Exec Assts to Director of Governance & Director of Communications

Job summary

An exciting opportunity has arisen for two Executive Assistant roles to the Director of Corporate Governance and Executive Assistant to the Director of Communications and Engagement.

The post holders will need to work autonomously and will be responsible for implementing administrative processes to support the Director of Corporate Governance and Director of Communications and Engagement in their roles.

The post holders will provide senior administrative support for Board/committee meetings as assigned.

The post holder will be the first point of contact on behalf of the Directors, their deputies and other senior managers.

The post holder must be able to work flexibly and work across all internal and external sites as required to the role.

Main duties of the job

To deliver a responsive, efficient service to the Director of Corporate Governance and the management team ensuring deadlines are achieved and that the flow of work is prioritised.

To take notes and minutes at meetings as required, including Board Level Committees, picking out key points from the discussions.

Assist in the preparation of papers for the Trust Board, sub-committees

To perform secretarial duties as required including the management of complex diaries (including multiple diaries), arranging meetings, taking minutes

To manage correspondence where appropriate bringing urgent information to the attention of their Director

On behalf of their Director, filter, draft responses and reply to routine correspondence.

To undertake, support and lead specific projects within the relevant department as directed, ensuring progress stays on track and concerns are flagged to the relevant senior officer

Provide supervision and/or day to day line management of relevant junior administrative/ support staff

About us

NUH not only strives to deliver excellence in patient care, you will also be part of an organisation who truly cares about our People. You will be part of a very supportive team and will be given the opportunities to grow and develop in your career . You will also have access to lots of other benefits, including:

Generous holiday allowance

Access to the NHS pension scheme

Exciting range of exclusive staff wellbeing activities

Cycle to work scheme

NHS discounts and shopping vouchers