Job summary
The East Midlands Academic Health Science Network (EMAHSN) is seeking an Assistant Operations Manager for a 12-month maternity cover.
An exciting opportunity has arisen for a highly motivated and enthusiastic individual to join the EMAHSN. The role of Assistant Operations Manager is an integral part of the EMAHSN Operations Team operating at the heart of the organisation and supports key areas such as Governance, Programme Delivery Reporting, HR, IT and Finance. As Assistant Operations Manager, you will support the overall development, implementation and management of the EMAHSN programmes and projects portfolio assurance process. You will also have oversight of financial budget activity across the EMAHSN portfolio and HR activity including recruitment and selection across the organisation.
This role is offered as full-time for 12 months either as a secondment (with line manager approval) or fixed term. If you'd like to contact us about this role, please see contact information below.
Main duties of the job
We are seeking someone who is organised, a great communicator, numerate and has excellent attention to detail to join our dynamic organisation. You will have a high level of administration and office management experience, knowledge of the health and care sector and demonstrate initiative and problem-solving skills.
Youll have the opportunity to plan and co-ordinate programme reporting and completion of our key quarterly reports to our commissioners, have oversight of finance and budget activity along with HR recruitment activity across the EMAHSN. Reporting to the Operations Manager, you will lead on planning and implementing a monthly portfolio management plan and contribute to delivering against organisation-wide improvements in governance and operational management. Youll also play a key role in the coordination of working practices and policy implementation to ensure that EMAHSN is at all times compliant with NUH policies.
About us
We are one of 15 Academic Health Science Networks (AHSNs) around England that operate as the innovation arm of the NHS. We bring together partners from all sectors involved in health and care including the NHS, social care and public health, patients, research, third sector and industry to identify, test and spread new technologies and better ways of working. We save the NHS money, generate economic growth, empower health and care staff, and improve lives for patients. We work closely with our health and care stakeholders to establish their priorities then provide support. As part of a national network of AHSNs, we import evidenced solutions from other AHSN regions and export our successful East Midlands programmes on a national basis. We have a range of objectives, but our overarching aim is always to make a difference for patients.
To find out more, visitthe About Us and Join our Team sections ofour EMAHSN websitewww.emahsn.org.uk/about-us/join-our-team
Job description
Job responsibilities
Please familiarise yourself with the Job Description and Person Specification attachments located within thesupporting documentssection of this advert. These documents will provide a comprehensive overview forthis exciting role.
Job description
Job responsibilities
Please familiarise yourself with the Job Description and Person Specification attachments located within thesupporting documentssection of this advert. These documents will provide a comprehensive overview forthis exciting role.
Person Specification
Training & Qualifications
Essential
- Qualified to degree level or equivalent work related experience
Experience
Essential
- Proven experience working in an operational role within the healthcare sector at a management level
- Considerable knowledge and experience of complex budgetary management and of monitoring financial management and control processes
- Significant experience of producing high quality documents including formal minutes, briefings, reports and correspondence
Communication and relationship skills
Essential
- Highly developed communication skills, both written and oral with excellent attention to detail
- Ability to influence and motivate staff to deliver challenging targets
- Ability to communicate complex (potentially contentious or sensitive) analytical issues to data to groups at various levels of understanding/experience
Analytical and judgement skills
Essential
- High level of competency in the application of understanding and interpretation of complex information, establishing patterns and change, support diagnosis of problems, including the aptitude to spot problems early
- Excellent level of critical thinking skills, problem solving ability and can think creatively to stimulate action, using team when appropriate
Planning and organisation skills
Essential
- Demonstrate excellent organisational skills across a range of diverse organisational projects and objectives, with an ability to prioritise, organise own workload and manage competing demands
- Demonstrated capability to plan over short, medium and long term timeframes and adjust plans and resource requirements accordingly
Person Specification
Training & Qualifications
Essential
- Qualified to degree level or equivalent work related experience
Experience
Essential
- Proven experience working in an operational role within the healthcare sector at a management level
- Considerable knowledge and experience of complex budgetary management and of monitoring financial management and control processes
- Significant experience of producing high quality documents including formal minutes, briefings, reports and correspondence
Communication and relationship skills
Essential
- Highly developed communication skills, both written and oral with excellent attention to detail
- Ability to influence and motivate staff to deliver challenging targets
- Ability to communicate complex (potentially contentious or sensitive) analytical issues to data to groups at various levels of understanding/experience
Analytical and judgement skills
Essential
- High level of competency in the application of understanding and interpretation of complex information, establishing patterns and change, support diagnosis of problems, including the aptitude to spot problems early
- Excellent level of critical thinking skills, problem solving ability and can think creatively to stimulate action, using team when appropriate
Planning and organisation skills
Essential
- Demonstrate excellent organisational skills across a range of diverse organisational projects and objectives, with an ability to prioritise, organise own workload and manage competing demands
- Demonstrated capability to plan over short, medium and long term timeframes and adjust plans and resource requirements accordingly
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Nottingham University Hospitals NHS Trusts
Address
IMH, University of Nottingham
Triumph Road, Jubilee Campus
Nottingham
NG7 2TU
Employer's website
https://www.nuh.nhs.uk/ (Opens in a new tab)