Job summary
12 Months fixed term/secondment opportunity.
The interview date for this role will be 3rd September.
An
exciting opportunity has arisen in Barnsley Hospitals Outpatient department at
a time of innovation and transformation. This is a key role to ensure the
provision of an efficient, professional and a complex range of corporate
services.
You
will be responsible for leading on transformation work in Outpatients and Medical
Records as part of the NHS Strategy. In line with the NHS 10 year plan, moving
from digital to analogue, for Barnsley hospital this means embedding the move
from paper to electronic records and develop subject expertise on Health
Records (physical and electronic); to provide professional leadership within
the Trust on all Health Records matters. This role also leads on outpatient improvement
projects that support the Outpatient Transformation and Recovery Programme,
such as scheduling of outpatient clinics, PIFU, reducing cancellations and
supporting services to deliver GiRFT best practice.
There
is the opportunity for aspiring leaders to have experience of chairing Trust
wide meetings as deputy to the Head of Service, to draft business cases and skill mix modelling
as service develop and change.
Other
department that fall under the outpatient and medical records remit include
switchboard, appointment call centre, outpatient reception desks, hospital main
reception, NHS elgibility, the post room and cashiers office.
Main duties of the job
The post holder
will be a highly competent,
knowledgeable and visible manager within our departments and will lead by
example and inspire the teams to deliver exemplary care.
The postholder will
formulate and implement changes throughout the Trust relating to outpatient
services as a core member of Outpatient improvement groups. Act as deputy chair
to the OPIG as required
The postholder
will have line manager responsibility for admin and clerical staff within the
designated areas, and cross covering the other 2 operational leads teams in
their absence
The postholder
will formulate and implement changes throughout the Trust relating to the
Health Records Management Strategy as a core member of the Health Records Group. This year significant work will take
place planning and delivering retention and destruction of archive records in
partnership with the Health Records Lead.
The postholder
will assist the Head of Service with
service development projects, developing and implementing policy, leading and
participating in working groups on projects that impact on wider Trust
performance.
Other responsibilities
include asset owner of ProScheduler, responsible for the maintenance,
procurement of upgrades, test site and implementation across BHNFT. Deputy
Information Asset Owner (IAO) for e-referral system, Kiosk Self check in
system, for Health Records paper and subsequent electronic media, iFIT case
notes tracking system and to ensure compliance with IG Toolkit standards.
About us
We
reserve the right to close positions early
Barnsley
Hospital NHS Foundation Trust is a high performing Trust, currently rated
Good by the Care Quality Commission (CQC) and achieving significant progress
in the delivery of our strategic objectives, including our ambition to be the
best Place to Work
We scored best
in the country in the most recent NHS Staff Survey for teamwork, compassionate
leadership, and supporting work/life balance. In 2024's survey, the Trust also
scored above average in every theme of the NHS People Promise the promise NHS colleagues make to
each other to improve the experience of working in the NHS for everyone
We are proud of
the commitment of our colleagues to ensuring a strong and sustainable future
and our organisation is highly valued by our local communities
There has never
been a better time to join Barnsley Hospital. It is moving at pace and a we
can do this attitude is evident right through the organisation
Barnsley
Hospital NHS FT is committed to promoting equality of opportunity
and fair treatment to all applicants
For
individuals who may require sponsorship under the skilled worker or health
& care visa route please use the link on the right hand side of the advert
to check your eligibility, please note that band 2 and 3 entry roles are no
longer eligible for sponsorship
The
cost of the DBS (criminal records check) for Band 6 and above roles will only
be met by the successful candidate(s) through salary deduction
Job description
Job responsibilities
Please refer to the attached
Job Description and Person Specification for full details of the role and
responsibilities.
Supporting
Documents
Please refer to the
values-based recruitment guidance and associated documentation.
Job description
Job responsibilities
Please refer to the attached
Job Description and Person Specification for full details of the role and
responsibilities.
Supporting
Documents
Please refer to the
values-based recruitment guidance and associated documentation.
Person Specification
Skills and Abilities
Essential
- Ability to collate and analyse complex and contentious information to support managerial decision making.
- Good communication, presentation & interpersonal skills.
- Ability to communicate complex information and work with staff at all levels of the organisation
- Strong prioritisation skills with the ability to manage competing demands.
- Able to influence and build working relationships.
- Highly organised,
- Able to challenge and improve outcomes for the service
- Ability to cope with high levels of pressure and deliver operationally.
- Ability to quickly and effectively establish the respect of colleagues and other health professionals.
- Ability to work to deadlines and achieve project targets.
- Problem solving skills and techniques.
Knowledge and Awareness
Essential
- Understanding of Health care and Social Care management environment and roles and responsibilities within it.
- Performance management methodology.
- Ability to assimilate & co-ordinate various agendas prioritising appropriately.
- Knowledge and awareness of:
- National and local access targets
- Records Management: NHS Code of Practice for Health and Social Care 2021
- Clinical Governance
- NHS eligibility
- Waiting list and outpatient management
- Sound understanding of management processes and procedures.
- Service Improvement methodologies
- Understanding and working knowledge of an electronic patient record system (EPR) and EDMS.
- Health Records certified training or equivalent
- Knowledge and experience of patient confidentiality
- Knowledge of the Data Protection Act
- Knowledge and experience of Access to Records Act and requirement for records disclosure
- Knowledge and experience of working to deadlines
Qualifications
Essential
- Educated to degree level or relevant equivalent experience
Desirable
- Management or Leadership award
- Graduate level qualification in management or equivalent experience
- Attend post graduate training courses
- CMI (Chartered Management Institute) Level 5
Experience
Essential
- Demonstrate management and leadership experience within the NHS.
- Demonstrate experience in operational management within a complex health or social care environment
- Demonstrable experience of NHS administrative process.
- Track record of undertaking and successfully completing change management.
- Significant work experience in an acute health service environment
- Substantial experience of working in an administrative capacity
- Considerable and proven supervisory/management experience
- Experience of working effectively with multi-disciplinary teams.
- Experience of PAS systems
- Experience of working with various computer software packages
- Experience of managing and directing individuals/teams over a range of HR functions
- 18 weeks RTT management
- CareFlow EPR and MediViewer EDMS
Desirable
- Demand and capacity planning experience.
- Financial management
- Business planning.
- Complex change.
- Project Management experience
- Quality improvement experience
Values based questions
Essential
- In around 100 words please describe what Equality & Diversity means to you and why they are important.
- In around 100 words please describe how you ensure you contribute to a well functioning team?
- In around 100 words please describe what motivates you to do a good job?
Person Specification
Skills and Abilities
Essential
- Ability to collate and analyse complex and contentious information to support managerial decision making.
- Good communication, presentation & interpersonal skills.
- Ability to communicate complex information and work with staff at all levels of the organisation
- Strong prioritisation skills with the ability to manage competing demands.
- Able to influence and build working relationships.
- Highly organised,
- Able to challenge and improve outcomes for the service
- Ability to cope with high levels of pressure and deliver operationally.
- Ability to quickly and effectively establish the respect of colleagues and other health professionals.
- Ability to work to deadlines and achieve project targets.
- Problem solving skills and techniques.
Knowledge and Awareness
Essential
- Understanding of Health care and Social Care management environment and roles and responsibilities within it.
- Performance management methodology.
- Ability to assimilate & co-ordinate various agendas prioritising appropriately.
- Knowledge and awareness of:
- National and local access targets
- Records Management: NHS Code of Practice for Health and Social Care 2021
- Clinical Governance
- NHS eligibility
- Waiting list and outpatient management
- Sound understanding of management processes and procedures.
- Service Improvement methodologies
- Understanding and working knowledge of an electronic patient record system (EPR) and EDMS.
- Health Records certified training or equivalent
- Knowledge and experience of patient confidentiality
- Knowledge of the Data Protection Act
- Knowledge and experience of Access to Records Act and requirement for records disclosure
- Knowledge and experience of working to deadlines
Qualifications
Essential
- Educated to degree level or relevant equivalent experience
Desirable
- Management or Leadership award
- Graduate level qualification in management or equivalent experience
- Attend post graduate training courses
- CMI (Chartered Management Institute) Level 5
Experience
Essential
- Demonstrate management and leadership experience within the NHS.
- Demonstrate experience in operational management within a complex health or social care environment
- Demonstrable experience of NHS administrative process.
- Track record of undertaking and successfully completing change management.
- Significant work experience in an acute health service environment
- Substantial experience of working in an administrative capacity
- Considerable and proven supervisory/management experience
- Experience of working effectively with multi-disciplinary teams.
- Experience of PAS systems
- Experience of working with various computer software packages
- Experience of managing and directing individuals/teams over a range of HR functions
- 18 weeks RTT management
- CareFlow EPR and MediViewer EDMS
Desirable
- Demand and capacity planning experience.
- Financial management
- Business planning.
- Complex change.
- Project Management experience
- Quality improvement experience
Values based questions
Essential
- In around 100 words please describe what Equality & Diversity means to you and why they are important.
- In around 100 words please describe how you ensure you contribute to a well functioning team?
- In around 100 words please describe what motivates you to do a good job?
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
