recognised qualification related to this role.
The closing date for this position is 10th of March 23. If your application is successful you will be invited to be interviewed (via Microsoft Teams or in-person).
Job description
Job responsibilities
JOB DESCRIPTION SUMMARY
- To provide general office and administration support service to the Procurement Team.
- Assist the wider team to arrange in administering meetings / events.
- Under supervision produce accurate letters, minutes, reports and maintain databases etc, as required.
- Under supervision develop and maintain administrative support systems, including circulation lists, regular meeting dates, reviewing and responding to emails coming into a generic mailbox, electronic filing systems, and ensuring that systems are effective in their use and are reviewed regularly.
- To run and distribute agreed monthly performance reports.
- Help to ensure the smooth day to day running and co-ordination of the Procurement Team
- To communicate with staff and visitors on a daily basis, providing support where required and working to help resolve any issues.
- To work with system partners, building relationships and demonstrating the right behaviours as a representative of NUH
- To assist with the ordering of supplies as appropriate.
- Assisting with the procurement of products/services via the Trusts purchase order system. Ensures requests for goods/services are processed and orders placed to obtain best value.
- To provide an order expediting service as required.
- Liaises with customers and Suppliers to provide assistance, advice and a focal point for all procurement issues. This may be by phone, e-mail, in person.
- Assist in the tasks and duties of other staff within the team during periods of staff leave/absence to ensure that an effective quality service is maintained at all times and contributing to the work of the team.
- To record and securely store information relating to confidential matters and enquiries.
- To ensure clerical databases are maintained for departmental information.
- To undertake an annual appraisal to identify any necessary personal development required to meet the objectives of the Team, and to further develop the post holders skills and role.
- The post holder will be required to undertake mandatory training as and when require.
COMPETENCIES REQUIRED
- Good knowledge of Microsoft Office (Word, Excel, Outlook)
- Able to quickly learn new software packages
- Good organisation and prioritisation skills
- Good communication skills (Written and Verbal)
- Good level of numeracy ability
- Able to work as part of a team
- A high attention to detail
ADDITIONAL INFORMATION
You must be keen to learn and to work in an office environment.
The apprentices will undertake a nationally recognised qualification related to this role.
The closing date for this position is 10th of March 23. If your application is successful you will be invited to be interviewed (via Microsoft Teams or in-person).
Person Specification
Training & Qualifications
Essential
- Commitment to completing the apprenticeship training
- 4 GCSE's or equivalent including English and Maths
Experience
Essential
- Basic skills in Microsoft Office
- Attention to detail
- Good communication and telephone skills
Desirable
- Experience of working in an office environment or independently
Communication and relationship skills
Essential
- Ability to prioritise own workload
- Ability to work under pressure
- Good Customer Care skills
Planning and organisational skills
Essential
- Ability to prioritise own workload
Person Specification
Training & Qualifications
Essential
- Commitment to completing the apprenticeship training
- 4 GCSE's or equivalent including English and Maths
Experience
Essential
- Basic skills in Microsoft Office
- Attention to detail
- Good communication and telephone skills
Desirable
- Experience of working in an office environment or independently
Communication and relationship skills
Essential
- Ability to prioritise own workload
- Ability to work under pressure
- Good Customer Care skills
Planning and organisational skills
Essential
- Ability to prioritise own workload
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).