Medical Staffing Coordinator

Barking, Havering and Redbridge University Hospitals NHS Trust

The closing date is 01 May 2025

Job summary

An exciting opportunity has come available for a Medical Staffing Co-ordinator in the Women and Children's Clinical Group. The successful post holder will have overall responsibility for ensuring that the Care Group has sufficient medical cover to meet the service demands. You will work closely with Women and Children's Care Group Management and Clinical teams to ensure that all medical rotas within the Care Group are compliant and produced in a timely manner, utilising both existing and temporary staff in the most appropriate and cost effective manner.

This role is challenging and demanding and will require excellent time management, interpersonal and organisation skills. You must be able to prioritise their own workload and will require a flexible approach to their duties. You must be able to communicate effectively with staff at all levels within the organisation. Acting as the first point of contact for any medical staffing enquiries within the department you will have the responsibility for the provision of a safely staffed medical team.

This is a full-time position. Working pattern is Monday - Friday 37.5 hours per week.

Please note, this is a Fixed Term/secondment position for 12 months.

Internal candidates will be offered a secondment position only

Main duties of the job

Manage rota schedules, ensuring compliance with working hours, induction processes, and locum bookings for junior doctors across the division.
Advise the Service Manager and Lead Clinicians on rota issues and absence recording, in line with relevant policies such as the Special Leave Policy.
Oversee rota management for Women & Children's (W&C) Consultants, middle grade, and junior doctors.
Take a lead role in filling all vacant shifts, ensuring a weekly contingency plan is in place.
Ensure efficient organisation of rotas, coordinating doctors' leave to support effective service delivery.
Support Clinical Directors, Lead Clinicians, and SPRs to ensure appropriate medical cover across the division, including allocating junior doctors' four-, six-, and twelve-monthly rota patterns.
Act as the main point of contact for securing locum cover for Consultants, junior doctors, and middle grade staff during staffing shortfalls.
Serve as the primary contact for collecting and recording annual leave, study leave, and sick leave for Consultants, Middle Grade, and Junior Doctors.

About us

We're an organisation that is getting better and better and our improvements are driven by a determination to deliver care we're proud of and our patients are happy with. We're no longer in special measures; we've opened two new theatres at our Elective Surgical Hub in King George Hospital (KGH); and Matthew Trainer, our Chief Executive, has been named the top CEO by the Health Service Journal.

We operate from two main sites - KGH in Goodmayes and Queen's Hospital in Romford. We have two busy emergency departments with more than 330,000 people visiting them last year. We're campaigning to secure the £35m we need to transform the A&E at Queen's and get rid of corridor care.

Our patients are benefitting from our Women's Health Hub in Ilford; an Ageing Well Centre in Hornchurch; and Community Diagnostic Centres (CDC) at Barking Community Hospital and at St George's Health and Wellbeing Hub in Hornchurch.

These CDCs are open 12 hours a day, 7 days a week and are providing an extra 88,000 scans a year.

The majority of our 8,000 staff - who come from 146 different countries - live in the three diverse London boroughs we serve and are from black, Asian and minority ethnic groups. Many can work flexibly and more than 400 of them are on our Ofsted accredited apprenticeship programmes. We're proud to be a London Living Wage employer.

We're looking forward to introducing an electronic patient record that will be transformative for our staff and beneficial for our patients.

Date posted

25 April 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£31,081 to £33,665 a year per annum inclusive

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

162-7002-SS

Job locations

Queen's Hospital

Rom Valley Way

Romford

RM7 0AG

Job description

Job responsibilities

For further information on this role, please see the attached detailed Job Description and Person Specification.

The person specification listed below is not the full specification requirements for the role. Please ensure you review the full specification on the job description prior to submitting your application.

Job description

Job responsibilities

For further information on this role, please see the attached detailed Job Description and Person Specification.

Person Specification

Education/ Qualifications

Essential

Educated to GCSE, O level or equivalent.

Desirable

Understanding of training requirements.

Experience/ Knowledge

Essential

Expierence using healthroster.
1 year experience in a similar role.

Desirable

To have a sound understanding of NHS wide initiatives.
Understanding of European Working Time Directive (EWTD)

Person Specification

Education/ Qualifications

Essential

Educated to GCSE, O level or equivalent.

Desirable

Understanding of training requirements.

Experience/ Knowledge

Essential

Expierence using healthroster.
1 year experience in a similar role.

Desirable

To have a sound understanding of NHS wide initiatives.
Understanding of European Working Time Directive (EWTD)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.