4308 - Medical Induction Administrator

Job summary

This role is a fantastic opportunity for apprentices who are currently studying for NVQ Level 2/3, apprentices should note that the salary would be Agenda for Change Annex 21 trainee rate (75%max of band) until they have completed their apprenticeship.

Interview Date: 26th February 2025

Medical Education and Medical Staffing has a key role in ensuring the Trust achieves the highest clinical standards. High quality Medical Education supports patient safety, service delivery and the maintenance of up-to-date clinical practice.

Medical Education and Medical Staffing is regulated by the General Medical Council and Health Education England. The Trust is required to engage with the national quality assurance stipulations via regular quality visits and reports.

As the Medical Induction Administrator you will be the lead point of contact for medical new starters to the trust, ensuring information is shared between the two departments to ensure new starters receive a timely welcome and induction to the trust.

Main duties of the job

Assist and facilitate Inductions including providing administrative support both in the run up and on the day. Request appropriate IT access, accounts and prepare scrubs ready for induction day. Management of locker keys and deposits. Creation and issue of induction packs.

Support the recruitment of vacant posts as a result of training gaps from the Deanery.

Support the production of induction materials for Medical Staff at all grades.

Support return to work of Medical Staff at all levels as a result of long-term sickness or maternity.

Provide support at the end of each rotation, including collection of returned scrubs, passes, keys and attendance sheets, return of deposits and record appropriately. The issue of surveys/feedback.

Working independently, act as a first point of contact for the department, dealing with routine and specialist enquires in a pleasant and helpful manner communicating relevant information to stakeholders.

Answer telephone calls, taking messages and passing on accurately to the relevant person / department.

Create email distribution lists and starter / leaver

To set up and maintain departmental distribution lists for medical staff, educational faculty and student doctors.

Create and maintain a departmental diary highlighting when important dates are approaching.

About us

Please note that the Trust reserves the right to close a position early.

Barnsley Hospital NHS Foundation Trust is a high performing Trust achieving a Good rating in our most recent Care Quality Commission (CQC) assessment and achieving significant progress in the delivery of our strategic objectives. We are proud of the commitment of our staff to ensuring a strong and sustainable future for this organisation which is highly valued by our local communities.

There has never been a better time to join Barnsley Hospital. It is moving at pace and a we can do this attitude is evident right through the organisation, where staff are engaged for change and committed to being part of the journey to sustainability and growth.

Barnsley Hospital NHS Foundation Trust is committed to promoting equality of opportunity and fair treatment to all applicants regardless of race, nationality, ethnic origin, gender, marital status, mental or physical disability, religion or belief, sexual orientation, age or offending history.

The cost of the DBS (criminal records check) for Band 6 and above roles only will be met by the successful candidate(s) through salary deduction.

Certificates of Sponsorship

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility - Health and Care Worker visa: Overview - GOV.UK

Employer details

Employer name

Barnsley Hospital NHS Foundation Trust

Address

Pogmoor Road

Barnsley

South Yorkshire

S75 2EP

Employer's website

https://www.barnsleyhospital.nhs.uk (Opens in a new tab)

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Employer details

Employer name

Barnsley Hospital NHS Foundation Trust

Address

Pogmoor Road

Barnsley

South Yorkshire

S75 2EP

Employer's website

https://www.barnsleyhospital.nhs.uk (Opens in a new tab)

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